1. INTRODUCTION TO CCS HUNGARY AWB FORWARDER SYWSTEM

2. What advantages does CCS Hungary offer for you?
A ‘ready to use’ solution to speed up logistics movements. Customer can expect economic growth by faster and a more accurate forwarding of goods.
Competitive advantage for the national forwarders, for the national airports and airlines.
A tool to secure the air cargo market to avoid unwanted control by others.
A tool to standardize the forwarder activities.
The right way to achieve ‘paperless cargo’ according to the latest IATA recommendations (e.g.: IATA e-freight).
A solid platform to introduce bar-coded identification.
Know-how, intelligence that comes with the system both for all users.
Easy to tailor make to perfectly meet Your national requirements.
Easy to translate to local language.
A possibility for authorities to interface and control.

3. Structure of CCS with communication channels
Int. Ground Handlers’
System
CCS Hungary
center
INTERNET
LEASED LINE
X25
ADSL/MODEM
Countryside, smaller airport
Forwarding Agent
Local Handling Agent’s
system
Airline
representative
DIAL-UP
SITA TELEX
NETWORK
WebTrack
Airlines System

4. Main functions and advantages of CCS Hungary AWB
Client-server design.
Wide range of IATA standard messages sent and received/processed.
Up to minute fresh schedule information can be obtained from airline systems directly.
You can make/modify/cancel cargo reservations computer-to-computer in partner airlines systems. Less manual work (phoning, mailing etc.) to make a reservation. After the airline's office closed you can still make reservations.
The system helps you to make IATA standard master (MAWB) and house (HAWB) air waybills with automatic/manual/ULD/as agreed rating. Full functional autorating and autopricing are included.
You can save air waybill masks and use them later to issue similar air waybills quicker.
You can print/reprint AWBs with matrix or laser printer.
You can send FWB (Master Air waybill data), FHL (House Air waybill IATA data) messages electronically to airlines and handling agents and a lot more IATA standard messages. You can avoid the high cost charged by airline for manual entry of MAWB and HAWB into their system. Also at handling agents you may have a shorter flight closing time if you send previously the data of your shipments.
To send pre-alerts AWBs can be saved as a picture and attached to an .
You can print a HAWB manifest with FHL sending control.

5. You can request status information (FSR/FSA) about shipments from handling agents and airlines. Accurate information from the handling agent’s and airline’s systems will be received within a minute. You can avoid phoning to handling agent and with it the phone cost and valuable work time in case of busy phone lines. Also personal mistakes or misdirection can be avoided.
FSU (status information update) messages can be received from handling agents and carriers that they send automatically when status changes.
Packages without bar coded labels are in danger of loss or delayed at all the big airports around the world. Bar coded labels are required all around the world for the easier identification of shipments. The IATA standard bar coded labels can be printed for the packages.
You can receive into the CCS Hungary AWB, “Notification of Arrival” messages which are automatically added to the shipment history. If required they can be printed out automatically upon receipt.
You can list your arrived import shipments by handling agent and date period. You can plan your truck which will pick up the import shipments from each handling agent.
The hand over of consignments between bonded warehouses is controlled by the CCS Hungary AWB, there is no need of paper and manual work nor from the forwarding agent and handling agent side, nor the Authorities side.
Your work is supported with basic databases like airport and city codes, carriers and other charges. You can avoid the manual search for these must information for issuing an air waybill and in case the cost of buying IATA book.
History for each shipment recording all manual entries and related messages.
Online help with suggested problem solutions. Help and user training in the same time.
Optional web based tracking module (CCS Hungary WebTrack) for shipper and consignee.

6. Main menu of CCS Hungary AWB
Similar to every software, users have to log-in to CCS with entering their user name and password. This method is for protecting Forwarding Agents against stealing business information about their shipments by the competitors. Every taken step is recorded in the history with date, time, user name and transaction details.

7. Air Export Process

8. Air Export Process Price quotation phase
EDI
(Flight Schedule Request)‏
FVR
(Flight Schedule Answer)‏
FVA
Airline Cargo systems
(like CCS Hungary BACH)‏
CCS Hungary AWB
Inquiry for export by mail
Offer for export by mail
Shipper
Ask for flight schedule information

9. Ask for flight schedule information before sending the offer

10. Air Export process Reservations Phase
EDI
(Freight Booked List)‏
FBL
Paper flow
(Flight Schedule Request)‏
FVR
(Freight Reservations Request)‏
FFR
Local Handling Agent’s system
(like CCS Hungary BACH)‏
International Forwarder
In-house system
Airline Cargo systems
(like CCS Hungary BACH)‏
(Flight Schedule Answer)‏
FVA
(Freight Reservation Confirmation)‏
FFA
Reservations information
Possible interface
CCS Hungary AWB
Offer for export by mail
POA for export shipment
Shipper
Check flight schedule information
Make reservation

11. Make a reservation after receiving POA

12. Air Export process „Ready for carriage” phase
EDI
Paper flow
(Freight Booked List)‏
FBL
Cargo flow
(Master and House Air Waybill)‏
FWB, FHL
Local Handling Agent’s system
(like CCS Hungary BACH)‏
(Master and House Air Waybill)‏
FWB, FHL
International Forwarder
In-house system
(Acknowledgement)‏
FMA
Airline Cargo systems
(like CCS Hungary BACH)‏
(Acknowledgement)‏
FMA
Possible interface
MAWB, HAWB
CCS Hungary AWB
Commercial dox
for export shipment
Print labels
Cargo arrival at
Forwarder’s warehouse
Issue AWBs
Issue HAWB manifest
Issue bar-coded labels
Shipper

