1. Cleared for Take Off a traveler’s introduction to the
ADA’s travel program and benefits

2. Benefits for YOU, the traveler
Easy Booking Built for You
Board of Trustees and Staff will contact Pat Murphy. Funded and CODA travelers will use Concur for online travel reservations or will call Fox agents. Your preferences—including loyalty program numbers—will be automatically applied every trip. Make sure you have completed a travel profile!
Your Single Contact, 24/7
Fox agents are available 24/7 to assist with any of your business travel needs.
Information at Your Fingertips
All air, car and hotel details are available in one itinerary to help you stay organized on the road.
Personal Change Agent
Whenever your travel plans change—for whatever reason—Fox will help rearrange your itinerary to meet your new needs.
A Helping Hand
Fox expert agents will advise you on required travel documentation, and monitor your destinations for security and travel interruption threats.
Be Fiscally Responsible
Fox will help save organization resources by ensuring you receive all the air, car & hotel discounts offered specifically to the American Dental Association.

3. Travel Program Overview
The Tools & Support You Need
Your Own Travel Team
domestic & international support
complex international travel
airline ticket changes
in-route travel disruptions
Reduces American Dental Association Costs
Airlines
Hotels
Car Rental – Enterprise/National
Low Fare Guarantee – in the rare instance a lower airfare is available elsewhere Fox will match the price and reserve on your behalf
Fox Rate Audit – all of your air/car/hotel reservations are monitored daily for rate reductions and when applicable automatically rebooked for you with the savings
Unused Tickets – automatic application of unused tickets to avoid your tickets expiring
International Rate Review – to identify the lowest ticket cost available to you

4. Travel Program Overview
Services and Convenience for You
Your Safety: global monitoring of your itineraries in case of emergency
Guidance: pre-trip notification of required international documentation, visas, and passports
Your Comfort: Fox airline preferred benefits – opportunities for upgraded economy seats on American and Delta regardless of frequent flyer status
Efficient: comprehensive single itinerary detailing reservation costs and helpful travel information
Your Choice: preferred seat monitoring every 12 hours until departure to secure better—forward moving seats—as they become available

5. Getting Started 1. Complete Your Travel Profile
Verify legal names
input loyalty program numbers
2. Review ADA’s Travel Policy
policy highlights:
21 day advance purchase on domestic flights
60+ day advance purchase on international flights
Economy class of service is traveled on domestic flights
Hotel reservations in Chicago, IL must be booked through ADA
Southwest Early Bird Check-In fees are reimbursable
3. Make Your Travel Arrangements with Fox
Fox Designated Agent Team: <insert Fox telephone #>
ADA Local Number
(312)
ADA Toll Free Number
(844)

6. Frequently Asked Questions
Why book through Fox?
Fox booking tools & expert agents make it easy and efficient for you to plan your travel according to ADA’s travel policies. And when crisis or travel disruptions occur, Fox will proactively assist if they have all your travel details. Additionally, Fox assists you in making sensible buying decisions and applying cost-reducing supplier discounts to support management of your travel expenses.
Is there a charge to book travel with Fox?
Yes, American Dental Association has approved transaction fees associated with Fox services. These minimal fees associated with the total trip cost allow ADA to provide you with all of the benefits Fox delivers.

7. Travel Program Questions?
Pat Murphy
(312)