1. Navy Personnel Command Enlisted Selection Boards (PERS-803)
Enlisted Advancement Selection Boards
Navy Personnel Command
Enlisted Selection Boards (PERS-803)
March 2016

2. Topics of Discussion Eligibility Communicating with the board
Pre board
Membership
Quotas
Tools of the board
Not Presented to Board Members
What the Board Considers
Board Process Overview
Post Board Process
Special boards
Common Issues/FAQs/Myths

3. Eligibility
Eligibility questions? First read the advancement cycle NAVADMIN and Chapter Two of the Advancement Manual.
CPO, SCPO, and MCPO eligibles should view their board eligibility profile sheet via NKO
No profile sheet? You will not be considered by the board.
Check monthly to ensure your eligibility status or competitive group has not changed.
If you don’t have a profile sheet and believe you’re eligible or your profile sheet reflects “BUPERS Inval”, contact your ESO.
For commissioning programs, only STA-21, MECP, and MSCISPP selects remain eligible. All other (i.e. LDO/CWO selects) are ineligible.
Chapter 2 of the advancement manual provides advancement eligibility criteria. Every enlisted advancement board is announced via a NAVADMIN that details the board’s convening date, provides amplifying advancement board eligibility criteria, and guidance on communicating with the board. These NAVADMINs are available on NPC’s enlisted board web pages.
The ONLY authoritative source in determining CPO, SCPO, and MCPO board eligibility for enlisted advancement boards is the NETPDTC Examination Profile Sheet available on the Navy Advancement Center’s (NAC) website via your NKO account. The link to the NAC section on NKO is under the Career Management tab. Do not rely on BOL or social media sites to verify your board eligibility. If you do not have a NETPDTC profile sheet indicating “SELBD ELIGIBLE”, you WILL NOT be considered by the selection board.
If your profile sheet indicates “BUPERS Invalid”, you may contact PERS-802 to determine the reason. PERS-802 POC info is contained in the cycle NAVADMIN.
Additional considerations for board eligibility include:
- Whether a member was selected for commissioning programs (MSCISPP stands for Medical Service Corps In-Service Procurement Program).
To resolve eligibility issues, have ESO contact PERS-802 prior to original board convening.

4. Eligibility
Nuclear candidates who lose required NECs listed in the cycle NAVADMIN become ineligible and will not automatically convert to the non-nuclear competitive group
Security Clearances
Fleet Reserve/Retirement Requests
Voluntary (Prior to mandated) -vs- Involuntary (At HYT)
Must be in an eligible status on 1 July (E8/E9) or 1 Sep (E7)
HYT Waiver
Cannot exceed HYT for next pay grade
Must go to or beyond 1 July (E8/E9) and 1 Sep (E7)
Continuing with additional advancement board eligibility considerations:
- Whether a member who is in a rating that requires a security clearance has a clearance.
- Whether a member submitted a voluntary or involuntary fleet reserve request. The effective date of an involuntary fleet reserve request aligns with a member’s HYT date whereas the effective date of a voluntary request is prior to a member’s HYT date. Voluntary requests render a candidate ineligible, while involuntary request does not remove a candidate’s eligibility (provided the date of HYT is after 1 July for E8/9 eligibles and 1 Sep for E7 eligibles).
- Whether a member has reached HYT. Sailors reaching HYT must be in an eligible status on or after the dates listed the year the board convenes to remain eligible for their last look.

5. Eligibility Early Promote TIR Waiver (CPO Candidates)
Latest Periodic eval must be EP and maintain EP’s (can be 1 of 1)
In-Theater CPO board waiver
Not automatic; command must send validation to NETPDTC
Must be Boots On Ground in specific locations. Refer to NAVADMIN 336/07 paragraphs 3 and 8
Recent Change in Rating?
Must be approved one month prior to board convening to be considered in the new rating
Must maintain CO’s recommendation for advancement
- Whether a member complies with the “Early Promote” waiver requirements
- Whether a member is eligible for an “In-Theater Selection Board Eligible” waiver, was “validated” by their command and has a SELBD ELIGIBLE profile sheet
- Whether a member was recently approved for change in rating. You must be in the new rating one month prior to board convening date to be considered in the new rating.
- And most importantly, whether a member maintains their CO’s recommendation for advancement
Refer to Chapter 2 of the advancement manual and the advancement cycle NAVADMIN for questions regarding advancement board eligibility.

6. Communicating With The Board
Your Letter to the Board (LTB)
Only method to communicate with the board!
Must be **RECEIVED** by the cut-off date in cycle NAVADMIN
Read the cycle NAVADMIN before you begin!
Consider having an experienced board member review your OMPF with you
Per the cycle NAVADMIN, submit items you want considered that are missing from your OMPF
NSIPS Electronic Service Record (ESR) data not available to the board unless it is in your OMPF, otherwise submit it with your LTB if you want the board to consider it
No Third Party Correspondence; must come directly from the candidate
Do not send originals, they will not be returned
Do not send duplicates of items already in your OMPF
Do not highlight items on your documents
Include your FULL SSN on each page submitted
Documents forwarded to selection boards do not update your OMPF, except for awards reflecting in the Navy Department Awards Web Services tool per NAVADMIN 016/13
Can be ed or snail-mailed to the address in the cycle NAVADMIN
All of these notes concerning submission of your Letter to the Board are discussed on the Selection Board website under General Information.

7. CANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY
Pre-Board
PERS-8 Actions
Scrub eligibility
Multiple adds and deletes
No immediate notification of adds or deletes.
Candidates should periodically review Navy Advancement Center web site for profile sheet changes
100% accountability and verification of LTBs. Reasons LTB not presented to board:
Candidate not board eligible
LTB received after “received by” date published in the cycle NAVADMIN
Some reasons for adding a candidate to the board after the initial eligibility file is loaded:
- Command validates a candidate as eligible because their fleet reserve request was cancelled, an exam discrepancy was corrected through the Navy Advancement Center now making the member eligible, or a candidate was validated by their command who is eligible for an in-theater waiver.
Some reasons for deleting a candidate to the board after the initial eligibility file is loaded:
- A member is not eligible for “Early Promote” TIR waiver
- A member does not meet the eligibility requirements based on HYT
- A member submits a voluntary Fleet Reserve or Retirement request
- A member is invalidated by the command because of loss of advancement recommendation
- A member is an LDO/CWO selectee and has not declined their selection to LDO/CWO
- A member is in a rating that requires a security clearance and either does not hold a clearance or their security clearance is revoked
Every LTB received by NPC’s Customer Service Center is accounted for. Those LTBs complying with the policy of the cycle NAVADMIN are presented to the board for consideration. Each enlisted board season NPC receives approximately 100 LTBs received after the “received by” date published in the board NAVADMIN and cannot be presented to the board. Candidates must play close attention to the received by date and ensure receipt to ensure their LTB is presented to the board. Candidates should encrypt their LTB. address is
CANDIDATES: CLOSELY MONITOR YOUR ELIGIBILITY

8. Membership Membership demographics: Source Rating Race
Gender Geographic Location
Community Special Qualifications
Component Prior Board Experience
Number of reviews
1 CAPT (President who is independent of all panels)
1 Board Senior Enlisted Advisor
1 CDR and 3-10 (MCPOs/SCPOs)
Up to 20 panels for record review. For example:
Admin Panel Surf Hull/Eng Panel
Aviation Panel Information Dominance Panel
Seabee Panel Avionics Panel
Spec War Panel Airframes Panel
Supply Panel Surf Deck/Ops Panel
Corpsman Panel Weapons Panel
NUC Panel Forward Sub Panel
Senior Chief Petty Officers may serve as board members for the Active and Reserve CPO boards.
PERS-805 receives board member and board recorder applications then builds the board membership to closely reflect the demographics of the eligibles. Members and recorders are notified of their selection as board members and recorders approximately a month prior to the board convening. Membership MUST NOT be compromised. Only those in the board member’s or recorder’s immediate chain of command with a need to know should be aware of their pending board assignment. Membership is made public only after the board convenes.

9. MAY NEVER DISCLOSE THE PROCEEDINGS AND DELIBERATIONS
Membership
Sample items board members cannot discuss
Recommended selectees prior to results being made public
Why a candidate was or was not selected
Items they saw in a candidate’s record
Score sheet categories or point values
Period of review
Tolerance in scoring differences
How a crunch is established
Which selects and non-selects are briefed in the tank
The items briefed in the tank
Methodology used in determining their selections
Percentage required to pass a slate
The safest way to preserve the integrity of the board process in providing career guidance to candidates on selection board matters is via career development boards after the results are made public, not one on one discussions between board members and candidates.
Note to briefer: When board members are providing selection board briefs, refrain from using the term “we” as in what they and their panel or the board did, considered, etc.
MAY NEVER DISCLOSE THE PROCEEDINGS AND DELIBERATIONS

10. Quotas Vacancy driven Recommended by Enlisted Community Managers
Approved by Chief of Naval Personnel for AC/FTS and Chief of Navy Reserve for SELRES
Made public when board convenes
May go unfilled when insufficient number of candidates meet “fully qualified” standard
Quotas are vacancy driven, approved by the Chief of Naval Personnel, and are made public after the board convenes. Regarding unfilled quotas also known as returning quotas, candidates must first meet the board’s precept “fully qualified” standard to be selected for advancement. When an insufficient number of candidates in a competitive group meet the fully qualified standard to fill that competitive groups advancement quotas, then quotas go unfilled.

11. Tools of the Board Direction to conduct board per the precept
The convening order from the Chief of Naval Personnel to the Board President provides:
Date board ordered to convene
Direction to conduct board per the precept
The selection standard (Best and Fully Qualified)
Guidance on quota use and restrictions
The membership and quotas
The Convening Order that provides the board’s membership and quotas is made public after the board convenes and is posted on NPC’s enlisted boards webpages.
The Senior Enlisted Boards Precept that is used for all enlisted advancement board conducted that year is made public on NPC’s enlisted boards webpages once it is signed by CNP.

12. Tools of the Board Best qualified considerations Leadership
Command Senior Enlisted Leader
Competency / Skill Information
Collateral Duties
Special Qualifications
Education and Professional Development
Special Programs and Duties

13. Tools of the Board
The board precept provides guidance consistent with all enlisted selection boards, such as:
Function and Membership
Guidance on secrecy of board deliberation
Direction to gather feedback to improve future boards
Duties of the Board President and Senior Enlisted Advisor
Board Proceedings
Marital/Dependency Status
Leadership of Diverse Organizations
Area Tours
History of Assignments
Review of Records
Adverse Information
Equal Opportunity and Diversity Guidance
For area tours, multiple tours in same homeport not viewed negatively if billet progression shows growth of responsibility and leadership.
For adverse information, if event occurred within the last five years it must be briefed to the board if member is recommended for selection.

14. Tools of the Board
Enlisted Career Paths are provided to the board members as general guidance.
It is not expected that each eligible will meet the typical career path and guidelines depicted in them.
The information contained in the enlisted career paths must not be used as a substitute for the guidance contained in the convening order and specifically shall not alter the "best and fully qualified" selection standard.
During the selection board process, a rating brief is given by the subject matter expert before beginning the review of records in any competitive group. The subject matter expert of each rating uses the information provided in the enlisted career paths as a basis to establish the rating brief. The enlisted career path provides an 'approved' baseline for what is expected within a specific rating to help ensure a quality rating brief is provided to the other board members.

