1. University Template Styleguide
Integrated Marketing
June 2017

2. Contents Title pages Titles & bullets Colors & fonts Use the template
Insert a video
Print

3. Title pages
There are several title samples available within the template
Feel free to use any that are provided, or go to the master and either swap out a photo for one you would prefer or add a new title slide in the master template
You can also swap out the SMU logo for your own organization logo
Check out smu.edu/logos

4. Title page: Change an image and a logo
From the ribbon bar, select ‘View’
Then select ‘Slide Master’

5. Title page: Change an image and a logo
From the slide sorter on the left, choose the title slide you wish to change

6. Title page: Change an image and a logo
From the ‘Insert’ ribbon bar, select ‘Pictures’
From the pop-up window, navigate to the photo you wish to use
Select the photo and click on the ‘Insert’ button

7. Title allows room for 2 lines – but 1 is more legible
Sides and bottom are spaced to avoid crowding
Line spacing is set to avoid crowding
Always use the default text boxes
Do not cover the SMU logo
You can hide the logo for more space

8. Apply the template 2 methods
Apply existing template to old file
Copy slides from old file and paste into file that has the new template already applied
When you paste, select to use the destination formatting
There are 2 ways to correctly apply this template to an existing PPT presentation.
One is to open the file you wish to convert to the new template and apply the existing template.
The other method, the one I prefer since it usually doesn’t clutter the master template, is to copy your slides from the old file in slide sorter mode and to paste the slides into a file that has the new template already applied. The trick is, when you paste you select to use the destination formatting.
Either way, you will still need to go into the slide master and see if there are any old template slides that need to be deleted. You still may need to go into the slides individually and apply the new template master slide in order to delete the old master slides.

9. Apply the template Open the presentation
From the Design menu bar, click the Drawer button

10. Applying the template After clicking ‘Browse for Themes…’
Find the file with the theme and click ‘Apply'
After clicking the DRAWER button, more templates show up. If you’ve saved a template to your computer but at the bottom of the window are two buttons. Click on the “Browse for Themes…” button.

11. Apply the template If a background has not changed on a slide
From the ribbon bar, select ‘Layout’ and choose a new layout from the options provided

12. Keep titles & bullets short
Sentence case style is recommended for titles and bullets
Use only 3-5 bullets per slide
Keep your bullets short: 6-15 words per bullet
Text on bullets should never be smaller than 16 points
Watch out for orphans – they make the presentation harder to read
That’s an orphan

13. Colors & fonts A good color for highlighted text is gold
knockout
A good color for highlighted text is gold
Titles and body text are white
Title font is Palatino Linotype
Body text font is Helvetica Light Standard
When placing text on a graphic, use contrasting colors to make the text stand out
knockout
knockout
knockout

14. Colors hint
For projection presentation, it’s recommended to not place red on top of a blue background
The text or graphic may look OK on a computer monitor, but most VGA projectors will give a bleeding effect to the text or graphic
Use another light color to separate the red from the blue
Red
Red

15. Inserting a video Choose ‘Insert’ from the ribbon
Select ‘Video’ and then ‘Video on MyPC’
Find the video on your computer and select and click ‘Insert’
From the ‘Video Tools’ ribbon select ‘Playback’ to adjust how to play the video
From the ‘Start’ dropdown change ‘On Click’ to ‘Automatically’ so the video plays as soon as the slide comes up
Check ‘Play Full Screen’

16. Video
If you need to load the PPT onto another computer, always place a copy of the video with the PPT file
MP4 videos are cross-platform compatible
MOV and AVI videos are not cross-platform compatible
Use1080p video for the best quality

17. Printing
To print, click on ‘File’ from the ribbon and select ‘Print’ from the left menu options
From the ‘Print’ page, you can select: What slides, slides per page, collate, color or grayscale
The graphics in this template are optimized to print on a Grayscale or Black & White format to use less toner

18. Thanks for downloading
This template must not be changed for use at Board of Trustees meetings
Visit MediaArchive for high-quality photos: