1. TFI = “Teams Find Information” to Action Plan!
PBIS Minnesota Summer Institute
Roseville, MN
June 21, 2016
Survey the audience for PBIS experience?
Survey the audience for team level – school/program, charter/district/coop, region?
Megan Gruis – Metro Regional Implementation Project
Garrett Petrie – Minnesota Department of Education
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2. Takeaways
TFI provides school teams with quick and relevant information to action plan PBIS implementation.
The more school teams use the TFI, the more districts, regions and our state can support schools!
We love to share MN-made tools that aggregate TFI data to help districts and regions make decisions that support schools
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3. Contact Us
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4. Follow Us Too!
twitter.com/pbisMN
facebook.com/pbisMN
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5. Learning Objectives
Understand the background of the Tiered Fidelity Inventory (TFI)
Learn how to administer the TFI and use the reporting features
Get tips & tricks for preparing and taking TFI
See how to use TFI tools for decision-making
Q&A and exploratory time to log-in and look at TFI items
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6. Highlighting PBIS Implementation at:
Saint Paul Public Schools
District 625
Saint Paul, MN
spps.org
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7. School-wide PBIS Tiered Fidelity Inventory
Version 2.1
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8. Understand the background of the Tiered Fidelity Inventory (TFI)
Objective 1:
Understand the background of the Tiered Fidelity Inventory (TFI)
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9. Purpose of School-wide PBIS Tiered Fidelity Inventory
The purpose of the School-wide PBIS Tiered Fidelity Inventory is to provide an efficient and valid index of the extent to which PBIS core features are in place within a school.
Tier I (Universal PBIS)
Whole School Universal Prevention
Tier II (Targeted PBIS)
Secondary, Small Group Prevention
Tier III (Intensive PBIS)
Tertiary, Individual Support Prevention
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10. Fit with Existing Assessment Instruments
The School-wide PBIS Tiered Fidelity Inventory (TFI) is intended to fulfill the same functions as the:
Team Implementation Checklist (TIC)
Benchmarks of Quality (BoQ)
Benchmarks of Advanced Tiers (BAT)
PBIS Self-Assessment Inventory (SAS)
Phases of Implementation (POI)
The TFI addresses all three tiers, and focuses on those elements of PBIS that are most “core” to achieving student outcomes.
There is no problem continuing to use prior measures. The TFI is intended to be more efficient, but other measures may be more comprehensive, and will remain available.
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11. Tiered Fidelity Inventory Crosswalk
Interested in where the TFI questions came from?
TFI pulls questions from the other PBIS Assessment Tools
Many questions are a combination of questions from the other assessment tools
Some questions introduce new language and new “look fors”
PBIS Assessment Crosswalk for the TFI
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12. SWPBIS TFI is a Team Self-Assessment
Primary purpose of the instrument is to help school teams improve
Primary audience for instrument results is the team, faculty, families and administrators of the school.
Effective use of the instrument requires multiple administrations (progress monitoring)
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13. Uses of the SWPBIS TFI Formative Assessment
Determine current PBIS practices in place and needed prior to launching implementation
Progress monitoring
Self-assess PBIS practices by tier to guide implementation efforts, and assess progress by tier
Build action plan to focus implementation efforts
Annual Self-Assessment
Self-assess annually to facilitate sustained implementation of PBIS
State Recognition
Determine schools warranting recognition for their fidelity of PBIS implementation.
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14. Learn how to administer the TFI and use the reporting features
Objective 2:
Learn how to administer the TFI and use the reporting features
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15. TFI Manual via PBISApps
Or just Google . . .
“TFI PBISApps MANUAL”
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16. Administration Protocol
School-wide PBIS Tiered Fidelity Inventory is completed by a school team with a PBIS coach/facilitator.
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17. Before TFI Assessment:
Define schedule
Define personnel
Review existing fidelity and outcome data
Obtain relevant permanent products
Conduct a building walkthrough to identify data related to the school-wide acknowledgement system
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18. During TFI Assessment:
For each item, review purpose, data sources, and standard.
All team members vote whether the item is:
Not implemented – 0
Partially implemented – 1
Fully implemented – 2
The majority vote is recorded following an opportunity for discussion
Data are recorded on PBISAssessment.org
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19. After TFI Assessment:
At least one item is identified for active action planning to improve or sustain implementation.
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20. Typical Sequence of Administration
Schedule date and define expectations—time, people, materials
Determine at this point which tiers will be reviewed
Administration of Inventory
Coach walkthrough- page of manual
Recommended to have an external coach complete
If team is completing more than once per year, internal coach is acceptable
30-60 min per tier reviewed
Action Plan Development
May be done at same time or at a later meeting
20 min per tier reviewed
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21. Possible Pre-Administration Documentation
Tier I
School team organizational chart (if available)
School/ District policies on social behavior/support
Team meeting minutes (last 3 meetings)
Student handbook
Professional development plan for past year
Prior PBIS fidelity measures (last two years)
Student behavioral data summary for past month
Major ODR/Day/Month compared to the national median
Universal screening measures and process
Any prior evaluation reports focused on social behavior
Any reports to school administration or board focused on social behavior
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22. Walkthrough Tool The interview and observation portion of the SET
Interview at least 5 staff members and ask them:
What are the (school rules)?
Have you taught them to students this year?
Have you given out any _____ since ______?
Interview at least 10 students:
What are the school rules?
Have you received any _____ since ______?
Can be completed two ways:
1. By an External Reviewer for evaluation purposes.
2. By a member of the school team for progress monitoring purposes.
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23. Walkthrough Tool
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24. Nuts & Bolts The TFI is located on PBISApps.org
Username and log-in required
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25. PowerPoint to guide your team through TFI
Feature
Data Sources
Scoring Criteria
0 = Not implemented
1 = Partially implemented
2 = Fully implemented
Feature Name: Detailed description of the feature.
Possible data sources
0 = descriptors of the feature not being implemented
1 = descriptors of the feature being partially implemented
2 = descriptors of the feature being fully implemented
Main Idea: the essence of the feature.
There is a ppt. to guide administration of the TFI.
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26. Quick Check: Feature Name
Scoring
0 = descriptors of the feature not being implemented
1 = descriptors of the feature being partially implemented
2 = descriptors of the feature being fully implemented
Self-Assessment
Question
Documentation
Process
Product
Data
These are sample slides from the TFI ppt. to guide administration of the tool
Reflective question to focus the conversation?
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27. Slide Deck for Administration
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28. Reviewing Scoring & Action Planning
This is a sample question as it appears in pbisapps.
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29. TIPS & Tricks for preparing and taking the TFI
Objective 3:
TIPS & Tricks for preparing and taking the TFI
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30. Top 10 Administration Notes
Before Administration
10. Discuss the “Pre-Administration Items for Review” with the coach/admin on the PBIS team and find a time for the walk-through (if administering).
9. Forward all pertinent resources (action planning guides, Tier II, Tier III worksheets, etc.) to the team for review prior to administration of TFI.
8. Reserve a location with an LCD/smartboard or the like to load the “TFI with Teams” slides that display the questions for teams.
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31. Top 10 Administration Notes
During Administration
7. Open survey in PBIS Applications, and have the survey loaded on a second computer. Have the PBIS Coach or other designee entering scores while going through TFI.
6. Make sure to have ample space that is set-up for teams to be able to discuss and interact.
5. Take into consideration team dynamics and keeping the team focused on the task at hand with discussion TFI items.
4. Keep focused on seeing all team members participating. Consider using hand signals to note feedback from all.
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32. Top 10 Administration Notes
After Administration
3. Log-in to pbisapps.org to access the TFI results and put them on the LCD/smartboard. Have the PBIS coach or designee pull up the action planning forms on Google drive or hardcopy.
2. Quickly go through the overall results, concentrating more on item analysis and action planning on the items that were scored a 0 or 1. Leave the team with some hands on action planning that is written down with a timeline.
1. Follow-up with team to check-in on action planning and continued use of the TFI.
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33. St. Paul Public Schools Implement
SPPS started dipping their toes in TFI implementation this spring.
Met with all PBIS team leads this spring and trained them on the TFI.
Encouraged all schools to try out Tier 1 of the TFI in place of the TIC.
Several schools found benefit and did Tier 1, Tier 2, and Tier 3.
Did not tackle an inter-district coach exchange or using the walkthrough tool.
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34. St. Paul Public Schools Implement
Feedback from participating schools:
Liked the inherent scoring rubric provided with the TFI.
Concrete placement at a based on the questions and examples needed.
Shows the ideals that teams can strive for.
Liked that it was a bit shorter than the TIC.
Questions that SPPS teams found so favorable on the TIC were not on the TFI.
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35. St. Paul Public Schools Implement
Feedback from the District Level:
Note to use the scaled scoring if you are only completing 1 or 2 Tiers.
Use the Total Score Report if you completed all 3 Tiers.
Having the option to take all 3 Tiers at once or just 1 or 2 is a great feature of the tool.
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36. See how to use TFI tools for decision-making
Objective 4:
See how to use TFI tools for decision-making
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37. Summary Data and Reports
Total Score
Subscale
Sub-subscale
Individual Items
Note: 70% is benchmark for Tier 1 to indicate “implementation at criterion” Criterion for Tiers 2 & 3 have not yet been determined.
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38. Total Report
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39. Scale Report
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40. Subscale Report pbisMN.org
This is a an sample report. The sub subscale report
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41. Items Report Tier I Tier II Tier III Teams Implementation Evaluation
Interventions
Tier III
Resources
Assessment
Support plan
Monitoring and adaptation
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42. Data-Based Decision Making
Action Planning •Choose 1-3 items to take action on •Develop a plan to share with staff to increase their knowledge and willingness to participate •Your External Facilitator will help guide your action planning
Never take a pbis assessment without using it for continuous improvement of implementation
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43. What districts, Regions and States can do with TFI
Here’s a collective bonus . . .
What districts, Regions and States can do with TFI
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44. Aggregating TFI Items Across Schools!
PBISApps.org
Username and log-in required
Assessment
Schools, districts, regions, and states implementing SWPBIS develop an evaluation plan to:
Address assessment questions.
Select assessment measures and a schedule for completing them, which meet the needs of local decision makers.
Use assessment data for decision making at the school, district, region, and state levels.
Typically, schools and districts start with implementation and assessment of Universal (Tier I) systems. When Targeted (Tier II) and Intensive (Tier III) systems are added, assessments of these tiers are integrated into the evaluation.
PBIS Assessment provides school, district, region, and state teams with the data to determine: To what extent was SWPBIS implemented with fidelity across all three tiers?
For further information on Evaluation, see the Evaluation Blueprint for School-Wide Positive Behavior Support.
pbisMN.org

45. Open Reports in Separate Window
SWPBIS TFI 2.1
Download
From: Current School-year
Assessment
Schools, districts, regions, and states implementing SWPBIS develop an evaluation plan to:
Address assessment questions.
Select assessment measures and a schedule for completing them, which meet the needs of local decision makers.
Use assessment data for decision making at the school, district, region, and state levels.
Typically, schools and districts start with implementation and assessment of Universal (Tier I) systems. When Targeted (Tier II) and Intensive (Tier III) systems are added, assessments of these tiers are integrated into the evaluation.
PBIS Assessment provides school, district, region, and state teams with the data to determine: To what extent was SWPBIS implemented with fidelity across all three tiers?
For further information on Evaluation, see the Evaluation Blueprint for School-Wide Positive Behavior Support.
pbisMN.org

46. “Generate” the “Download”
Organization
School
Generate
Will download a raw data Excel file
Assessment
Schools, districts, regions, and states implementing SWPBIS develop an evaluation plan to:
Address assessment questions.
Select assessment measures and a schedule for completing them, which meet the needs of local decision makers.
Use assessment data for decision making at the school, district, region, and state levels.
Typically, schools and districts start with implementation and assessment of Universal (Tier I) systems. When Targeted (Tier II) and Intensive (Tier III) systems are added, assessments of these tiers are integrated into the evaluation.
PBIS Assessment provides school, district, region, and state teams with the data to determine: To what extent was SWPBIS implemented with fidelity across all three tiers?
For further information on Evaluation, see the Evaluation Blueprint for School-Wide Positive Behavior Support.
pbisMN.org

