1. Shara Contreras scontreras@saisd.net
April SAT School
Day Administration
Shara Contreras

2. Important!
Test Center Master Form was due back to ETS (College Board) by January 13, 2017
Campus Testing Plan is due to
by January 27,2017
Know your College Board School Code (6 digit) and
Test Center Code (5 digit)
Link to Campus Testing Plan gistics.doc

3. Setting Up Your School’s Test Center
All schools where testing will take place must be set-up as a School Day – specific test center.
TCs will receive an with the Center Master Form (CMF)
CMFs are due back to College Board with 3 days of receipt
If a school does complete their CMF they CANNOT administer the test to students
The School Day CMF is separate from the Saturday CMF and is a different code that Saturday Test Center Code
CMF ed to
Test Center
Supervisor
Supervisor
confirms/adds
information
Supervisor
returns CMF to
ETS via

4. Sample Center Master Form
Complete the form and back to ETS immediately if not already done

5. School and Test Center Codes
School Code (AI Code)
School Name
42642
446279
PICKETT ACADEMY
42643
446151
HIGHLANDS HIGH SCHOOL
42950
446103
COOPER at NAVARRO ACADEMY
42646
446245
SIDNEY LANIER HIGH SCHOOL
42647
446240
L W FOX ACADEMIC AND TECHNICAL HIGH SCHOOL
42648
446145
G W BRACKENRIDGE HIGH SCHOOL
42649
446260
THOMAS A EDISON HIGH SCHOOL
42691
446235
SAM HOUSTON HIGH SCHOOL
42692
446265
THOMAS JEFFERSON HIGH SCHOOL
42693
444799
TRAVIS EARLY COLLEGE HIGH SCHOOL
42645
446281
YOUNG WOMENS LEADERSHIP ACADEMY
42690
446165
LUTHER BURBANK HIGH SCHOOL
42900 
446198
SAINT PHILIPS COLLEGE EARLY HIGH SCHOOL

6. Wednesday, April 5 ALL 11th grade students
SAT School Day
Test Date
Wednesday, April 5
ALL 11th grade students

7. No students other than PEIMS coded 11th grade students will test

8. Timeline Review Activities Date
Center Master Form due (Test Center Setup)
1/13/2017
Registration ends
3/22/2017
Registration materials mailed
1/25/2016
Test Proctors Training Completion Date
Registration (Online) opens
1/25/2017
Test materials ship to test centers
3/29/2017
Test Center Supervisor training materials mailed
Late January
Test materials arrive at test centers
3/31/2017
SSD Accommodations Request Deadline
2/15/2017
SAT School Day Test Administration
4/5/2017
Test Center Supervisor online training available
February
Makeup Administration  
6/3/2017

9. Make-Up Test Date Saturday, June 3, 2017
Students must log into their College Board Account to transfer their Registration by April 19, :59 EST

10. Makeup Administration
• Students who miss the initial test administration, and who were registered in advance of the initial test date, are eligible to take the SAT on the makeup date
•The makeup date is June 3, 2017 (December weekend SAT administration)
•Students who are taking the makeup in December must go into their online College Board account and transfer their registration to the makeup date.
•Students should wait approx. 1 week after the initial test date to move their registration
•Registrations must be transferred by April 19, 2017 at 11:59PM EST

11. SAT – Student Accounts
Students MUST create a College Board account that will allow them to access their PSAT, SAT and AP assessment results. This account also provides students free resources to help.
Students MUST use this account to register for the SAT between Jan 25th and March 22nd

12. SAT – Student Accounts Campuses need to plan for the following:
Accessing/creating College Board and Kahn Academy accounts
Registering for the SAT exam
SAT Practice

13. SAT – Student Accounts Protocol for creating College Board Accounts:
Username is student’s full school address
Password is the First three letters of last name, first letter capitalized, next letters small case, then local ID number
Example: Juan Martinez, Local ID #
User Name:
Password: Mar123456
Note: If student cannot remember login or password, they have to contact College Board

14. Student Accounts - Khan Academy Road to Success
•Khan Academy is designed to engage students in 30 minutes of productive practice on a daily basis.
•All questions in the Khan platform meet SAT test specifications.
•Four full-length SAT practice tests are available.
•Practice is focused on priority areas.
•Khan question format and design mirrors the design/format of the online SAT.
•Each question will provide answer explanations, step-by-step solution, and hints.
•Students will be able to write an essay and have it scored in Khan Academy.
•In the spring, students will also receive feedback about their essay.
•To get started, visit

15. Student Registration
*Students will register using a Voucher in lieu of payment
•An online registration must be completed by March 22 at 11:59PM EST
•Each student must login to their College Board account to register
•If a student does not have an account, they can create one at sat.collegeboard.org
•If a student already has an account, they should NOT create another
•Registration takes approx. 45 minutes

