1. Spring Test Administration Training Session for High School
February 2 and 3, 2017
Massachusetts Department of Elementary and Secondary Education

2. Presenters Dan Wiener Administrator of Inclusive Assessment
Jodie Zalk Test Administration Coordinator
Scott Kelley Assessment Reporting Specialist
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

3. Today’s Agenda Test administration and test security protocols
Participation requirements and accommodations
Students with disabilities
ELL students
Reviewing and updating test registration information (SR/PNP)
Reporting update
Resources and support
Additional information and brief orientation for new principals
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

4. High School Testing
Current CD requirements in place through class of 2020.
Grade 8 students in 2017 will be the first to take next-generation grade 10 tests in 2019 (class of 2021).
Will communicate updates via the
Bi-weekly Student Assessment Update ( ed to principals and test coordinators)
Commissioner’s Weekly Update to Superintendents
Additional resources:
High school MCAS test participation requirements
Detailed graduation requirements
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

5. Future High School Testing
Under consideration:
Keep the Competency Determination tests (CD) for English Language Arts and Mathematics at grade 10.
Add History and Social Science to the CD.
Phase out high school Chemistry and Tech/Eng tests.
Add an Introductory Physics re-testing opportunity in February.
Convene stakeholder workgroup to recommend options for assessment at grade 11 or 12 to gauge readiness for success after high school.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

6. Test Administration Protocols
Massachusetts Department of Elementary and Secondary Education

7. Plan ahead and stay organized!
Keep good records throughout test administration
Develop a testing schedule
Who will be tested in which locations?
Who will administer the tests?
Which students require accommodations?
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

8. Develop School Security Plan
Review with the superintendent:
Staffing plan
Training plan
How to implement security requirements
Considerations:
Who is involved in planning?
How will you evaluate its success?
Massachusetts Department of Elementary and Secondary Education

9. Plan Your School’s Schedule
Testing dates
Administration deadlines
Testing locations and staffing plan (including administering accommodations)
Daily schedule, including dismissal waves
Before Testing
After Testing
Complete the PCPA (Materials Received section)
Complete the PCPA
Report packing discrepancies
Schedule UPS pickup
Order additional materials
UPS pickup
Massachusetts Department of Elementary and Secondary Education

10. Complete Other Preparations
Prepare record of test administrators and students.
Check the Department’s website.
Student Assessment Updates –
Read the Principal’s Administration Manual (PAM).
Student participation guidelines
Submit requests to test students in alternate setting if needed (PAM page 16) including
Students receiving instruction at home or hospital
Students who are suspended/expelled, but still enrolled
Massachusetts Department of Elementary and Secondary Education

11. Receive Test Materials and Prepare Them for Distribution
Complete forms.
Internal tracking forms
Sample in PAM on pages 123–124
Materials Summary
Principal’s Certification of Proper Test Administration (PCPA) –
Order additional materials if necessary.
Deadlines listed on PAM pages iii–iv
Distribute TAMs for review during training.
Can affix Student ID Labels to answer booklets.
Labels based on Oct. SIMS as well as SR/PNP updates
Massachusetts Department of Elementary and Secondary Education

12. Be Sure to…
Distribute and collect test materials using tracking forms.
Monitor and coordinate test administration.
Securely store materials between sessions and after each day of testing.
Remind test administrators to read scripts verbatim.
Keep a log of test administrators and students.
Massachusetts Department of Elementary and Secondary Education

13. Administer Student Questionnaire
New for 2017, administer the student questionnaire after testing.
After Grade 10 Mathematics testing
38 questions
15 minutes suggested
Massachusetts Department of Elementary and Secondary Education

14. Prepare Materials for School Files
Retain your school’s test administration files for three years.
These materials may be requested in the event of an investigation.
Lists of materials to retain:
PAM pages 54–55 for ELA
PAM pages 72–73 for Math and STE
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

15. Prepare the Scorable Shipment
Assign an answer booklet for
students who participated in ANY part of testing
students who were absent with medical documentation
Do not assign a booklet for first-year ELLs who do not participate in ELA (testing is optional).
Transcribe responses if necessary for
certain accommodations
damaged/defective booklets
Prepare envelopes
Return, Special Handling, Void
Packing diagrams and instructions in PAM
ELA: beginning on page 51 of the PAM
Math and STE: beginning on page 69 of the PAM
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

