1. Spring 2009 MS AIMS Pre-Test Training
PRESENTED BY
Cindy Hurley
District Testing Coordinator
Tucson Unified School District

2. Agenda
Introductions
Part 1 – District Test Coordinator Responsibilities
Part 2– Receiving Materials
Part 3 – Test Administration
Part 4 - Returning Materials

3. Test Coordinator Packet

4. Critical Dates for Spring 2009
A copy of the critical dates is in your testing packet
Dates for each test administration
AIMS DPA Writing / Reading/Math
AIMS Science - 8th grade
Mathematics Field Test – all grades
Make note of and plan for all critical dates
Due to our Spring Break---we have less time than ever to return and check-in materials. We all have to pull together on this!

5. Critical Dates for Middle Schools AIMS DPA, Science & Math Field Test
AIMS DPA Materials Delivery Mar. 9-12
Materials Delivery to Sites Mar. 19 – 20
Short-Add Window Closes Mar :00 pm
AIMS DPA Writing Mar. 31
AIMS DPA Reading/Math Part 1 Apr. 1 *
AIMS DPA Reading/Math Part 2 Apr. 2
AIMS DPA Reading/Math Part 3 Apr. 3
AIMS Science – 8th Grade Apr. 7 (no make-up)
AIMS Math Field Test – Gr. 6-8 Mar. 30 – Apr.16 (no make-up)
AIMS Check-In of Materials Apr. 15 – Apr. 21
* Please note, April 1, Wednesday , is a regular length school day
(A copy of this is in your test packet)

6. Remember: All Students Test They either take AIMS or AIMS-A
Who Tests?
AIMS DPA
Students in Grades 6 – 8
AIMS Science
Students in Grade 8
AIMS Math Field Test
Students in Grade 6 – 8
Remember: All Students Test
They either take AIMS or AIMS-A

7. District Test Coordinator Responsibilities
Part 1 - Test Coordinator Responsibilities

8. Test Coordinator Responsibilities
Train school test coordinators, test administrators, and test proctors
Order, coordinate, distribute, and collect all test materials for you school
Act as liaison between your school and the District Testing Coordinator
Assume responsibility for all testing at your site
Part 1 - Test Coordinator Responsibilities

9. Provide Training
All test administrators and proctors throughout state are required to attend a pre-test training through their district/charter before each test administration
Any person administering AIMS or TerraNova tests is required to attend
Every adult in a test room must have received training in the correct test administration procedures
Part 1 - Test Coordinator Responsibilities

10. Test Coordinator
Additional responsibilities for the Test Coordinator are outlined on page 2 and 3 in the Test Coordinator Manual
Part 1 - Test Coordinator Responsibilities

11. Security Agreements
Critical Information
Prior to testing, Security Agreement must be signed by every staff member with access to AIMS and TN
These are retained at your site except for the principal’s copy which is returned to Cindy Hurley
There is a copy in the Test Coordinator Packet
Part 1 - Test Coordinator Responsibilities

12. Receiving Materials

13. Material Delivery Window
March 9 – 12
AIMS DPA, AIMS Science, Mathematics Field Test, and TerraNova delivered to testing warehouse
March 19 – 20
Materials delivered to sites
Part 2 - Receiving Materials

14. Receiving Materials Each shipment that is received must be inventoried
Packing list is in box 1
Verify all materials have been received
Verify that the number of materials received is sufficient for the number of students testing
If additional materials are needed, they must be ordered immediately (see short-add deadlines).
Cindy Hurley how many you need for each content area
Part 2 - Receiving Materials

15. Middle School Test Materials
Grades 6 – 8
3 Test Books
Writing, Reading, Mathematics
Science
Mathematics Field Test
2 Scanable answer documents
Combined Writing, Reading, Mathematics &
Math Field Test
Separate Science
Part 2 - Receiving Materials

16. Test Coordinator Kit Contents of Test Coordinator Kit
Test Coordinator’s Manual
Packing List box 1
Student Bar Code Labels, Instructions, and Reference List
Part 2 - Receiving Materials

17. Short-Add Window Must order any test shortages by March 23, at 4:00 pm
Critical Information
Must order any test shortages by March 23, at 4:00 pm
for:
AIMS DPA Writing, Reading & Math Mathematics,
AIMS Science
There is no short-add for Mathematics Field Test
Part 2 - Receiving Materials

18. Test Administration
Part 3 - Test Administration

19. Test Administrators are required to:
Attend training scheduled by the Site Test Coordinator
Read and sign a security agreement
Adhere to all test administration security procedures
Follow test administration directions exactly as stated in the Test Administration Directions
Read the test administration script aloud to the student exactly as stated in the Test Administration Directions

20. Test Security
It is unethical and will be viewed as a violation of test security for any person to:
Examine content of any portion of test
Disclose or allow to be disclosed the content of any portion of test or any test item before, during, or after test administration
Influence students’ answers by offering assistance of any kind
Change or review students’ answer choices, including the writing rough draft and writing final copy
Part 3 - Test Administration