15. Tools of the Board Official Military Personnel File (OMPF) field codes
30-38
Available via BOL menu item “OMPF-My Record”
Performance Summary Record (PSR)
Available via BOL menu item “ODC, OSR, PSR”
Part I (Personnel Data Summary)
Part II (Pre-1996 evaluation summary)
Part III (1996 to present evaluation summary)
Candidate’s Letter to the Board
Include any items missing from OMPF and PSR
To help alleviate confusion in terminology between the Enlisted Summary Record (ESR) and the Electronic Service Record (ESR), the Enlisted Summary Record was renamed the "Personnel Data Summary" or commonly known as the Performance Summary Record Part 1. On BOL, the menu item was changed to "ODC/OSR/PSR" removing ESR. The PSR Part I contains the Personnel Data Summary; PSR Part II is the Evaluation Summary (Pre-1996 Form); and PSR Part III is the Evaluation Summary (1996 to Present).
ACCURACY OF THESE THREE ITEMS MAY BE THE DIFFERENCE BETWEEN SELECT AND NON-SELECT

16. Not Presented to Board Members
NSIPS ESR data not in the OMPF
Should have been forwarded to the OMPF at time of reenlistment/record close-out
Items sent to the board other than by the candidate
Letters to the board received after the “received by” date
ESR, NTMPS, FLTMPS, ETJ – unless submitted by the candidate
PRIMS information
IF YOU WANT THE BOARD TO CONSIDER ITEMS NOT IN YOUR OMPF, YOU MUST SUBMIT THEM IN YOUR LTB.

17. What the Board Considers
Evaluation trait average vs summary group and reporting senior’s cumulative average
Break out among peers
Promotion recommendation
Consistent? Improving? Declining?
One of one versus competitive peer group
Description of duties
Job scope, leadership, and level of responsibility
Impact of position on command mission
Difficult/Arduous Duty? Increased responsibilities?
Professional Maturity and Experience
History of assignments (normal sea/shore rotation)
Diversity of duty
Out of rate assignments

18. What the Board Considers
Performance and Recommendations
Strong recommendations for promotion to CPO, SCPO, MCPO
Sustained Superior Performance
Strong Breakout among peers in large groups
Recommendations and write-ups should match
FCPOA, CPOA, CPO 365 /Mess impact. *Leads Peers*
Sailorization
Positively impacting retention and Sailors’ growth
Quantifiable results of your mentoring
Successful performance on deployments/IA/Mobilization clearly stated in narrative
Diverse Sea/Shore Rotation

19. What the Board Considers
Proven, sustained superior performance in difficult and challenging in-service or joint leadership positions is the number one factor for consideration.
Brilliant on the Basics
Documented mentoring
Increasing scope of responsibility
Competency and Skill
Collateral Duties and Special Qualifications
Education and Professional Development
Special Programs
An eligible’s emphasis on complying with and enforcing procedural compliance; successfully performing in an active role and/or impacting CPO365, mess, or association; maintaining good order and discipline; effectively training on principles of leadership, professionalism, technical proficiency, and heritage; and displaying competency in mentoring and developing junior officers are a strong indication of their leadership ability.
Documented rating expertise during the period of consideration and the extent to which the eligible used that knowledge to positively impact his/her command is considered. Dedication to Sailors and the command should be viewed through mission success and the success of the Sailors led by the eligible.
Every job in the Navy is important and eligibles can be frequently detailed to duty outside of their rating specialties which may not be typical of the candidate’s traditional community career path.

20. What the Board Considers
Adverse matter that is poorly explained or buried in the
write-up
Promotion recommendation and write-up contradict
Decline in promotion recommendation or trait marks without explanation in write-up.
Creative comments that do not describe potential for advancement; “fluff” without substance
Eval concentrates too much on technical aspects; Do’er vice leader
Overall what does the board consider?
The candidate’s potential to serve in the next higher pay grade

21. Board Process Overview
Board is sworn in and convened
Members receive board process in-briefs and training
Members read convening order and precept
Recorders randomly assign records within panels
Members conduct two independent reviews of each record
Place candidates in order by score (highest to lowest)
Establish the “crunch zone”
Deliberate those within the “crunch” for selection
What can be made public of the enlisted advancement board process reflects on this slide.