16. Student Registration
•Schools will need to establish a time/plan to support registration – through English III for those who have it beginning on January 25th
•Supervisors can see who has registered via SOAR to monitor student registrations
•Counselors will need to monitor and ensure that classroom teachers are registering students (Counselor Registration Report)

17. Student Registration
•Students complete registration during a scheduled time
•Students must have the registration number from the admission ticket, these are generated during the registration process, on test day to be able to take the test.
• Ticket can be printed during the registration or the number can be copied to an excel document. This number is needed on test day. The registration number will be on the rosters that will be printed for test day.
(Be sure to have numbers on test day)

18. Student Registration
Campuses may begin registering students using their College Board accounts on January 25 and should be complete by the March 3 district deadline
College Board deadline to register is March 22
After that, new to district students will use the stand-by, paper registration (only new-to-district, any in-district transfers will need the registration number from previous school)

19. SAT – Registration /Materials
The number of tests delivered to each campus will be based on the number of students at that campus that registered online
Only a very small amount of additional materials will be included for students new to the district that arrive after the registration window closes

20. Student Registration
If student is transferring to a school in district, they do not need to un-register for the test – student will only need their registration number to test
Losing school will need to send the registration number to the gaining school
**IMPORTANT!! Do NOT use a stand-by registration for an in-district transfer student!!

21. SAT School Day – Results Request when registering
Paper Score Reports
Students who register online and wish to receive a paper score report by mail in addition to the online score report must request it when they register.
Students can also get their SAT scores by phone by calling customer service, but there’s an additional fee.

22. Student Registration - Standby
•Standby paper registration on Test Day is available for School Day administrations only
•This is for student transfers into school after March 22, etc.
•Should not be used in place of pre-test registration for large groups of students
•Not designed to support large numbers of students
•School will receive a limited number of standby registration forms
•Cannot support some SSD accommodations through standby registration
•Standby registration materials are included with test materials shipment

23. Student Registration - Standby

24. Online Voucher Registration
These forms will arrive with your registration packet in January
Unique code that is entered to bypass payment

25. Fee Waiver “Do they have a fee waiver?”
Only students who qualify get a fee waiver. All others answer “NO”
Fee waiver entitles students to four additional score sends and four free college applications
This can be at time the time of registration or at a later time
Students can choose to send scores to scholarships, since campuses no longer receive official score reports

26. Fee Waiver
These fee waivers arrive with your shipment and should be given to the counselors for Saturday SAT testing
These are not used for SAT School Day registration

27. Student Registration
Students must click NO to Question/Answer Service (will charge students $18)
At the end of the registration process, the system tells student no charge

28. Online Voucher Registration

29. Online Voucher Registration

30. Online Voucher Registration

31. Student Registration -- Admission Ticket
Students will need the registration number from this ticket for their test
The registration number will be on the ETS roster

32. Services for Students with Disabilities
•If your school has not designated an SSD Coordinator, or needs to add one, complete the SSD Coordinator Form to request access to SSD Online at online/get-access
•Schools may have more than one SSD Coordinator
•One SSD Coordinator is designated as Primary and receives all communications from the College Board
•Other SSD Coordinators may access SSD Online to input accommodations requests

33. Services for Students with Disabilities
Accommodations are requested through the College Board’s Services for Students with Disabilities (SSD) office using the SSD Online System
Requests for accommodations should be submitted by the school’s designated SSD Coordinator(s) by February 15, 2017
Any student that participated in other College Board assessments and received approved accommodations will not need to reapply unless their accommodation needs change.
This includes PSAT/NMSQT and Advanced Placement tests

34. Services for Students with Disabilities
The accommodation request process can take up to 7 weeks and does not begin until ALL documentation is received by College Board
If additional documentation is required or if a request is resubmitted, approval can take seven more weeks.
Process needs to start EARLY!

35. Services for Students with Disabilities
Do not test students whose ARD excludes testing
SSDs must maintain a roster of all students with accommodations on the SSD Roster Form
SSDs will provide a copy of this form to the TCs prior to test day and a copy will be placed in SAT binder

36. Services for Students with Disabilities
SAT SSD Roster Form

37. College Board Online Training
Online Training Deadline for TCs March 22, 2017
•Access available through College Board Professional Account
•Mandatory - once per year
•Approximately 45 minutes to 1 hour to complete, broken up into modules
•Must be completed by each individual TC (supervisor) once.
Implementation/Training Kit
•Hard copies of manuals, test day forms and publications
•Shipped to schools in January

38. College Board Training
Proctor Training (Associate Supervisor)
• Train Proctors prior to test day, be sure to keep sign-in sheet
•Optional Online Training, similar to Test Center Supervisor (TC) Training
•Available through College Board Professional Account
•Approximately 25 minutes
Proctor Assistant and Hall Monitor Training
•Use printed materials from College Board for training. Completed by March 25, 2017

39. Please read and be familiar with the manual.
April 2017
The SAT School Day Testing Manual
Please read and be familiar with the manual.