16. Before Packing Confirm there are no secure materials left behind.
Students’ used answer booklets
Test booklets
Each day after testing, verify that all materials have been returned to you.
Two independent counts of test materials recommended
Double-check central storage area.
In the bottom of a bin
In between file folders
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

17. Complete Forms after Testing
Materials Summary
PCPA
Signature must match the name of the principal in School/District Profiles (
Massachusetts Department of Elementary and Secondary Education

18. Options for Returning Materials (March–April and May)
 Complete Early Shipment
Early/prescheduled pickup of all scorable and nonscorable materials
 Partial Early Shipment
Early/prescheduled pickup of used answer booklets for students who were tested by certain dates AND
Pickup of remaining scorable and nonscorable materials by deadline
 Regular Shipment
Pickup of all scorable and nonscorable materials as soon as testing has been completed (by deadline)
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

19. Schedule Your School’s Pickup (Regular Return Shipment)
Two methods:
Schedule online at mcasservicecenter.com.
One day prior, and by 3:00 p.m. OR
Give cartons to your regular UPS driver.
Call to inform the MCAS Service Center ( ).
Call the Service Center to cancel early pickup if using regular return.
Do not take materials to UPS or remove from building.
Do not leave materials unattended.
Use correct UPS labels.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

20. Other Next Steps Recycle certain materials
ELA: PAM page 55
Math and STE: PAM page 73
Update next SIMS submission if new IEPs or 504 plans
Including students with 504 plans due to a broken arm
Massachusetts Department of Elementary and Secondary Education

21. Test Security
Massachusetts Department of Elementary and Secondary Education

22. Most Common Security Issues
Cell phone use
Calculator use on noncalculator session
Plagiarized compositions
Notes/cheat sheets
Going ahead or back into a different session
Improper read-aloud accommodations
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

23. Importance of Leadership
Superintendents must review their principals’ test security plans.
Superintendent’s Assurance of Proper Test Administration (optional form) — PAM page 114
Principals must maintain the security of the testing environment and test materials.
PCPA certification — PAM pages 112–113
Train test administrators and others, and ensure they comply with requirements.
Meet with students.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

24. A Secure Testing Environment
Plan for
appropriate testing spaces
students who may need more time
lunch, restrooms
Cover/remove prohibited classroom displays
PAM page 25
No unauthorized visitors
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

25. Security Requirements for Test Materials
Store all test materials in a central location each day.
Locked when tests are not being administered
Restricted access
Maintain chain of custody of materials during test administration.
Do not remove test materials from school.
Do not leave test materials unattended.
Materials must be returned to the central secure storage area and signed in each day.
Massachusetts Department of Elementary and Secondary Education

26. Confidentiality of Booklets
Do NOT …
review test booklets or answer booklets before, during, or after testing
exceptions for certain accommodations
provide students access to tests before testing
duplicate test materials
retain, recycle, remove, or destroy test materials
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

27. Train Test Administrators and Others
All individuals involved in test administration must participate in training.
See topics in PAM pages 29–31
Sample quiz on protocols can be used in training:
Forms requiring signoff by test administrators
Participated in training and received their TAMs — see PAM page 119
Signed a nondisclosure agreement if providing certain accommodations — see PAM page 117
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

28. Test Administrator Responsibilities
Follow directions in TAMs and read scripts verbatim.
Supervise students at all times to prevent cheating.
Prevent use of prohibited materials (e.g., cell phones).
Focus full attention on the testing room.
Do not coach students or alter responses.
Massachusetts Department of Elementary and Secondary Education

29. Considerations for Your School’s Training Plan
How are your test administrators trained?
Test administrators for accommodations?
How do you evaluate the success of your training?
Massachusetts Department of Elementary and Secondary Education

30. Planning for Required and Prohibited Materials
Principals must develop procedures so that students
receive required materials, and
do not access prohibited materials.
Principals must inform:
Test administrators
which script to read regarding cell phones (the one provided/recommended, or a school-specific one)
how they will actively monitor the room
how to handle a situation if a student is found with a prohibited item
Students
Parents/guardians
See PAM beginning on page 26
Massachusetts Department of Elementary and Secondary Education