13. Issue an AWB by IATA standards
From the system anyone can issue a IATA standard full MAWB or a HAWB within 1 minutes.
The system helps and control the user to issue a correct AWB with user help, mandatory and optional fields, autorating, built-in IATA rate database and other IATA codes and also with masks. There is also a great visual help for users. When they fill the boxes on the AWB creating window, the system shows to him/her on the right side of window , the picture of neutral AWB and the field which was entered with data. Into this AWB picture can be opened the help function for user. All the information in red defines the mandatory fields, and clicking on line the system takes the user to the given field.
After the user sent out the reservation the system puts all the data (routing, pieces and weight, description of goods and special handling codes) from the reservation to the AWB appropriate fields. Above it the user only needs to fill in the shipper, consignee and also notify fields, and put on the AWB the other charges with autocost module.
The AWB creating window is separated by functions:
1. Entering the shipper, consignee and also notify fields: on this tab the user can enter all the possible customer data
2. Routing, currency and payment mode: user can check or modify the routing of the shipment and the payment method (in default MAWB is PP, HAWB is CC)‏

14. Issue an AWB by IATA standards
3. Autorating: when user enters the weight and pieces of shipment the system automatically calculates the freight cost by using IATA rates to the given destination and airlines. On this tab also there is the possibility for the ULD and RCP rating. The user can also choose the necessary corates or surcharges from the built-in database. The chargeable weight can be calculated and entered by the system after the user entered the dimensions. Of course users can built up an other charges database as well and with the Autocost button they can put them onto the AWB.
4. Other information: on this tab the user can enter information to general information fields (e.g.: accounting information, under tariffs, handling information). Also on this tab can be entered the special handling codes of shipment.
5. Issuing details: every field is filled in on this tab with the already entered basic data. Of course user can modify it in case of need.
6. Manifest information: on this tab all the HAWBs of the given MAWB or the MAWB of the given HAWB can be viewed and opened.
After filling in the AWB in the header of the window there are different function for the user, such as Save&Print, Save and Load mask and Save as picture.
When user print out the AWB he/she can choose that he print it to a laser printer or a dot printer. For even faster issuing AWB the AWB data can be saved to a mask, which mask next time can be loaded.
Also if user want to the AWB to his/her partner, it can be saved as a picture to the desktop. ﾬ

15. Structure of AWB creating window

16. Customer data

17. Routing and Payment method

18. Autorating (rates & other charges)‏

19. Other information on AWB

20. Issuing details

21. Manifest information

22. Issue the HAWB manifest

23. Print bar coded labels

24. Air Export process Transportation phase
EDI
Paper flow
FSU
FSU
Cargo flow
FSU
FBL (Freight Booked List)‏
FWB
(MAWB
data)‏
FWB
(MAWB
data)‏
FWB
(MAWB
data)‏
Transit Airport
Second carrier
cargo system
First carrier cargo system
FSU (Freight Status Update)‏
FSR (Freight Status Request)‏
FSR (Freight Status Request)‏
FSA (Freight Status Answer)‏
FSA (Freight Status Answer)‏
Destination Airport
FSU (Freight Status Update)‏
Hand over cargo to handling agent
Hand over documents to handling agent
documents
Hand over
Hand over
cargo
Local
Handling Agent’s system
WebTrack
Status information
CCS Hungary AWB
Consignee
Possible interface
Status information
Forwarder can follow up the whole process of shipment transportation from the beginning till the very end
International Forwarder
In-house system
Shipper

25. Ask for status information from handling agents & airlines systems

26. Air Import process

27. Air Import process Cargo, Docs and Data flow
EDI
Cargo flow
Paper flow
WebTrack
Airlines System
CCS Hungary BACH
FSU
FSR
FSU
FSA
FSR
FSA
BEA
Notification to cnee
CCS Hungary AWB
Documents
Local Handling Agent’s system
CCS Hungary BACH
Cargo
Hand over cargo to
forwarding agent
Consignee
ask for status info from handling agent and airlines about dispatched import shipment
Hand over dox to
forwarding agent
Handling agent sends the notification (BEA) when shipment arrived and received its customs registration number
Handling agent hands over the shipment and its dox to forwarding agent
After local procedures, Forwarding agent hands over shipment and dox to Consignee

28. Ask for status info from handling agents & airlines system

29. Receiving notification message from local Handling Agent by EDI

30. „Arrived Consignments” function to plan truck to deliver arrived import shipments to own bonded w/h

31. Controlling the hand over of the consignments between handling agents’ and forwarding agents’ bonded warehouse at Ferihegy airport

32. Built-in databases and SITA teletype connection

33. SITA teletype communication center

34. Airlines and codes

35. Airport & City codes

36. Rates

37. We are honored to present You CCS Hungary Air Forwarder system
We are honored to present You CCS Hungary Air Forwarder system. Thank You for Your valuable time and attention!