1. Presented By: Eddie Watson – SOF Guide ( e.watson@colostate-pueblo.edu
Office of Student Activities (OSA)
Student Organization Funding (SOF) Grant & Policies
Presented By:
Eddie Watson – SOF Guide (

2. General Must be submitted through OrgSync.com SOF Committee
Funding Categories
Operating
Day-to-day expenses of the organization
Programming
Events
Fundraising
Travel
Travel expense assistance

3. Operating Funds Day-to-day expenses Never exceed $300
Start-up expenses
Organization banners, office supplies, etc…
May not use funds for:
Food Expenses (officer meetings)
Salaries, stipends, or wages
Computer purchases

4. Programming Funds: Events
On-campus events offered to entire student body.
Max of $3000/fiscal year
First come First Serve
Food Allotment
$150 max <40 people
$900 max >40 people
$10 max per person per event
Organization responsible for 10% of total cost.

5. Programming: Fundraising
All StudOrgs must consult with OSA for any fundraising activities.
Must consult with OSA before soliciting funds
Repayment of start up fees of 0%, 50%, or 100%
Startup costs repaid within 2 (two) weeks
Self-generated funds must kept in that StudOrg’s 900 Account, and must be deposited the day after earned
Funds remain for future years

6. Travel Funds Non-campus events 50% of total cost awarded
Max per year is $2,000
First come, First Serve
$800 max awarded to Advisor per fiscal year
Can cover the cost of:
Registration fee
Lodging
Per Diem (Food)
Travel
Ground
Air
Other Expenses
Gas
Parking
Rent-a-car

7. How Do I Apply? Log-in to OrgSync.com Click on respective organization
SOF Grant Applications can be found on the CSU-Pueblo OrgSync Website.
Log-in to OrgSync.com
Click on respective organization
Click on Forms off to the left side
The form is located under the Community Wide section labeled “SOF Grant Proposal”.
The Itemized budget, proposal, advisor support letter, and quotes must be uploaded 2 (two) weeks prior to event and according to Grant Review timeline within SOF grant packet

8. What You Need Justification for each item requested
Methods of promotion and advertising
Formalized letter from advisor support
Justification for each item requested
Submit SOF proposal through OrgSync two (2) weeks prior
Proposal will be reviewed at next SOF Grant Review
Have representation to present StudOrg at Review
with five to ten minute presentation

9. What Are the Policies? Make sure to attach to proposal
Expenses <$250, one quotes
Expenses >$250 two quotes
All office supplies from OfficeMax
All food purchased from Chartwells
If Lecturer/Guest Speaker attends, attach:
Letter about the speech from them/agent
Completed & Signed W-9 form
Confirmation of availability
Proposed honorarium or sample/unsigned contract

10. What Are the Policies?
May not commit Organization/University to an expense
All business transactions in regard to SOF grant occur
through OSA
Do not sign any contracts
SOF is not obligated to fund event
No money released until all paperwork is finalized
Grants not used for reimburse expenses
All publicity for programs sponsored by SOF must have SOF logo (located on website)

11. SOF Grant Hearing Mondays at 6 pm in ASG Chambers
Every two (2) weeks starting Monday the 13th
Friday before hearing SOF Grant Application must be submitted to OSA via OrgSync
Prepare 5-10 min presentation about proposed event to SOF Committee
Committee deliberates after all reviews
StudOrg must contact OSA by that Wednesday
Grant monies are not transferred into your account. They are processed through central grant account managed by OSA
Submission of proposal does not guarantee award.

12. Helpful Hints Plan events out early on!
Ask the StudOrg Team for help!!
Reasonable and practical requests
If items seems questionable, explain and provide information
Reserve locations
Auxiliary services
Ask for cost
Plan events out early on!