31. Give Clear Instructions to Students
Clarity of message is important when communicating with students.
Before testing, instruct students to
try their best
respond directly to the MCAS ELA Composition prompt
TAMs instruct students to
work until end of session (and only in that session)
answer all questions in the session
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

32. Test Security Requirements for Students
During testing, students must NOT …
preview test materials
copy others’ work or communicate with other students
ask for or accept any coaching
let someone else answer for them
work in a different test session
use materials that are prohibited during testing
See PAM page 120 for a sample form to document students’ understanding of requirements.
Massachusetts Department of Elementary and Secondary Education

33. Results will be invalidated for students who use cell phones or other electronic devices at any time during a session, including after a student turns in his or her test materials, during a break, or during the transition to a test completion area.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

34. How to Avoid This Situation
Inform students about the cell phone policy, including consequences for using one during testing.
Plan for end of session:
Inform students of appropriate activities at the end of a session (e.g., do homework for another class).
See PAM page 28 for a list of materials permitted after a student has turned in test materials.
Have test administrators collect test materials when students are done.
Schedule sessions for appropriate lengths of time.
Use dismissal waves in scheduling.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

35. Please contact the Department at 781-338-3625 IMMEDIATELY to report testing irregularities.
See PAM page 7 for more information about reporting testing irregularities.
Massachusetts Department of Elementary and Secondary Education

36. Tips to Maintain Security (Recommended)
Use seating charts.
Have an empty seat between students.
Whenever possible,
Assign test administrators for classes other than their own. OR
Have two test administrators in each room.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

37. Other Tips from Schools
Sample seating chart
Training materials
Worksheets for accounting for materials
Tracking accommodations
Checklists
Massachusetts Department of Elementary and Secondary Education

38. Questions & Answers Short Break
Massachusetts Department of Elementary and Secondary Education

39. Participation by Students with Disabilities
Massachusetts Department of Elementary and Secondary Education

40. Participation Requirements
No substantial changes to the duration (untimed), format (paper-based), or allowable accommodations for MCAS high school tests
ESE will collect information in the Personal Needs Profile (PNP) only on selected accommodations
Updated manual combines participation requirements and accommodations for students with disabilities and ELLs for high school MCAS tests.
Massachusetts Department of Elementary and Secondary Education

41. Selected Accommodations Collected in SR/PNP for Grade 10 ELA and Math Tests and Retests
ESE will collect information via the PNP on selected accommodations for the high school tests:
Calculation device on non-calculator session of Math test
Braille test
Large Print test
English/Spanish edition of the grade 10 Mathematics test and retest
Read-aloud
Kurzweil 3000 CD
ASL Video DVD edition of the grade 10 Mathematics test
Scribe (or speech-to-text software)
Typed responses
Word prediction or spell-checker
Any other accommodation not listed above (one checkbox for all others on the PNP)

42. Prohibitions for Test Accommodations
Test administrator may not
Provide student with a test from a different grade-level
Alter, photocopy, or scan a test booklet
Provide accommodations not listed in
a student’s IEP or 504 plan
Appendix B of the PAM, without Department approval
Coach the student or provide any clues/assistance
E.g., define words, explain questions, emphasize a response, or tell student to “write more”
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

43. Assigning MCAS Accommodations
Test accommodations should be based on those used for instruction
Student must be familiar with accommodation before testing begins
Periodically evaluate effectiveness of accommodations.
IEP or 504 plan must specify which accommodations will be used for testing.
Include a description of the accommodation, not just the accommodation number (e.g., accommodation 25: other – slant board).
IEP must be signed by parent/guardian before accommodations may be provided.
Notification of parents is required for 504 plans.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

44. If a Student Refuses an Accommodation
Document the refusal in writing in the student’s file.
Sample refusal form — In Participation Requirements Manual, Appendix C, at
Continue to make accommodation available, if needed, for remainder of test administration.
Update information in student’s PNP if an accommodation was entered incorrectly or was not used.
Notify parent/guardian.
Amend IEP/504 plan for future testing.
If appropriate, list accommodation in the IEP/504 plan “as requested by student,” or remove it.
Massachusetts Department of Elementary and Secondary Education