22. Board Process Overview
Competitive group brief to President
Brief a sampling of selects and non-selects within each competitive group to board members in the tank for voting. If not approved, the competitive group goes back to the panel for a second deliberation, President’s brief, and tank voting.
The tanking procedure is the final stage of the selection board process
Conduct brief on confidentiality and adjourn board
Board President’s call-out with Deputy CNP
Unlike officer boards where candidates’ records are individually briefed and voted by the membership in the tank, for enlisted advancement boards the majority of the record briefs and deliberations take place by the board members in the panel rooms. The recommended selects and non-selects by competitive group, know as the “slate” is then presented to the board president for review and precept compliance and then briefed to the membership in the tank for an approval/non-approval vote. If not approved, the slate goes back to the panel for redeliberation. Once all slates are approved by a tank group majority and board members are briefed on confidentiality, the board may adjourn.

23. Post Board Process
Conduct post board adverse review for security clearance and misconduct issues for recommended selects
Results approved and public release authorized via BOL/NAVADMIN
Those placed on hold are notified of their selection by their command, who then provides requested information to CNP who will decide whether to release the hold or permanently remove the selection. Holds may take six weeks to one year to resolve.
Profile sheets are generated reflecting the results of the board
The board’s results are generally made public 3-4 weeks following the board’s adjournment.
Ensure command BOL access is current. This is the immediate way to identify those placed on hold.
Holds receive a CNPC letter via providing “hold” resolution guidance.
Profile sheets produced by NETPDTC reflect select/non-select status.
Rate Change Authorizations are published as pay dates are determined.

24. Special Boards Special Selection Boards
For eligibles who were not properly considered due to circumstances beyond their control
Normally held in conjunction with regular boards
Deputy CNP adjudicates requests within nine months after the regular board convened. BCNR approval is required for later requests.
If selected, date of rate is computed from original board with appropriate back pay
Member shares equal responsibility with their parent command in ensuring their name appears on the eligibility list prior to the regular board convening
Special selection boards are conducted for members who were eligible but not properly considered by the regular board due to circumstances beyond their control. Chapter 1, para 102d of the advancement manual provides guidance on requesting approval for consideration by a special selection board. Do not rely on the option to be considered by a special selection board if you did not verify your board eligibility prior to the board convening. Every candidate and command must exercise reasonable diligence to ensure an eligible candidate’s name appears on the board eligibility list prior to the board convening.

25. Common Issues
Sailors not knowing how to verify their board eligibility.
Board profile sheet is the official source
No profile sheet = not being considered by the board
Command leadership without BOL access when results are published
Post-board scrub
Security clearance issues, NJPs, DFC, pending investigations
Results in candidates on hold and missing sequence numbers on NAVADMIN
Adverse event occurs, command documents locally, but fails to report that info to PERS/OMPF. Result: Candidate gets advanced.
Lack of understanding on record maintenance and communication with boards
Command and candidate’s responsibility
Know who is and is not eligible
Know how to verify and correct eligibility (withdrawing recommendation for advancement)
Board results (BOL)
Post-board matters
Page 13 for PFA Failure and loss of security clearance not being sent to the OMPF

26. FAQs/Myths
A member of the board who knows you increases your chances for
advancement. FALSE
2. The selection board only considered items in my OMPF, PSR, and items in
my Letter to the Board (LTB). TRUE
3. Should a career summary be included with my LTB? By policy, only items
missing from the candidate’s OMPF field codes and PSR should be included in their LTB. Any additional information that candidate’s deem important may be submitted.
4. The selection board accepts items from both me and my command up to the convening of the board. FALSE (only from candidate and if received prior to the LTB deadline)
5. Advancement board eligibility is posted on BOL. FALSE (Results are posted on BOL, but eligibility is reflected on profile sheet on NKO)
Advancement board eligibility profile sheets are available for CPO, SCPO, and MCPO candidates. TRUE

27. FAQs/Myths
7. CPO candidates are automatically board eligible if on an IA in theater. FALSE. Must be validated as board eligible by their command. NAVADMIN 336/07 paragraphs 3 and 8 refer.
8. I am mobilized which makes me eligible regardless of my HYT. FALSE
9. Only adverse information contained in my OMPF can be considered by the board. TRUE, unless submitted in the candidate’s LTB.
10. CMCs/SELs maintaining their BOL for advancement results is important.
TRUE. Without BOL access, advance notification to the command triad is unavailable and “holds” cannot be readily identified.
11. How is PRIMS used in the selection board process? It is not used during the
board process or in the post-board process
12. How is NSIPS ESR data used in the selection board process? Only if contained in the OMPF or in the candidate’s LTB.