47. Raw Data Sheets Inserted Into Template . . .
Lead to:
Collective indicators of need
District-wide
Region-wide
Statewide
Inform the “Tier 1” professional development of Tier 1 positive behavior supports!
i.e., “What do most of our schools need from us?”
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48. Aggregated & Averaged Charts
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49. Aggregated & Averaged Charts
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50. Aggregated & Averaged Charts
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51. Items Report – Aggregated!
School-Wide PBIS (SWPBIS) Tiered Fidelity Inventory
All Schools
Metro Region
School Year: 
Date Completed: 8/ /2016
Tier I: Universal SWPBIS Features
Teams
Fall 15
Spring 16
1. Team Composition: Tier I team includes a Tier I systems coordinator, a school administrator, a family member, and individuals able to provide (a) applied behavioral expertise, (b) coaching expertise, (c) knowledge of student academic and behavior patterns, (d) knowledge about the operations of the school across grade levels and programs, and for high schools, (e) student representation.
1.15
1.34
2. Team Operating Procedures: Tier I team meets at least monthly and has (a) regular meeting format/agenda, (b) minutes, (c) defined meeting roles, and (d) a current action plan.
1.03
1.65
Feature Total:
2.18
2.98
out of 4
Implementation
3. Behavioral Expectations: School has five or fewer positively stated behavioral expectations and examples by setting/location for student and staff behaviors (i.e., school teaching matrix) defined and in place.
1.38
1.91
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52. TFI Resources bit.ly/TFIResources Pre-Administration & Preparation
Supports for Tier II/Tier III and Action Planning
TFI Manual
Pre-Administration Documentation
TFI Crosswalk with PBIS Assessment Tools
Administering the TFI with Teams Slide Presentation
Targeted Interventions Reference Guide Map
Tier III Support Plan Worksheet
Action Planning Guide
There are additional resources available to help with preparing for the TFI and action planning following the TFI
bit.ly/TFIResources
pbisMN.org

53. Takeaways (then “Make-aways”)
TFI provides school teams with quick and relevant information to action plan PBIS implementation.
The more school teams use the TFI, the more districts, regions and our state can support schools!
We love to share MN-made tools that aggregate TFI data to help districts and regions make decisions that support schools
pbisMN.org

54. Q&A and exploratory time to log-in and look at TFI items
Objective 5:
Q&A and exploratory time to log-in and look at TFI items
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55. Shameless plug . . .
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56. Applying for Cohort Training
Cohort application guides you through Exploration activities to form a team and get data system in place.
Teams get the pre-requisites in place to be ready for PBIS Installation, including commitment to data collection and analysis.
This school application requires school-wide team that is representative of that school. This applying school team represents the unit that all teams above need to support so that student outcomes will be positive. This application is reviewed by a state team member as well as a regional team member to determine fit for the school. In addition, there is a requirement in the application to name the members of a district team if more than one school is or will be implementing PBIS Data requirement is spelled out as well as commitment and buy-in.
Exploration/formation of District team
The lets teams know what will be required of them as well as what the training will provide.
pbisMN.org 56
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57. MN SW-PBIS Regional Implementation Projects
Team-based training
9 training days over two years
Distributed, team-based implementation of PBIS
Intended to build capacity, skills, competency and beliefs to sustain implementation beyond initial training in a school
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58. North Regional Contacts
North Regional Implementation Project
Erin Engness NRIP Coordinator
Karie Belling NRIP Conference Planner
cell
PBIS Management - Regional Contacts
Eric Kloos
Mary Hunt
Ellen Nacik
PBIS Evaluation Contact
Wilder Research
Find other MN PBIS contacts on our website:
pbisMN.org

59. Metro Regional Contacts
Metro Regional Implementation Project
Ingrid Aasan Regional Implementation Project Coordinator 
Deborah Saxhaug Regional Implementation Project Coordinator
Emily Robb Coach Coordinator
Megan Gruis Data & Evaluation Coordinator
PBIS Management - Regional Contacts
Eric Kloos
Maci Spica Garrett Petrie
PBIS Evaluation Contact
Wilder Research
Find other MN PBIS contacts on our website:
pbisMN.org

60. South Regional Contacts
South Regional Implementation Project
Teresa Hunt SRIP Coordinator
PBIS Management - Regional Contacts
Eric Kloos
Aaron Barnes
PBIS Evaluation Contact
Wilder Research
Find other MN PBIS contacts on our website:
pbisMN.org

61. Contact Us
Megan Gruis Kristi Kohn Erin Metz Garrett Petrie
pbisMN.org