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OAEP Presents Using the Secure Data Center

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Presentation on theme: "OAEP Presents Using the Secure Data Center"— Presentation transcript:

1 OAEP Presents Using the Secure Data Center
May 8, 2017 Sandy Sparr NCOCC EMIS Coordinator

2 SAFE EDUCATION.OHIO.GOV SAFE SIGN IN SDC OEDS Role
Secure Data Center – Standard Level Access Secure Data Center – Student Level Access Reports with SSID Recommended for EMIS Coordinators

3 Safe Sign Up Requires Valid ID
Example: Drivers License, State ID, Passport, etc… Safe Sign Up Reason for Safe Signup Enter First, Middle & Last Name as it appears on Valid ID Previous Last Name (if necessary) SSN Birth Date Click Next Home Physical: Address, City, State, Zip, Phone Home Mailing: Address, City, State, Zip /Confirm Driver License/State ID #/or Upload Verification Document Account Username & Password Terms Agreement

4 Safe Check Status Check Sign Up Status Enter First, Middle, Last Name
Enter Previous Last Name (if necessary) Enter Last 4 of SSN Enter Birthdate Click Check Status Safe Login Assistance

5 Safe Sign In Forgot Password
Username/Password Sign In Forgot Username/Password Username Drivers License or State ID Last Name Birthdate Last 4 SSN

6 SDC Local Report Card Reports for Analysis Documents & Resources
5/8/2017 SDC Local Report Card Reports for Analysis Documents & Resources Release Notes Slides 6-28 are for reference ONLY. Not intended to be covered in complete detail during presentation. Briefly cover SDC report topics. Advance to slide 29, SDC functionality.

7 Reports for Analysis

8 Reports for Analysis Attendance Rate Enrollment Graduation
Mobility Rates Test Results Discipline Financial K-3 Literacy Teachers & Staff

9 Attendance Rate

10 Attendance Rate District Absenteeism by Student
District Attendance Rate Data – Current Data District Chronic Absenteeism Rate School Absenteeism by Student School Attendance Rate Data – Current Data School Chronic Absenteeism Rate District Absenteeism Overview District Attendance Rate Data – Customizable District Students with Chronic Absenteeism School Absenteeism Overview School Attendance Rate Data – Customizable School Students with Chronic Absenteeism

11 Enrollment

12 Enrollment District Enrollment (ADM) – Current Data
School Environment (ADM) – Current Data District Enrollment (ADM) – Customizable School Enrollment (ADM) – Customizable

13 Graduation

14 Graduation District 4-Year Graduation Rate – Current Data
District Graduation Rate – Customizable School 5-Year Graduation Rate – Current Data School 8 Year Graduation Rate – Current Data District 5-Year Graduation Rate – Current Data School 4-Year Graduation Rate – Current Data School 7-Year Graduation Rate – Current Data School Graduation Rate - Customizable

15 Mobility

16 Mobility Rates District Mobility Rate School Mobility Rate

17 Test Results

18 Test Results District Alternate Assessment Cap Demotions
District AYP Participation Rate Data – Customizable District Percent of Students at Each Performance Level District Test Proficiency Levels – Customizable District Test Results – Customizable School AYP Participation Rate Data – Current Data School Participation Rate – Customizable School Test Proficiency Levels – Current Data School Test Results – Current Data District AYP Participation Rate Data – Current Data District Participation Rate Data – Customizable District Test Proficiency Levels – Current Data District Test Results – Current Data School Alternate Assessment Cap Demotions School AYP Participation Rate Data – Customizable School Percent of Students at Each Performance Level School Test Proficiency Levels – Customizable School Test Results – Customizable

19 Discipline

20 Discipline District Discipline Data – Current Data
District Withdrawals Due to Expulsion School Discipline Data – Customizable District Discipline Data – Customizable School Discipline Data – Current Data School Withdrawals Due to Expulsion

21 Financial

22 Financial District Expenditures – Basic Revenue
School Expenditures - Detail District Expenditures – Detail School Expenditures – Basic

23 K-3 Literacy

24 K-3 Literacy District K-3 Literacy Data – Current Data
District Students Subject to 3rd Grade Reading Guarantee K-3 Literacy Read Me School Students Excluded from 3rd Grade Reading Guarantee School 3rd Grade Reading Guarantee Overview District Students Excluded from 3rd Grade Reading Guarantee District 3rd Grade Reading Guarantee Overview School K-3 Literacy Data – Current Data School Students Subject to 3rd Grade Reading Guarantee

25 Teachers & Staff

26 Teachers & Staff Average & Median Teacher Salary (Building)
Average & Median Teacher Salary (State) District Highly Qualified Teachers (HQT) District Teacher Certification District Teacher Distribution File Not HQT Teacher List School HQPD Recording Sheet School Teacher Degree Profile Teacher Experience Teacher Teaching Not HQT Courses (District) Average & Median Teacher Salary (District) Building Teacher Distribution File District HQPD Recording Sheet District Teacher Degree Profile District Teacher Overview School Highly Qualified Teachers (HQT) School Teacher Certification School Teacher Overview Teacher Salary

