1. Data Pipeline Town Hall April 16, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Financial Transparency Vendor Updates
Open Collections in Data Pipeline
Civil Rights Data Collection
READ
11th Grade Alternate Assessment
School Discipline and Attendance
Teacher Student Data Link
Student End of Year
Discipline Interchange
Special Education Discipline
Special Education End-of-Year 4

5. Financial Transparency5

6. Financial Transparency: House Bill 14-1292
Beginning July 1, 2015
Local Education Providers (LEA: School Districts, BOCES,
Charter Schools and the Charter School Institute)
must begin following the financial transparency
requirements set forth in HB : CRS 6

7. What Comes First?
July 1, 2015
In order to demonstrate compliance with financial transparency requirements, the Financial Policies and Procedures Committee (FPP) approved two LEA homepage options:
Begin using the Financial Transparency Icon on your website homepage as a link to the July 1, 2015 Financial Transparency Template or
Ensure the words “Financial Transparency” are clearly visible on your website homepage – as a link to the required July 1, 2015 Financial Transparency Template
Use the required July 1, 2015 Financial Transparency Template:
CRS 7

8. Financial Transparency: Icon8

9. Website Homepage Example with Icon9

10. Website Homepage Example with words “Financial Transparency”10

11. Website Homepage Example with Icon11

12. Required Website Template: July 1, 201512

13. Expenditures Tied to Unique School Sites
Beginning with your FY15-16 financial data, you need to report expenditures at individual schools CDE has assigned a four digit unique school code to every school in your district: CRS (e) (1)
Your FY15-16 data needs to report expenditures tied to unique schools in your district
Individual School Sites are buildings. You might have three schools in one building. That one building is the individual school site.
We will be talking more about this requirement at future Town Halls, and in trainings

14. Expenditures Tied to Unique School Sites
Every LEA is unique, and Colorado is a local control state which allows LEAs to determine the appropriate level of budget management and control. The expenditures you report at your unique school sites are decisions specific to you. 
However, there are general considerations for you to think about as you determine the correct way to report expenditures at individual schools

15. Implementation Guide: Considerations
CDE is currently working on a Financial Transparency Implementation Guide, to be available for download on the CDE website in mid to late April. This Implementation Guide will address/cover high level considerations for LEAs as they determine expenditure reporting for their unique school sites.
We will be discussing this Implementation Guide and other Financial Transparency topics at upcoming Town Halls:
BOCES and Members of BOCES
Charter Schools
Centralized and Decentralized Costs
How your FY15-16 data will be used for a Public Website View

16. Draft Bill: Efficiencies
Currently there is a draft bill which would allow LEAs to submit their expenditures tied to their unique school sites via the Data Pipeline.
Under current law, all LEAs will need to post their financial data with expenditures tied to unique school sites on the LEA website
The draft bill looks to make the process of collecting expenditure data tied to unique school sites more efficient by having districts submit that via Data Pipeline

17. Financial Transparency
Web Resources
The Financial Transparency Icon, the required website templates and other Financial Transparency information is on the CDE website:

18. School Finance Contacts
Adam Williams: :
Yolanda Lucero: :
Kirk Weber: :

19. 10/23/2017
Vendor Update
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

20. PowerSchool Colorado State Reporting Update
Released April 10th
School Discipline and Attendance
Discipline by Action
GFSA
SPED Discipline Interchange
Discipline Incident
Discipline Action

21. PowerSchool Colorado State Reporting Update
Planned Releases
April 24
School Discipline and Attendance
Discipline by Demographic
TSDL
Course Instructor File
New setup features for TSDL Course Enrollment
May 8
Attendance File
Course Enrollment File

22. Colorado PowerSchool Users Demo
Monday, May 4 at 2PM MT
Demo and training covering updates and new features of the following reports:
School Discipline and Attendance - 4 reports
SPED Discipline Interchange – 2 reports
Teacher Student Data Link – 2 reports
For more information go to PowerSource
Powersource.pearsonschoolsystems.com
You must have a PowerSource login. To receive a login, please contact your PS Admininstrator.

23. Open Collections 23

24. Open Data Pipeline Collections
Year Round
Directory
4 day school week application open
School Code Changes
RITS
EDIS
Periodic
None
Interchanges
All Interchanges are open 24

25. Open Data Pipeline Collections
Snapshots
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS
READ (Opened April 1st)
SPED IEP 25

26. Civil Rights Data Collection (CRDC)26

27. Are you ready for the 2013-14 Civil Rights Data Collection (CRDC)?27

28. Important information about CRDC Launch Date
CRDC will open today, Thursday April 16th
Withholding certification (approval) functionality
Receive account information by 6 pm
By April 30th formal hard copy letter with due date to superintendent ( to PCP and ACP)

29. Colorado CRDC Schedule
Colorado Civil Rights Data Collection Schedule
April 16-17
Districts that want to "Opt-Out" of CDE data provision should go into the system and make their selection to "Opt-Out".
April
CDE will load data and conduct data checks. Message will be sent when CDE complete.
April 22
Districts begin entering data and making corrections to CDE provided data as necessary.
July
CRDC is expected to close. 29

30. Opting Out of State Data Provision
Districts wanting to opt out of CDE provided data
Log into system using and password
Click on the ‘Admin’ link at top right
Select ‘LEA Staff’
Look for the SEA staff
June Rhodes-Maginnis
Jan Petro
Margaret Lake
Hit ‘Remove User’ for each
Thursday, April 16th or Friday, April 17th

31. Opting Out of Certain Modules or Schools for State Data Provision
Districts wanting to opt out of certain CDE provided data
Some districts have indicated they want to opt out of certain modules (also have option for schools)
Steps are a tad more complex
Must complete on April 16-17, if so choose
Otherwise, LEAs may overwrite CDE data
For TSDL, LEAs would choose modules
COUR
APIB
EXAM
This will wipe out all module data, not just TSDL.

32. CRDC and Integrated Math Reminder
CDE did not include Integrated Math in our CRDC course mappings
If your district utilizes these course codes, then please add integrated math students to the appropriate provided total.
02061
52061
These counts may be added to Algebra I, Geometry, Algebra II or other appropriate math category.
Concern would be a deflated number of students in math courses.

33. CRDC Partner Support Center: (844) 338-2732
CRDC Assistance
CRDC Partner Support Center:
(844) 33

34. CRDC Resources Office of Civil Rights (OCR)
Colorado Department of Education 34

35. Thank you! 2013-14 CRDC has arrived.
Two hints:
Wait until Wednesday, April 22nd to input data. Otherwise data may be overwritten by CDE!
Remember, counts are based on Student October. If attempt to line up special education with December Count, may generate errors!
It is here!  Good luck!!! 35

36. READ Collection Support Documents
10/23/2017
READ Collection Support Documents
Business Rules Updated Data Elements posted 4/15/2015 FAQ Document
Working on timeline 36

37. 2014-2015 Documents & Resources37

38. 10/23/2017
11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

39. 11th Grade Alternate
Test Window Open
TEST WINDOW APRIL Test Administrators will need flexibility to schedule time to administer all of the performance tasks by April 24th.
Training
Test Administrator/DAC Narrated Powerpoint Training Posted (under 11th Grade Alternate Test Examiners)
April 21st 8:00 for LEAPPROVERS
Registration link: 
Upcoming
*Create Final Snapshot and Roster PRIOR TO SCORE ENTRY!
Score entry April 28-May 7
LEAAPPROVER Webinar – April 21 8:00 AM
May 8th LEAAPPROVER submits to CDE by 5:00 PM ALL DISTRICTS SUBMIT SNAPSHOT 39

40. 11th Grade Alternate Assessment for the Colorado ACT Contacts
10/23/2017
11th Grade Alternate Assessment for the Colorado ACT Contacts
Linda Lamirande
Exceptional Student Services Unit Accommodations & Assessment Specialist
Tesia Swanstrom, Program Assistant
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

41. School Discipline and Attendance (SDA)
10/23/2017
School Discipline and Attendance (SDA)
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

42. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 42

43. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 43

44. SDA Webinar Training Schedule
Tuesday, April 28th, 10 – 11 am
Tuesday, May 5th, 2 – 3 pm
Monday, May 11th, 1 – 2 pm
Thursday, May 21st, 3 – 4 pm
Wednesday, June 3rd, 3 – 4 pm
All trainings will cover the same material
Phone number: 44

45. Additional Information
10/23/2017
Additional Information
File Layouts, business rules and templates available at:
Opens Monday, May 11th and will close Friday, June 26th
Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.
For assistance please contact Annette Severson at 45

46. Teacher Student Data Link (TSDL)
10/23/2017
Teacher Student Data Link (TSDL)
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

47. TSDL Dates Goals: Snapshot Schedule:
Friday, May 1st – both TSDL files uploaded and error free
Friday, May 29th – TSDL Snapshot created/error free
Snapshot Schedule:
April 16th – Snapshot opens
August 28th - Approvals must be completed 47

48. TSDL Snapshot
Once TSDL Interchange files are both error free, the snapshot can be created
No business rules with snapshot
Additional Reports are generated for review for accurate data
Access will need to be granted by the LAM to create a snapshot:
TLS_LEAAPPROVER – View, create and submit/finalize snapshot
TLS_LEAUSER – View and create snapshot data
TLS_LEAVIEWER – View data only (not create) 48

49. Resources
TSDL Interchange Documentation found at:
Deadlines, File layouts and definitions, Business Rules, Trainings
Additional Resources – Frequently Asked Questions
TSDL Snapshot Documentation found at:
Deadlines, File layouts and definitions, Training
Contact:
Annette Severson –
Chris Vance – 49

50. Student End of Year 50

51. Student End of Year Snapshot is open Next Goal:
SE083 – Unable to resolve until Seniors graduate or have been retained
GED List – Includes sasid and date information received
List has been updated
Load all three files in student interchange
Include the advanced course completion file
Only students taking post secondary or AP courses
Next Goal:
June 5th create an End of Year snapshot.
Note: This does not have to be an error free snapshot. 51

52. Trainings Training materials Questions?
PowerPoint and Recorded webinar
Checklist for student end of year collection
Step by step process documentation
Questions?
Kevin Smith 52