40. Planning for DAEP & Phoenix for Test Days
Students at Estrada and Phoenix will register for the test at that campus (registration number should be ed to TC of the home campus)
Students at Estrada and Phoenix will have to return to their home campus to test
Transportation arrangements to and from the testing site will be coordinated by home campus and Estrada or Phoenix

41. Testing time with breaks included is 4 hours, 22 minutes (with essay)
Planning for Schedule on Test Days
Testing time with breaks included is 4 hours, 22 minutes (with essay)

42. Planning for Schedule on Test Days
School schedules will require some adjustments
Students will have breakfast prior to the test
Lunch periods - Testing cannot be interrupted for
lunch, so lunches must take place after testing is
complete
Students may eat snacks during scheduled breaks
Bells must be silenced during test administration

43. Planning for Schedule on Test Days
There is one 10-minute, one 5-minute and one 2-minute break allowed as follows:
10 minute break after Section 1
5 minute break after Section 3
2 minute break after Section 4

44. Planning for Test Days
Students are not permitted to bring cell phones or other electronic devices into the testing area
Please collect and hold onto prohibited electronic devices until after ALL testing is complete
If a student device makes noise, or a student is
seen using it, the student will be dismissed and
their scores may be cancelled

45. CALCULATORS Do you have enough?
Take inventory early and establish a plan for distribution

46. Planning for Calculator Use
Please ensure each student has a cleared, approved calculator for the appropriate sections of the SAT
The list is the same as STAAR, please refer to manual
There is one Math section to be done with calculators and one Math section that is to be done without calculators

47. Planning for Staffing Needs
• The size of cohort testing, number of testing rooms and number of students in each room determine number of staff needed.
• Formulas available in Test Center Supervisor Manual
• Test Day staff requirements
• Not employed by an outside test-prep company.
• Have not taken the SAT within 180 days of the administration date.
• Does not have a member of immediate family taking the same test on the same date, regardless of location
• Does not have to be comprised of only teachers.
• May utilize aides, paras, substitutes, coaches

48. Planning for Staffing Needs
• Unless your school tests only a few students, you will need additional staff to assist the Test Center Supervisor.
• There should be a minimum of one Associate Supervisor (head proctor) for every 34 students.
• For rooms with more than 34 students, assign additional proctors to help.
• At least one Hall Proctor is needed, but more could be needed depending on the number of testing rooms in use.

49. Planning for Testing Rooms
Size of cohort testing and size of rooms used for testing determine number of rooms needed.
•Options for rooms include:
•Larger spaces, such as auditoriums and gymnasiums
•Smaller spaces, such as classrooms
•Seating diagrams for different room types are available in Test Center Supervisor’s Manual
•Spacing requirements and furniture requirements
•Location of testing rooms within the building
•Separated from other classes/tests on different schedules or taking different assessments
•Minimize noise and other disruptions when classes or other assessments break
•Area where there will be minimal noise/distractions from outside the building
•Access to restrooms
•Non-essay rooms should be closer to exits than Essay rooms to prevent disruption for students taking the essay portion

50. Seating and Furniture Requirements
• Use chairs with backs.
• Face seats in the same direction. Students must be 4 feet apart.
• Place chairs directly behind those in the preceding row.
• Separate each student by a minimum of four feet from right to left (measure from center of desk).
• Ensure unimpeded access to every student by staff.
• Seat only one student at a table measuring six feet in length or less.
• Seat students at least four feet apart and facing the same direction if tables longer than six feet are used.
• Provide a large, smooth writing surface, preferably desks or tables.
• Tablet-arm chairs must have a minimum writing surface of 12 x 15 inches.
• Study carrels, lapboards, language laboratory booths, and tables with partitions or dividers are not acceptable.

51. Sample Seating Plans

52. Sample Seating Plans

53. Sample Seating Plans

54. Test Materials Delivery
• Standard Test materials will be addressed to the Test Center Supervisor at the test center and will arrive no later than March 31, 2017
• Let office staff know to expect the delivery.
• Must be stored securely, in school safe or locked location, once delivered.
• Check contents of boxes within 24 hours of delivery using packing lists.
• Contact Test Administration Services (TAS) immediately if there is a problem with your shipment – see Supervisor’s Manual for specific instructions.
• Check materials daily until test day.
• Contact TAS immediately if materials show evidence of tampering.
• Non-Standard test materials for students on the NAR will be addressed to the SSD Coordinator.
• Procedures for keeping materials secure are consistent with those for standard materials.