45. Use of Prohibited Materials Is a Testing Irregularity
English-language dictionary or thesaurus
Dictionaries are allowed only on the Grade 10 ELA Composition.
Bilingual word-to-word dictionaries are allowed for ELLs/former ELLs
Unapproved individualized Math reference sheet or graphic organizer
Calculator on the non-calculator session of Mathematics test for a student who does not have this accommodation listed in an IEP/504 plan
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

46. Things to Do Now to Prepare for MCAS Accommodations
Review IEPs, 504 plans, and PAM Appendix B.
Prepare a list/spreadsheet for scheduling tests:
Order additional special test editions, as needed.
E.g., large-print, Braille, Kurzweil read-aloud DVD
Submit graphic organizers and reference sheets to the Department for approval, if approved before 2016.
Provide training on providing accommodations to
Test administrators
Substitutes
Student Name
Grade
Subject
TA Name
Room #
Accommodation(s)
Jon Snow 10
Math
Mr. Stark
208
19 – scribe 20 – graphic organizer
Massachusetts Department of Elementary and Secondary Education

47. High School Special Test Editions
Available Special Editions:
Braille
Large Print
American Sign Language DVD – Grade 10 Mathematics test
Spanish-English side-by-side edition – Grade 10 Mathematics test and retest
Kurzweil-3000 read-aloud CD
Massachusetts Department of Elementary and Secondary Education

48. Nonstandard Accommodations (NSAs)
NSAs may be provided only to a student who:
is virtually unable to decode, calculate, write, or spell; AND
receives ongoing intervention in this area.
NSAs may not be provided if student is simply performing “below grade level.”
Score may be invalidated if ineligible student was provided an NSA.
Use of NSAs will be reported with a notation on
Parent/Guardian Reports
School and District Rosters
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

49. MCAS Accommodation 20: Graphic Organizers, Checklists, and Individualized Reference Sheets
ELA graphic organizers and Mathematics reference sheets must be approved by the Department prior to testing.
ELA graphic organizers may include text, but no hints, sentence starters, examples.
Individualized Math reference sheets
May include formulas, memory prompts (e.g., mnemonics)
May not include graphics, definitions, sample problems, steps in solving specific problems
Samples, approval guide, and approval cover sheet are available at
ELA and STE reference sheets
Approval guide for Mathematics
Pre-approved ELA graphic organizers
Massachusetts Department of Elementary and Secondary Education

50. MCAS Accommodation 20: Deadlines for Submission
Use Approval Cover Sheet to request approval
accommodation20.pdf
Only submit/resubmit materials if approved prior to school year.
Deadline to Submit
Test
Feb. 17 (updated)
ELA tests
March 31
Mathematics tests
April 28
STE tests
Massachusetts Department of Elementary and Secondary Education

51. Participation by ELL Students
Massachusetts Department of Elementary and Secondary Education

52. MCAS Participation by ELL Students
ELLs are required to participate in MCAS (or MCAS-Alt) in all subjects required for their grade.
Exception: First-year ELLs have the option to participate in ELA testing.
No more bubble: First-year ELL status identified and validated through SIMS. Validation file posted in DropBoxes by Friday, 2/3.
Foreign exchange students (coded #11 in SIMS) are also required to participate in all tests scheduled for their grade.
English/Spanish grade 10 MCAS Math test and retest still available
Consult revised Participation Requirements manual at
Massachusetts Department of Elementary and Secondary Education

53. MCAS Accommodations for ELL Students
ELLs and former ELLs may use an approved bilingual word-to-word dictionary or glossary on any MCAS test.
List updated in fall 2016; available at
Includes list of specialized glossaries for Math and STE
ELLs with disabilities must also receive test accommodations listed in their IEP or 504 plan.
Massachusetts Department of Elementary and Secondary Education

54. MCAS Test Administration for ELLs
Assigning Testing Spaces for ELLs
Principals may assign students to spaces other than regular classrooms, as long as other conditions and staffing requirements are met.
Do not mark this as an accommodation on a student’s answer booklet unless the student also has this in his or her IEP or 504 plan.
“Stop Testing” Policy
If an ELL student does not seem to be responding to test questions, the test administrator may ask if the student is finished.
If so, collect test materials. The student may sit quietly, read a book, or be dismissed from test setting.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