21. Test Security
It is unethical and will be viewed as a violation of test security for any person to:
Photocopy, transcribe, or in any way duplicate any part of AIMS test books
Fail to return all test materials, including unused documents
Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures
Allow students to have access to test questions, writing prompts or share information prior or during test administration
Use scratch paper
Part 3 - Test Administration

22. Test Security Take precautions to safeguard test materials
Keep materials under lock and key
Do not examine the test beyond the requirements to administer the test
Follow guidelines in the Test Preparation and Administration Practices
The district superintendent / charter operator will enforce disciplinary procedures for violation of test security
Part 3 - Test Administration

23. Test Security
All adults involved in testing must read and sign the Security Agreement Spring 2009
Review security procedures in Test Administration Directions on page 3
Security agreements must be retained at district or school for a minimum of 6 years
Return principal’s security agreement to District Test Coordinator
Part 3 - Test Administration

24. Prior to Testing Prepare the Testing Room
Cover or remove all visual aids
Lighting and ventilation should be good
Free from distractions and interruptions
Arrange seating appropriate for testing
Refer to the Test Administration Directions p. 2-3 and Test Coordinator’s Manual p. 6 for further instructions
Part 3 - Test Administration

25. Mathematics Field Test
NEW
Mathematics Field Test
The field test is necessary to prepare for the redesigned Spring 2010 AIMS Mathematics test that will be aligned to the newly adopted Arizona Mathematics Standards
Administration will follow the same procedures as the AIMS DPA Math
Every student enrolled in a district school or who tests on AIMS will participate in the field test
Part 3 - Test Administration

26. Mathematics Field Test
NEW
Mathematics Field Test
Grades 6 – 8
18 items
Estimated times 45 – 60 minutes
Scheduling is flexible within test window
Students should receive same accommodations as on AIMS DPA Mathematics
Part 3 - Test Administration

27. Test Calendar AIMS tests are untimed.
These are estimated times necessary for the vast majority of students to complete the test
For students who are not finished in the allotted time, arrangements must be made to allow them to finish testing
NO AIMS testing session may carry over to the next school day
Part 3 - Test Administration

28. Breaks Stretch breaks: Writing – between rough draft and final draft
Significant breaks:
Reading / Mathematics – each day between administration of Reading test and administration of Math test
Science – Grade 8 between session 1 and 2

29. Spring 2009 - AIMS DPA Test Schedule
Testing Day
Content Area
Grade(s)
Session(s) / Time
Day 1
Writing
6, 7, 8
1 session – 2 hours
Day 2
Reading Part 1
Mathematics Part 1
6– 8
6 – 8
1 session – min.
1 session – 45 min.
Day 3
Reading Part 2
Mathematics Part 2
Day 4
Reading Part 3
Mathematics Part 3
Day 5
Science Part 1
Science Part 2 8
1 session – min.

30. Additional Students Who May Test
Non-enrolled students may participate in AIMS testing:
Private schooled students
Home schooled students
Non-enrolled students many not participate in the field test
Part 3 - Test Administration

31. Sign-In/Sign-out Sheet
ALL Testing Sites will have a Sign-In/ sign-Out Sheet
These sheets need to be secured by the Test Coordinator. (ADE randomly reviews Sign-In Sheets.)
Sign-In /Sign-Out sheets provide documentation of who was testing in the room as well as verification that students were provided the opportunity to test and did in fact turn a test in

32. Acceptable Resources AIMS Writing
Commercially published English dictionary
Commercially published English thesaurus
Several copies must of these must be available in each testing room during the writing test
AIMS Writing/Reading/Math
Translation dictionaries for ELL students
Part 3 - Test Administration

33. Unacceptable Resources
Items that may not be used for any portion of AIMS:
Math manipulatives:
charts, and aids, including but not limited to a ruler, number line, compass, and an abacus
Electronic devices including but not limited to:
Computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players
Scratch Paper
Part 3 - Test Administration

34. Unacceptable Resources
Most test invalidations are due to use of cell phones and calculators
Part 3 - Test Administration

35. Use of Unacceptable Resources
Test Administrators who observe students using unacceptable resources are to remove the item as soon as possible
Student must be allowed to continue testing
After investigating situation thoroughly, notify Cindy Hurley ( )
You may be requested to fill out an incident report
(see copy in test coordinator packet)
Part 3 - Test Administration

36. If A Test Needs To Be Invalidated
Only The Arizona Department of Education can make the determination to invalidate a test
When a testing issue occurs notify Cindy Hurley ( ) as soon as possible and then she will get guidance from ADE
The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences

37. Handling Materials Keep answer documents intact
Use only pencil on answer documents
For AIMS Writing, only responses that are handwritten in pencil on the pages designated “Final Copy” will be scored
Be sure any large print and Braille have been transferred to a regular answer document
Part 3 - Test Administration

38. Students Who Leave Room During Testing
Students are to remain into the testing room during the entire scheduled testing session
Students are allowed to go to the restroom
Only one student may leave at a time
Students must turn in test materials before they leave the room and give back when they return
Part 3 - Test Administration