28. FAQs/Myths
13. Is security clearance information made available to selection boards? No,
except where documented in narrative of an eval or on a revocation Page 13.
14. A change in rating must be effective how long before the advancement
board convenes to be considered in the new competitive group? One month
15. When must your letter to the board be received by NPC's customer service
center to be considered by the board? By the “received by” date published in the cycle NAVADMIN.
16. Which reference should you refer to for amplifying policy guidance for each selection board? The cycle NAVADMIN.
17. Once you verify that you have a board eligible profile sheet, is there any
reason either before or during the board to re-verify your profile sheet that
you are still board eligible? Yes. You may receive a BUPERS INVAL profile
sheet without notification if you lose board eligibility.

29. FAQs/Myths
Is it still necessary to submit an LTB even if my OMPF and PSR are up to date? It is recommended that candidates submit information they deem important, but doesn’t appear in their OMPF and PSR. It is unnecessary to submit an LTB stating that your record is up to date.
19. How far back in the record does the board consider? The entire record may be considered.
20. When and where can I read the current fiscal year Active-Duty and Reserve Senior Enlisted Advancement Selection Board precept and convening order? The precept is made public after CNP signs it and is posted on NPC selection board website. The convening order is made public after the board convenes, and contains board membership and quotas.
21. Why are items that reflect in my NSIPS ESR not reflecting in my OMPF? Your ESR requires close-out either upon reenlistment or separation by your servicing personnel office for items to be submitted to your OMPF.

30. FAQs/Myths
22. What is the number one factor for selection and where would you find it written? Proven and sustained superior performance in difficult and challenging in-service or joint leadership positions as stated in the Senior Enlisted Advancement Board precept.
23. The precept refers to enlisted career paths. These are updated prior to each FY's enlisted boards. Where can I view my rating's career path? Enlisted Community Manager’s webpage on NPC’s website.
24. A PO1 who is selection board eligible fails the Spring 2014 PFA. Their command’s PFA cycle is 23 APR - 25 MAY. How is this information made available to the board? After the member signed the PFA failure Page 13, that Page 13 must be electronically submitted by the servicing personnel office to PERS-313 and it must be accepted into the candidate’s OMPF prior to the board convening.

31. FAQs/Myths
25. A Chief eligible for SCPO gets a DUI and receives NJP and is awarded
punishment while the SCPO board is in session. How is this information
made available to the board? It cannot be made available to a board in session. However, the CO does have the option to withdraw the Chief’s recommendation for advancement per article 721 of the Advancement Manual. Ensure mandatory reporting of E6-E9 misconduct is reported to PERS-832 immediately per MPM If the recommendation is not withdrawn and if the Chief is selected for advancement, the NJP may be identified via the post-board scrub.
26. On the NAVADMIN announcing the board’s results, what does the sequence number indicate? It ranks the candidates selected for advancement by seniority within each competitive group.
27. What if a sequence number or numbers are missing on the NAVADMIN that announces the board’s results? Either selects were placed on hold or quotas were unfilled.

32. FAQs/Myths
28. I (CO) awarded a SCPO NJP four months ago, I did not pull his recommendation for advancement and I did not do a special eval documenting the NJP because I intend to report the NJP in his next periodic eval. However, the MCPO board results were just released and he was selected for MCPO. What should my command have done to ensure the board was aware of the recent NJP? Via “OMPF - Command View” on BOL, selected command leadership or authorized users should have verified the SCPO’s OMPF prior to the board to ensure the NJP documents reflected in the SCPO’s OMPF. Ensure mandatory reporting of E6-E9 misconduct is reported to PERS-832 immediately per MPM

33. Enlisted Advancement Boards
QUESTIONS ?