55. ACCESS for ELLs 2.0— The State’s English Proficiency Test
38 states in the WIDA consortium administer ACCESS.
ACCESS was administered in MA between Jan.5Feb. 8 online and on paper.
Assesses Reading, Writing, Speaking, and Listening skills in English for any student reported in SIMS as ELL
ACCESS for ELLs 2.0 has been given since 2016— more rigorous than previous version
Results will be reported on or about May 31.
Moving to online testing by 2019, like MCAS
Paper test offered as an accommodation for ELLs with disabilities
Massachusetts Department of Elementary and Secondary Education

56. Questions & Answers
Massachusetts Department of Elementary and Secondary Education

57. Reviewing your data to prepare for high school testing
Massachusetts Department of Elementary and Secondary Education

58. Review CD Data
In Edwin Analytics, run student history reports for students in grades 11 and 12.
Who has not been tested?
Who still needs to earn a CD?
CD report in Edwin (PE618)
CD status updated on January 13
Includes November retest results, MCAS-Alt competency portfolios, and MCAS appeals
Based on October 2016 SIMS enrollment
Use filter for CD status of claimed students
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

59. Class of 2017 Students Who Have Not Earned the CD (in one or more subjects)
Massachusetts Department of Elementary and Secondary Education

60. New Grade 11 Students Report them in SIMS.
Obtain student history via the claiming process in Edwin.
If they have not taken the high school MCAS tests, determine whether they wish to qualify for the Adams Scholarship.
If yes, schedule them for grade 10 ELA and Mathematics.
If not, schedule them for ELA and Mathematics retests.
Administer STE tests in February (Biology) or in June (all four tests).
Check for grade 11 students who were reported in grade 9 the previous school year.
Massachusetts Department of Elementary and Secondary Education

61. SR/PNP for Grade 10 ELA and Math
The Department preloaded grade 10 student information into PearsonAccessnext (PAN) as follows:
Grade 10 students enrolled as of October 1, 2016
Grade 11 and 12 students who skipped grade 10
Accommodations from spring 2015 MCAS or PARCC
ELA SR/PNP window: January 12–26
Math SR/PNP window: March 8–21
During SR/PNP window: add new students to PAN (receive labels)
After SR/PNP window closes: update new or different accommodations in PAN; place additional order (labels will not be produced)
Remove registration in PAN for students who transfer out
Massachusetts Department of Elementary and Secondary Education

62. SR/PNP for High School STE
Department prepared .CSV files to be posted in MCAS DropBoxes on March 13.
Grade 9–12 students enrolled as of October 1, who have not earned the CD in STE (excludes MCAS-Alt)
Grade 9 and 10 accommodations pre-populated from most recent grade 8 MCAS STE test
Accommodations for grades 11–12 not pre-populated
Test code (i.e., Biology, Chemistry, Intro Physics, Tech/Eng) not pre-populated
Massachusetts Department of Elementary and Secondary Education

63. SR/PNP for High School STE cont’d
STE SR/PNP window: March 13–24
During SR/PNP window: add new students to PAN (to receive labels)
After SR/PNP window closes: update new or different accommodations in PAN; place additional order for test materials at (labels will not be produced)
SR/PNP conference call Mar. 13, 11:00 a.m.–12:30 p.m.
Massachusetts Department of Elementary and Secondary Education

64. SR/PNP for Students Who Transfer Out
Remove registration in Setup>Students: Register Students task
Click to un-check the “Registered” box.
Massachusetts Department of Elementary and Secondary Education

65. Ordering Materials for Newly Enrolled Students
Use test materials overage included in your shipment of materials.
Order additional materials if overage doesn’t cover your testing needs.
6 percent overage of test materials for spring administrations; smaller overage for retests
Additional orders placed online at
Materials are shipped for receipt on the following business day if the order is received before 12:00 p.m. (two business days otherwise).
Massachusetts Department of Elementary and Secondary Education

66. High School EPP
Can participate in the March ELA retest for EPP purposes
Can participate in EPP/MCAS test for Math.
April 24–May 5, 2017
Massachusetts Department of Elementary and Secondary Education

67. General Reporting Update

68. 2017 Reporting Timeline* Partial preliminary results in June
Full results for ELA; Multiple-choice for Math
Full preliminary results in mid-August (discrepancy reporting)
Official results late Sept. or early Oct.
Parent/Guardian Reports in early Oct.
Series of topical reporting conference calls beginning in June
*All dates tentative
Massachusetts Department of Elementary and Secondary Education