39. Students Who Leave School During Testing
Students who leave school before completing a particular test session are ineligible to continue the test for that session
This includes students who leave because of illness.
High School students are not eligible to participate in the make-up test for this content area
Answer document will be sent in for scoring even if student did not finish testing
ADE recommends documenting time student left and reason for leaving early
Part 3 - Test Administration

40. Disruptive Students
Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with a acceptable classroom behavior should be subject to disciplinary procedures established by the school
Students should be allowed to continue testing in a different location so that other students may test undisturbed
Incident report must be completed and submitted to ADE for all possible cheating situations
Part 3 - Test Administration

41. Monitoring Testing Move about room unobtrusively
Make sure students are progressing through the test
Allow students to work at their own pace
Supervise room at all times
Answer students questions that pertain only to clarification of test directions
Verify students are marking answers in proper locations
Part 3 - Test Administration

42. As Students Finish Testing
Collect student test book and answer document – make sure student has written name in top corner
Check answer document to verify student has completed proper sections of test and have not used ink
Students must sign out that test and answer document have been returned
Part 3 - Test Administration

43. Use correct bar code for correct test
AIMS Bar Codes
Middle School
1 set for Writing / Reading/Math/Math Field Test
1 set for Science
Use correct bar code for correct test
Part 3 - Test Administration

44. AIMS Bar Codes
Part 3 - Test Administration

45. AIMS Bar Codes Master Label Bar Code Label Extra Bar Code
Part 3 - Test Administration

46. Student Identification Information
Per instructions in Test Administration Directions student identification located on the front covers of the test books and answer documents, MUST be completed by the student prior to testing
Student name
Teacher
School
District
Part 3 - Test Administration

47. Student MUST complete this section If you have a bar code use it 47
Signature
Teacher
School
District
Student MUST
complete
this section
If you have a
bar code use it
Answer Document 47
Part 3 - Test Administration

48. Student Bar Code Labels
If there is a bar code label USE it
Bar code labels are provided for each test administration
Place the label with the bar code on the front of the corresponding AIMS answer document.
Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents

49. Student Bar Code Labels
If the student information on the label is incorrect, it needs to be changed through SAIS
Never write or try to make changes on the label
Part 3 - Test Administration

50. Student Demographic Information for Students Without Labels
For students without a bar code label, the grid on the top half of the back must be completed by school personnel
The bottom half is not necessary in our district

51. Private School or Home School Student Demographic Information
Fill in the top half of the back side of the AIMS answer document and since there is no SAIS #, put in student’s phone number where the student ID field is
Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document

52. Top Half of Back of Answer Document2
Top Half of Back of Answer Document
Complete only for students
without bar code labels 52
Part 3 - Test Administration

53. Bottom Half of Back of Answer Document
Do not need to complete except for #6 (not enrolled) for a
home schooled or private school student. 53
Part 3 - Test Administration

54. Test Accommodations
All Test Administrators are to read the Testing Accommodations Guidelines for 2008 – 2009 (copy in your testing packet)
Universal accommodations are available for all students
Standard accommodations are available for Special Education students with an IEP, 504 students, and English Language Students
Not all accommodations appropriate for instructions are available for use during a standardized state assessment
Part 3 - Test Administration

55. Returning Materials
Part 4 - Returning Materials

56. Return of Materials
You need to make an appointment to schedule your return. Please call and be sure to tell the person that answers why you are calling
We can not accept any drop-ins…you must schedule
Because there is less time than ever before to return materials, you will need to organize return of materials as you go and immediately after the last test administered

57. CTB
Pick-Up 57

58. Return Date Windows April 15 – 21
Due to our Spring Break, we have lost several days for make-up as well as for checking-in materials
Even though the test window does not close until April 17, please schedule an early return if you finish before April 17
It will not be possible to check-in materials for every school at 3:30, so some schools will need to come throughout the day
Please seek support early from your school to be released during the school day for return of materials
Testing this year requires more flexibility than ever this year
Please call as soon as you can to set up an appointment – be sure to tell whoever answers the phone that you are calling to set up a return of materials

59. Inspecting Scorable Materials
Did student complete his/her name, teacher, school and district on front of test book and answer documents
Is student bar code in correct area? If no label, demographic information must be complete on back top half
Is the letter for the math field test form correctly coded on answer documents
Large Print or Braille - Are student responses transferred to a standard answer document
Part 3 - Test Administration

60. Inspecting Scorable Materials
Accommodation information is complete for students receiving standard accommodations
Erasures are complete and clear on answer documents
Light marks and marks not made with a no. 2 pencil should be marked over with a no. 2 pencil
Part 3 - Test Administration

61. Returning Materials to Testing Warehouse
Separate test books and answer documents. Keep AIMS,
TN, Field Test and Science in their own stacks
Keep test books in separate labeled boxes from
answer documents
Test Books need to be grouped by content area
Answer documents need to be grouped by
content area and then by used and unused
Used AIMS answer documents need to be sorted further
by grade level – use a colored paper to separate
Part 4 - Returning Materials

62. Need help? Have questions?
Cindy Hurley or
Call

63. What do you mean I am missing a test book???
AIMS
AIMS
AIMS
AIMS
TerraNova
A big heartfelt thanks for all your hard word and effort to
Help get the best test results we can!! 63