53. Discipline Interchange53

54. School Discipline and Attendance (SDA)
Discipline Interchange/
Discipline Snapshot
School Discipline and Attendance (SDA)
Interchange
Student Level Data
ONLY Students with disabilities are included
Districts submit data in pipeline under Discipline interchange
Two files
Periodic Collection
School Level Data
count of incidents
count of students
ALL Students disciplined counted and reported
Districts submit data and finalize data within Pipeline
Four files 54

55. Discipline Interchange Load under File Upload in Data Pipeline55

56. Discipline Interchange District’s responsibility
Districts please start loading data for students with disabilities
Discipline Action
Discipline Incident
ONLY Students with disabilities are included
Documentation 56

57. Special Education Discipline
10/23/2017
Special Education Discipline
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

58. Districts without discipline events on children with disabilities
Please contact me in writing if your district does not have any discipline events for the current reporting period for children with disabilities.
In the subject line please include the following:
The four digit District number
The five district associated Administrative Unit number
List of districts who don’t have discipline events for students with disabilities in their district to-date: AU
District
District Name
64043
0960
Elbert 300, Agate
1460
Kit Carson R-23, Hi-Plains
1780
Lincoln C113, Genoa-Hugo
1810
Lincoln Re 23, Karval
3070
Washington R-104, Woodlin
3220
Idalia RJ-3, Idalia
3230
Liberty J-4, Liberty
64163
1620
Las Animas 6, Aguilar Reorganizad
64193
0270
Baca RE-6, Campo
1760
Las Animas 88, Kim Reorganized 58

59. Upcoming Training
Discipline Interchange and Special Education Discipline Data Collection Snapshot Process (content repeated)
Monday, April 27th, pm
Wednesday, April 29th, am 59

60. Weekly Updates Fields that MUST be zero-filled
Administrative Unit (Incident and Action)
Fields that can be zero-filled or populated with a valid code
Behaviors (Incident)
Weapons (Incident)
Reported to Law Enforcement (Incident)
Serious Bodily Injury (Incident)
Habitually Disruptive Student (Action)
Referred to Alternative School or Program (Action)
Fields that cannot be zero-filled
School Code UNLESS Program Code field has a valid program code (Incident and Action). Both fields cannot be zero-filled or have a valid code.
Incident Identifier (Incident and Action)
Date of Incident (Incident)
Action Length (Action)
Action Identifier (Action)
Special Education Action Flag (Action) 60

61. Weekly Updates
Either a “Discipline” (Suspensions/Expulsions) is reported OR a Special Education Removal Type (Unilateral Removal by School Personnel or Hearing Officer) is. Both fields cannot be blank and both fields cannot have a valid value in the field for one record
A Reason for a Unilateral Removal must be provided when the student was Unilaterally Removed by School Personnel. This is the only discipline event where Reason is reported
Received Services is ONLY reported for Discipline “Expulsions”. You may zero-fill the field for other discipline events to be considered NA
Date of Action CANNOT precede Entry to Special Education or come after Exit Special Education
Incident School and Dates will be checked against enrollment data.
Incident Record Expectation clarified in the File Layout to reflect as conveyed in communications - Incident Identifier cannot be duplicated.
Single Incidents of ½ day are now included in the Special Education Discipline Data Collection and will roll up to 1 day per OSEP guidelines. 61

62. Weekly Updates
Modify DI05 & DA05 to eliminate reference to program exceptions (testing in QA (BUGs 4670 & 4671). If both School and Program fields are zero-filled error won’t trigger until snapshot is created.
DI011 – allow incidences that occurred in the previous collection period to be reported where the action either straddles both years or the action occurs in the current reporting period (BUG 4663 – currently being tested in QA)
New Reports
Action without Incident (testing in QA)
Incident without Action (testing in QA)
Incident School Association Comparison Report (development)
Report for AUs to see district status (will be available when snapshot becomes available)
Snapshot error report for districts (will be available when snapshot becomes available) 62

63. IdM and Contact Information
Be sure every district has a DIS respondent assigned
Even if there are no discipline incidents for students with disabilities at your district.
If your district falls in this category please let us know. We are in the process of handling this in the system but for now we’re just keeping a record.
Be sure every AU has a SPI respondent assigned
Snapshot to be available a week earlier on April 27th
We encourage districts to begin submitting now
For assistance please contact Kristi Gleason at
Or Lindsey Heitman for technical assistance at 63

64. Special Education End of Year64

65. Annual Sped EOY Training
Special Education End-of-Year Collection Information
2 options (identical webinars)
Tues May :00 – 12:30
Wed May :00 – 4:30
Call-in number:
*Not necessary to call in
Special Education EOY Quick Reference Guide posted:
Snapshots/Special Education EOY-Trainings 65

66. Next Town Hall: Thursday, April 23, 2015 9 a.m.-10 a.m.
Thanks for your participation! Have a great weekend.
In the spring I have counted one hundred and thirty-six different kinds of weather inside of four and twenty hours. -Mark Twain
Next Town Hall:
Thursday, April 23, 2015
9 a.m.-10 a.m. 66