27 Local Report Card

28 Local Report Card District Achievement District Financials
District Gifted District K-3 Literacy District Progress Dropout Recovery Program Report School Details School Gap Closing School Graduation Rates School Prepared for Success School 3rd Grade Reading Guarantee District Details District Gap Closing District Graduation Rates District Prepared for Success District 3rd Grade Reading Guarantee School Achievement School Financials School Gifted School K-3 Literacy School Progress

29 SDC Change Folders or Reports in the SDC
Do NOT Click the Back/Forward button of the Web Browser See Diagram School VS District School = Community School, ESC, JVS & Traditional School Building Level Data District = Traditional District – District Level Data Change Folders in the SDC

30 Current Data VS Customizable
Reports for Analysis Current Data = Instant report from most recent school year Customizable Data = Report Selection Options Student Disaggregation: Building, School Year, Race, Disability, Economic Disadvantagement, LEP, Grade, Gender, Gifted, Homeless, Migrant, Longevity, Lowest 20% Other Metrics: Based on Report criteria (example Attendance, Absence, Unexcused, 5 Yr. Grad Rate, 6 Yr. Grad Rate, Accommodations, Waivers, Test Type, etc…)

31 Analyze Analyze… Additional Link in reports to detailed data available to aid in troubleshooting Commonly found in: Secure Data Warehouse > Reports Home > Local Report Card > District Achievement Helpful Hint: Remember students reflected in LRC reports are not ALL students Based on students meeting FAY (full academic year) on WKC (Where Kids Count) report Helpful to use Analyze reports in conjunction with Where Kids Count (WKC Level 2) report

32 Graphs & Charts Flexibility in Graphs & Charts Additional Options
Right Click Graph Format Graph Graph vs Grid View Charts Click label link Wait for report to process Detailed Data Data Tab Drill

33 Creating SDC Reports District Achievement School Achievement
Local Report Card Local Report Card District Achievement Traditional Districts School Achievement Community Schools Select District/School Run Document Analyze Available for State Test Indicators and Gifted Indicator District Financials Traditional Districts School Financials Community Schools Select District/School Run Document Analyze

34 Creating SDC Reports Enrollment District Enrollment (ADM)
Reports for Analysis Reports for Analysis Enrollment District Enrollment (ADM) Traditional Districts School Enrollment (ADM) Community Schools Select District/School Run Report Attendance Rate District Attendance Rate Data Traditional Districts School Attendance Rate Data Community Schools Select District/School Run Report

35 Creating SDC Reports - Customizable
Reports for Analysis Reports for Analysis District Mobility Rates Traditional Districts School Mobility Rates Community Schools Select District/School Select School Year Select Student Aggregate Race, Disabled Flag, Econ. Disadv. Flag, LEP Flag, Grade, Gender, Gifted, Homeless, Migrant, Longevity, Lowest 20% Flag Mobility Metrics % in District/School < 1 Yr., # Moved within District, # Moved out of District, Mobility Rate Student Count Run Document Test Results District AYP Participation Rate Data - Customizable Traditional Districts School AYP Participation Rate Data - Customizable Community Schools Select District/School Select School Year Select Student Disaggregation Race, Disabled Flag, Econ. Disadv. Flag, LEP Flag, Grade, Gender, Gifted, Homeless, Migrant, Longevity, Lowest 20% Flag Run Report

36 Creating SDC Reports - Data Drill
Helpful Hint: Use VLOOKUP to combine Name with SSID Creating SDC Reports - Data Drill Enrollment Report Data Tab Drill From = District To = Student Identifier Apply Grade Level Heading Move to the Left

37 Creating SDC Reports - Data Drill
Helpful Hint: Use VLOOKUP to combine Name with SSID Creating SDC Reports - Data Drill Attendance Rate Data Tab Drill From = District To = Grade From = Organization To = Student Identifier

38 See attached SDC Quick Reference for additional detail
SDC Toolbars See attached SDC Quick Reference for additional detail

39 Quick Reference Pivot Buttons Export to Excel/PDF Undo/Redo Grid/Graph
5/8/2017 Quick Reference See SDC Quick Reference Attachment Pivot Buttons Export to Excel/PDF Undo/Redo Grid/Graph Print Re-Prompt Drills or Graphs not working as expected use Re-Prompt  Drill Filter By Field Thresholds

40 SDC Alerts Watch for SDC Alerts: ODE EMIS Twitter updates @EMISOhio
EMIS NewsFlash Yearend Final reporting for updates to the SDC Secure Data Center – Status of Reports Education.Ohio.Gov Topics > Data > EMIS > Documentation > Secure Data Center - Status of Reports Verify Last Updated prior to confirming reports

41 Questions EDUCATION.OHIO.GOV

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