55. Test Day
Test supervisor reads all instructions verbatim from a testing room manual
The test supervisor will tell students when to stop and start each section.
Students may work only in each section in the allotted time and may not go back
Students may not skip a section or work ahead

56. Grade Gridding
Remind proctors to check that all students have gridded the correct grade level
Improper grade gridding will lead to a bill for your campus!

57. Late Testers
Once testing has begun, late- comers cannot be admitted to a room.
The supervisor has the discretion to designate a room for late- arriving test-takers
Once the first break has occurred, no more late arrivals can be admitted

58. Test Materials Return
• The Test Center Supervisor will receive an from TAS with information about custom courier test materials pick-up
•The may include a confirmation number along with the date and time of the pick-up.
•If this service is not available in your area, Supervisors will receive an with alternate directions for returning their materials.
•Once testing is complete, package all materials for shipment.
•Detailed instructions are included in test materials boxes and in the Test Center Supervisor’s Manual.

59. Test Materials Return *** KEEP YOUR BOXES TO RETURN MATERIALS!
• Prepaid shipping labels, with the correct addresses for each box, are included with the test materials.
• Follow packing and addressing instructions exactly
• Test books, answer sheets, and test day forms are sent to different locations and explicit shipping instructions are in in the manual
• Errors in packing or shipping will lead to score delays for students.
• If you have any questions, contact TAS for assistance.
*** KEEP YOUR BOXES TO RETURN MATERIALS!

60. Test Materials Return
On April 4, 2017 the Test Center Supervisor (TC) will receive an from TAS with information about custom courier test materials pick-up.
•The may include a confirmation number along with the date and time of the pick-up.
•Once testing is complete, package all materials for shipment
•Detailed instructions are included in test materials boxes and in the Test Center Supervisor’s Manual.

61. KEEP YOUR BOXES TO RETURN MATERIALS!
Test Materials Return

62. Score Reporting and Scholarship Opportunities
• All students who take the SAT are eligible for 4 free “score sends”
• To send scores, students must log into their College Board account and add in the colleges or scholarship organizations to which they want to send the scores
• This can be done at time of registration or students can do later
• Students have until March 18, 2017 at 11:59PM EST to add score sends through their College Board account.
• After March 18, 2016 students are still able to have their scores sent to colleges and scholarship organizations, but there is a fee.

63. SAT School Day Fee Waiver
Eligible students taking the SAT School Day test are able to have access to benefits that students who take the weekend administration are able to access through their testing fee waiver
Students who are enrolled in or eligible for the National School Lunch Program (NSLP) are eligible
SAT School Day Fee Waivers are sent with the registration materials, arriving the first week in January
Schools then distribute them to eligible students

64. SAT School Day Fee Waiver
Student benefits included with an SAT School Day Fee Waiver are:
4 free score sends to use at any time (fee waiver code required)
Access to Student Answer Service for March School Day administration by calling Customer Service (fee waiver code required)
4 College Application Fee Waivers, automatically delivered to student’s online account the August before they begin their senior year

65. Reports
No optional, additional student, or score verification reports authorized
**Only the four student reports covered with registration are allowed (plus any fee waivers)

66. SAT School Day – Results
Online Score Reports
Students will receive an online score report and must login to their College Board accounts to access their scores.
Campuses must notify students that results are available via College Board accounts
CTCs – you must brief counselors that they are responsible for making sure students view scores
Counselors must confirm that ALL students have seen their results by June 2

67. Required Documentation
Materials Inventory Proctor Training Sign-in Sheet SAT Testing Staff Agreement Sign-In & copies of Certificates Seating Charts and TestHound rosters Student Rosters (Who Tested) SAT (ETS) Rosters (Registered) Copy of SAT Supervisor’s Report Copy Irregularity Reports Copy Return Shipping Labels (Tracking numbers)

68. Required Documentation
SAT Testing Plan is due January 27 to

69. Required Documentation
copies of Online Training Certificate and SAT Test Center Agreement Sign-In to by
March 25, 2016

70. College Board Contacts
• Test Center Supervisors, SSD
Coordinators, and Educators
• SAT School Day Customer Support
• or
• ETS Test Administration Support (TAS – for test day items, rosters, test material issues)
• or
• SSD Support (help with submitting approvals or checking approval status)
• or
SAT Counselor Hotline
• 888-SAT-HELP ( )
Students and Parents (registration, online account questions)
• Customer Service Support •
• SSD Support and Questions •

71. Shara Contreras scontreras@saisd.net 554-2465
Questions?
Shara Contreras