1. Project and Project Formulation and Management
Prof. Pramod B. Shrestha
June 2016
Kathmandu

2. Outline Project: Definition Characteristics Framework Matrix
Management
Major Steps to P.M.
Management Map
Tools

3. What is a Project? Time Cost Resources
A series of activities leading to a specific goals has to be completed within a certain
Time
Cost
Resources

4. Example of Projects Constructions of Roads Establishment of Institute
Organizing a Training Program
Implementation of LAN

5. Characteristics of Projects
Projects are non traditional, innovative process for development
Projects are complex efforts
A Project is the process of creating a specific result
A Project has a life cycle
Projects need multi disciplinary skill

6. Plan-Program-Project
A plan is a cluster of programs
A program is cluster of projects
A project is a cluster of activities
Plan a Plan
Plan a Program
Plan a Project
Plan an Activities

7. Project Framework Matrix
Why the project is carried out Purposes
What it is expected to achieve Outputs
How it plans to achieve Activities
Which factors are crucial Assumptions
How to measure the success Targets
How much it will cost Costs

8. MANAGEMENT ROLE Goal Attainment Planning Organizing Leading
Controlling
Goal
Attainment
Human Resources
Financial Resources
Physical Resources
Information Resources

9. PROCESS VALUE ANALYSIS
S1 Strategize
S1 Strategize - Define what to be done
S2 Specify
S2 Specify - Specify activities
S3 Sub Contract
S3 Sub Contract - Out source activities
S4 Standardize
S4 Standardize - Essential processes standardized internally
S5 Sustain
S5 Sustain - Sustain through continuous improvement

10. TQM for Project Success
Focus on Customer
proponents
beneficiaries
funders
Manage by facts
plan
measure progress

11. TQM for Project Success
Energize People
project team
customer
Improve Process
best practices
Make Change Lasting
learn
innovate

12. What is Project Management?
Planning, Scheduling the various activities of the project so that it can be completed in time by
Allocating Resources
Organizing and motivating personnel
Directing the implementation
Monitoring and controlling progress

13. Observation
There is no single way to manage projects. Infact if you ask 10 project management expert to explain the best way to manage project, you will probably get 10 different answers( all of them of course true). But generally, a successful project has four phases.

14. Four Major Steps To Project Management
Build a Plan
Define objectives
Track the Project
Close the Project

15. Project Definition Define Project scope, goals and objectives
Determine resources
Determine schedule’s limit

16. Project Plan Identify project tasks and who will do them
Time estimates for task
Determine task dependencies
Enter task and project constrains
More accurate the information, more accurate the PLAN

17. Project Tracking Track project progress
Review resources, scope and schedule
Identify problems
Analyze resource requirement
Make mid stream changes

18. Closing of Project
Compare original plan to the actual course of project events
Analyze problems and identify areas of future improvement
Archive the project file

19. Measures of Project Performance
Efficiency : Inputs to Outputs
Effectiveness: Output to Purpose
Impact: Purpose to Objectives

20. Project Map at a Glance
Microsoft Project Management Map

21. GANTT Chart
GANTT chart is a bar chart with time as the horizontal axis . Each activity is plotted as a bar on a separate line of the vertical axis. The length of the bar is activity duration. It provides
sequencing
visual display of actual progress
guideline for project management

22. Network Diagram
It displays in a simple and direct fashion the complex interrelationships between the activities of a project.
It allows computational of activity in a simple manner
It provides critical path of the project.

23. Thank You
Very Much