1. Fort Atkinson School District
Buildings and Grounds
Long Range Plan
Five / Ten Year
February 26, 2009

2. This long range plan is an annual update to the plan prepared last year which prioritized needed repairs and/or replacements. As indicted this is a living plan which is subject to change. The major components of this plan are as follows:
Roofs
Asbestos
Masonry
Asphalt
HVAC
Energy
Plumbing
Misc. Bldg. Elements
Electric
Emergencies

3. ROOFS
At over 500,000 square feet of roof surface, continued diligence is required.
It is necessary to continue with the annual replacement of at least one section of roof per year. Although the High School is only 10 years old, its roof must be included for consideration as signs of problems are occurring.
Roofs are continuously being evaluated and the order in which work is continuously changing as well.
With the addition of solar, attention to the supporting roofs is important to not only prevent problems but to facilitate future access.
Last year, as well as this year, work is being concentrated at the Middle School and some at Barrie.

8. EXTERIOR MASONRY (BRICK WORK)
Masonry problems tend to evolve. Cracked masonry and deteriorated joints allow water to enter the wall causing further deterioration and rusting of steel elements. As steel rusts it expands causing displacement and further cracking.
Corrective action needed:
Caulking.
Tuck pointing.
Replacement of individual bricks, whole panels or steel elements.
Chimney removal or repair.
At this time, I feel the masonry should be handled similar to the roofs by working on a section each year. The priority will change based on conditions.
Last year, abandoned grilles were removed and bricked up at Barrie to eliminate drafts and the entrance of insects and water into the building and walls.
This year, a similar thing will be done at Rockwell as well replacing the bricks on the Middle School greenhouse.

24. HVAC
With the completion of the geothermal project, considerable progress has been made on our mechanical systems. In addition to the energy savings, we have eliminated boiler maintenance at four schools.
Two schools have had their abandoned steam boilers and asbestos insulation removed. Two remain.
The High School HVAC system should only require routine maintenance to extend its life span another 10 to 20 years. Routine maintenance does include the replacement of motors, contactors etc.
The Luther HVAC system is more complex. The boilers and associated piping are 35 years old and inefficient and the chiller is approx. 10 years old. There are several options to consider:

25. HVAC (cont’d)
Replace the entire system for efficiency & lower maintenance and operating costs. This should be considered within the next five years.
Replace the boilers & improve the efficiency somewhat and, eventually, replace the chiller. This would be approx. 15 to 20 years.
Continue with maintenance until the age of the chiller is maxed out, then replace the entire system. This would be about 15 years; however, the other equipment probably would not last that long without more costly repairs and unavailability of parts.
I feel a feasibility study would be in order to evaluate the options and costs. A grant is available that would pay for 50% of a feasibility study.

26. PLUMBING
The installation of solar water heating systems were added to the Middle and High Schools. These are major components for the heating of the pools.
Many of the domestic water heaters were installed at the same time which accounts for many of them failing at the same time. Four have been replaced this past year and a fifth is in the process.
Problems are not always obvious until there is a leak as much of the piping is concealed within the structure. Valves, piping, ceramic or walls may need to be replaced depending on the location of a leak. Often plumbing situations can be classified as emergencies which I will cover later.
Upgrading fittings and fixtures is on-going and part of continual maintenance.

27. ELECTRIC
All lamps and ballasts have been replaced District-wide with energy saving ones. When cost effective and when lamps need replacing, we will replace our energy efficient lamps with even lower wattage lamps without negatively impact our light levels. Because of the ballasts we use, this will be possible without changing ballasts. The cost has not come down enough yet to make this feasible.
Outdated fire alarm systems have been replaced at Rockwell and Barrie. Systems at Purdy and the Middle School need replacing.
During the geo project, it was necessary to upgrade some electric panels. Panels still exist that should be upgraded. It would be desirable if all panels would be of the same manufacturer, capable of providing 3-phase and have at least 10% extra space if possible.
For safety, all switches and outlets should be labeled to circuits and panels with current panel indexes. This is being looked at in the next two years.

28. ELECTRIC (cont’d)
Occupancy sensors should be installed in all intermittently occupied spaces. Some do exist at this time and need to be either relocated or replaced.
On an on-going basis, additional outlets are necessary to eliminate extension cords.

29. ASBESTOS
There are varying amounts of asbestos in all buildings which is abated as needed prior to any construction, is damaged or at risk of damage.
When work is identified for any upcoming year, an assessment is made as to any asbestos that may exist. No work is allowed to start until that abatement is complete.
Much of the older floor tile is either asbestos containing or laid with asbestos adhesive. This will be addressed later under Misc. Bldg. Elements.
Although roofing materials can contain asbestos, it appears we have any in the District. This is still assessed with each roofing rehabilitation project.

30. ASPHALT
We have large areas of asphalt for parking lots, drives and playgrounds.
Repairs are necessary to prevent admittance of water which will accelerate deterioration and break up. Routine repairs consist of routing, filling cracks and patch broken areas and seal coating.
Paint striping is done annually.
An assessment of conditions is frequently necessary at all locations as each season brings different issues.

32. ENERGY
An energy plan is being developed as a comprehensive effort to reduce energy and lessen the environmental impact of our operation. With this plan we hope to accomplish the following:
1. Reduce taxpayer money spent on energy costs.
2. Provide opportunities for students to learn about energy
efficiency and alternative energy.
3. Set an example of stewardship and conservation.
4. Take important steps toward protecting and preserving our
local and global environment.
With the completion of geothermal heating/air conditioning and solar hot water systems for the swimming pools, attention is now being given to additional energy saving measures.

33. Wind Solar Photo Voltaic Energy Star
An assessment has been completed at the High School and is being submitted for grant approval. The site capacity is two generators, although the KW capacity, support structure and cost varies KW each would provide 12.6% of the buildings usage.
Solar Photo Voltaic
Assessments have been completed at all schools. Grants have been approved for Purdy ($120,909) and the Middle School ($62,731). Capacity at each would be 27 and 18 KW which is approximately 5% of usage.
Energy Star
Obtain Energy Star certification on all buildings. This will certify these buildings use less energy than 75% of similar buildings in the country.

34. Retro-Commission the HVAC systems at the High School and Luther
Retro-Commission the HVAC systems at the High School and Luther. This was part of the process at each geo school. The purpose is to optimize the building performance and reduce energy consumption. The potential energy savings is 5% to 30%. A grant is available for 85% of the cost.
Investigate the viability and environmental impact of using vinyl floor tile made from corn by-products.
Items Covered in Other Sections:
Roof Insulation – Roofing
Occupancy Sensors – Electrical
Lamps – Electrical
Water Heaters - Plumbing

37. MISCELLANEOUS BUILDING ELEMENTS
Flooring
Loose or broken tile is replaced as necessary which not only eliminates the asbestos but brightens the space.
Carpet is replaced as it becomes worn or water damaged and ceramic as it becomes loose or cracked.
Windows
Many windows have already been replaced. Each year some units are replaced as well as glass with broken seals. Replacement reduces heat loss and improves comfort.
Doors & Hardware
Doors and hardware take a lot of use and abuse from building occupants and the weather. Every year there is replacement of some doors and hardware.
Occasionally it is necessary to re-key a building to maintain or improve security. This is now a less costly process as we have the ability to cut keys and pin cores.

38. MISCELLANEOUS BUILDING ELEMENTS (cont’d)
Ceilings
Over time tiles and grid become bent, broken and stained and require replacement. Some materials make it difficult to access space above or are impossible to match. Often replacing the ceiling also requires replacing light fixtures. Currently this work is done on an “as needed” basis.
Concrete
There is the occasional broken or settled sidewalk or patching of floors after accessing utilities. The majority of concrete work occurs with building programs or anchoring equipment. It also may not be identified as a specific job but necessary to accomplish other work.

39. EMERGENCIES
There is work that is considered an emergency and must be addressed quickly. Some are large and extensive and some much smaller and quicker to deal with. Here are a few of the larger ones we dealt with this past year.
Flooding of lower floor at Barrie due to heavy rains.
Water main break at the Middle School.
Roof leak on High School gym floor which will require re-finishing.
Evaluation/replacement of the pool drains.
Failure of water heaters.

40. Stimulus
Everyone wonders what we are going to do with the stimulus money. Not knowing how much, if anything, we will receive makes it impossible to speculate on what to do. Once that is known, along with the regulatory parameters, I would like to sit with the Board and review various options and proceed from there.

41. Long Range Facility Plan Year 2009-2010
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$1,800
$132,000
$11,400
MASONRY
$7,500
$18,000
HVAC
$3,000
$14,000
$6,000
PLUMBING
ELECTRIC
$5,500
$26,000
$3,800
ASBESTOS
$13,000
ASPHALT
ENERGY
$2,000
$12,000
MISC. BLDG.ELEMENTS
$10,200
$8,000
EMERGENCIES (allow)
$15,000
STIMULUS ?
TOTALS $0
$29,300
$11,500
$28,000
$40,000
$178,500
$44,400
TOTAL PROJECTS COSTS $345,700.00

42. Long Range Facility Plan Year 2010-2011
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$144,650
$12,300
MASONRY
$50,000
HVAC
$4,000
$12,000
PLUMBING
$5,000
ELECTRIC
$6,000
$28,000
ASBESTOS
$16,000
$13,000
ASPHALT
$10,000
ENERGY
$2,500
$3,000
MISC. BLDG.ELEMENTS
$8,000
EMERGENCIES (allow)
$15,000
STIMULUS ?
TOTALS $0
$19,000
$6,500
$44,000
$200,650
$33,000
$27,300
TOTAL PROJECTS COSTS $345,450.00

43. Long Range Facility Plan Year 2011-2012
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$48,240
$48,220
$42,000
$11,800
MASONRY
$20,000
$16,000
$25,000
$2,500
HVAC
$1,500
$6,000
2,500
$10,000
PLUMBING
ELECTRIC
$6,500
ASBESTOS
$12,000
$15,000
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
$18,000
$14,000
EMERGENCIES (allow)
TOTALS $0
$79,740
$26,000
$77,720
$8,000
$57,500
$68,500
$26,800
TOTAL PROJECTS COSTS $344,260.00

44. Long Range Facility Plan Year 2012-2013
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$174,000
$14,790
MASONRY
$10,000
$25,000
HVAC
$6,000
$12,000
PLUMBING
ELECTRIC
$7,000
ASBESTOS
$8,000
$20,000
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (allow)
$15,000
TOTALS $0
$18,000
$190,000
$33,000
$57,000
$29,790
TOTAL PROJECTS COSTS $346,790.00

45. Long Range Facility Plan Year 2013-2014
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$128,700
$68,000
$20,000
$18,400
MASONRY
$50,000
HVAC
$5,000
$10,000
PLUMBING
ELECTRIC
$7,500
ASBESTOS
ASPHALT
$15,000
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (all0w)
TOTALS $0
$148,700
$30,000
$33,400
TOTAL PROJECTS COSTS $337,600.00

46. Long Range Facility Plan Year 2014-2015
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$204,735
$17,400
MASONRY
$10,000
$40,000
HVAC
PLUMBING
ELECTRIC
ASBESTOS
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (all0w)
$20,000
TOTALS $0
$37,400
TOTAL PROJECTS COSTS $292,135.00

47. Long Range Facility Plan Year 2015-2016
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$154,800
$49,120
$17,300
MASONRY
HVAC
PLUMBING
ELECTRIC
ASBESTOS
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (allow)
$20,000
TOTALS $0
$37,300
TOTAL PROJECTS COSTS $241,220.00

48. Long Range Facility Plan Year 2016-2017
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$140,400
$49,120
$16,100
MASONRY
HVAC
PLUMBING
ELECTRIC
ASBESTOS
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (allow)
$20,000
TOTALS $0
$36,100
TOTAL PROJECTS COSTS $225,620.00

49. Long Range Facility Plan Year 2017-2018
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$140,400
$12,000
MASONRY
HVAC
PLUMBING
ELECTRIC
ASBESTOS
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (allow)
$20,000
TOTALS $0
$32,000
TOTAL PROJECTS COSTS $172,400.00

50. Long Range Facility Plan Year 2018-2019
Special
Barrie
Luther
Purdy
Rockwell
M.S.
H.S.
District
ROOF REHABILITATION
$152,100
$13,000
MASONRY
HVAC
PLUMBING
ELECTRIC
ASBESTOS
ASPHALT
ENERGY
MISC. BLDG.ELEMENTS
EMERGENCIES (allow)
$20,000
TOTALS $0
$33,000
TOTAL PROJECTS COSTS $185,100.00

51. THANK YOU!