69. Resources and Support

70. MCAS website www.doe.mass.edu/mcas/
Massachusetts Department of Elementary and Secondary Education

71. MCAS Resource Center http://mcas.pearsonsupport.com/
mcas.pearsonsupport.com/training-modules
SR/PNP training module
Massachusetts Department of Elementary and Secondary Education

72. High School STE SR/PNP Conference Call
March 13 from 11:00 a.m.–12:30 p.m.
Registration information will be posted at
Massachusetts Department of Elementary and Secondary Education

73. Support For logistics questions MCAS Service Center
For policy questions
ESE Student Assessment Services
Massachusetts Department of Elementary and Secondary Education

74. Questions & Answers Short Break
Massachusetts Department of Elementary and Secondary Education

75. If you are leaving now, please fax your completed Evaluation Forms posted at ( to Thank you for participating.

76. Additional Information and Orientation for New Principals
Massachusetts Department of Elementary and Secondary Education

77. Review Data for March SIMS
SIMS window opens 3/1; Certification deadline 3/23
Review your school’s SIMS data for students enrolled in your school (contact district SIMS coordinator)
Students’ names are correct and newly enrolled students are included
Demographic information
ELL or former ELL, IEP, and 504 status
First-year ELL status now reported in SIMS (not answer booklets).
Grade levels
Students reported as absent if enrolled but not tested
Update SIMS with any changes to student data in SR/PNP.
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

78. Materials Summary
Massachusetts Department of Elementary and Secondary Education

79. PCPA “Materials Received” Section
Massachusetts Department of Elementary and Secondary Education

80. PCPA “After Testing” Sections
Massachusetts Department of Elementary and Secondary Education

81. The principal must sign the PCPA.
Massachusetts Department of Elementary and Secondary Education

82. Internal Tracking Forms
Used to determine chain of custody of materials
See samples in PAM (pages 115 and 116)
Massachusetts Department of Elementary and Secondary Education

83. School-created Internal Tracking Forms
Include the following components:
The specific count of materials at the time of distribution
The specific count of materials at the time of return
Signature areas for the test administrator and the principal or test coordinator to sign the form
Massachusetts Department of Elementary and Secondary Education

84. Student ID Labels, SIMS, and the SR/PNP
Student ID Labels based on October SIMS and SR/PNP submissions by deadline
Use a label even if there is some incorrect information as long as the SASID on the label is correct.
Correct the student’s name or date of birth in the next SIMS submission (March or June) by the district SIMS contact (see PAM page ii for instructions on how to find yours).
Also update the SR/PNP with new accommodations or transfer students.
Massachusetts Department of Elementary and Secondary Education

85. Completing Student Information
If a student has a label, fill in the following information on the front cover:
School name
School district
Student’s name (Write in the name, but no need to fill in the circles below.)
If no label, fill in all the information on the front cover and fill in corresponding circles.
See sample front covers of a student answer booklet in the PAM on pages 122 and 123.
Massachusetts Department of Elementary and Secondary Education

86. What to fill in on the answer booklet front cover if a student does NOT have a label
Massachusetts Department of Elementary and Secondary Education

87. Returning Answer Booklets – Three Envelopes
Return Envelope
Used/assigned standard answer booklets (ABs)
Special Handling Envelope
Typed Responses inserted in ABs
Large-print ABs with transcribed standard AB
Void Envelope
ABs that were assigned to students but that should not be scored
Fill in “VOID” circle on back cover of the AB.
Massachusetts Department of Elementary and Secondary Education

88. Pack Return Shipments
Use the diagrams in the PAM to pack scorable and nonscorable shipments.
ELA instructions —beginning on page 50
Mathematics and STE instructions — beginning on page 68
Massachusetts Department of Elementary and Secondary Education
Massachusetts Department of Elementary and Secondary Education

89. One School’s Perspective on Test Administration
Brockton High School
Massachusetts Department of Elementary and Secondary Education

90. Organizing Test Administration (Courtesy of Brockton High School)
Preparation in advance of materials arriving at the school
Preparation of test administrators
Preparation of students
Maintaining security within each testing room
Collection and accountability of materials
Massachusetts Department of Elementary and Secondary Education

91. Questions & Answers Please fax your completed Evaluation Forms posted at ( to Thank you for participating.