1. TEDS Texas Education Data Standards

2. What is TEDS?
TEDS is the new set of documented standards that is used for TSDS PEIMS, Dashboard, Unique ID, and Core Collection Submissions. It replaces the Legacy Data Standards.

3. What is TEDS?
The TEDS consists of two versions for each school year. The whole version covers all data things TSDS. (PEIMS, Dashboards, ECDS, Other Collections) The Section 8.X documents cover only the PEIMS reporting aspects of the TSDS systems.

4. What is TEDS? The standards include: Data Reporting Requirements
Data Element Descriptions
Responsibilities of LEA, ESC, and TEA
Data Collection Requirement Descriptions

5. TEDS Documentation http://www. texasstudentdatasystem

7. Introduction to TEDS
The Introduction Section includes the Table of Contents, the Forward, the Preface, and the Acknowledgements for the Texas Education Data Standards (TEDS).

8. Data Submission Specifications and Responsibilities
TEDS Section 8.1
Data Submission Specifications and Responsibilities

9. Data Submission Specifications and Responsibilities
Provided in this section:
Brief descriptions of TEDS, PEIMS, and TSDS
The descriptions of the interchange schemas used to load data to the EDW (Education Data Warehouse)
The As-of-Dates and Submission Due Dates
Responsibilities of the LEA (Local Education Agency), ESC (Education Service Center), and TEA (Texas Education Agency).

10. Data Submission Specifications and Responsibilities
The table of contents for all sections are interactive.

11. TSDS PEIMS Interchanges
There are 13 different interchange files that are used for the TSDS PEIMS system.
The files are created in XML format.
The files have a specific naming convention.
Not all files are used for each submission.
The files must be loaded in a specific order.

12. Interchange Loading Order

13. XML Naming Convention Position 1-6 7 8-10 11 12-20 21 22-33 34 35
Description
District Code _
Campus ID
Collection Code
Timestamp
Inter-change
Examples:
220950_000_2016FALL1_ _InterchangeEducationOrganizationExtension.xml
220950_000_2016MDYR1_ _InterchangeFinanceExtension.xml

14. Collection Codes Code Code Description FALL1
PEIMS Fall First Submission
FALL2
PEIMS Fall Resubmission
FALL3
PEIMS Fall Working Collection
MDYR1
PEIMS Mid-Year First Submission
MDYR2
PEIMS Mid-Year Resubmission
MDYR3
PEIMS Mid-Year Working Collection
SUMR1
PEIMS Summer First Collection
SUMR2
PEIMS Summer Resubmission
SUMR3
PEIMS Summer Working Collection
EXYR1
PEIMS Extended Year First Submission
EXYR2
PEIMS Extended Year Resubmission
EXYR3
PEIMS Extended Year Working Collection
TSDS
TSDS studentGPS Dashboards and Core Collections

15. Data Submission Requirements
TEDS Section 8.2
Data Submission Requirements

16. Section 8.2 – Data Submission Requirements
Provided in this section:
Chart of Data File Layouts
Chart of Complex Types and the associated collection(s)
Descriptions of each complex type and extension schemas
Business rules, reporting requirements, and data samples

17. Section 8.2 – Data Submission Requirements

18. Section 8.2 – Data Submission Requirements Introduction

19. Section 8.2 - Data Reporting Categories
All TSDS data can be categorized under one of 7 data groups.
Group 1 – Organization Data
Group 2 – Finance Data
Group 3 – Staff Data
Group 4 – Student Data
Group 5 – Course Section Data
Group 6 – Assessment Data (Not used for PEIMS)
Group 7 – Cohort Data (Not used for PEIMS)

20. Section 8.2 – Data Reporting Categories
It is important to commit the group numbers to memory because these numbers will reoccur throughout TEDS in many of the data requirements identification numbers such as complex numbers and validation rules numbers.
Within sections 2 – Data Submission Requirements and 3 – Data Elements, information is grouped together by using the data groups (1-7) listed above.

21. Section 8.2 – Data Reporting Categories
TSDS Complex = LocalEducationAgencyExtension;
1= Organization data
010 = Local Education Agency Extension

22. Section 8.2 – Data Reporting Categories
Budget - BudgetExtension
Actual - ActualExtension
Shared Services Arrangement Actual – SharedServiceArrangementExtension
Recognize the red numbers from the PEIMS Legacy system?

23. Section 8.2 – Data Reporting Categories
Staff Basic Information - StaffExtension
Employment Payroll Summary - StaffEducationOrgEmploymentAssociationExtension
Contracted Instructional Staff - ContractedInstructionalStaffFTEExtension
Payroll - PayrollExtension
Responsibility - StaffResponsibilitiesExtension
Teacher Class Assignment - StaffEducationOrgAssignmentAssociationExtension
Staff Association - StaffProgramAssociation
Notice the new 310 number that does not directly correlate back to the PEIMS Legacy system data records.

24. Section 8.2 – Data Reporting Categories
Complex = Student Leaver Complex;
4 = Student Group and
203 = Student Leaver Complex

25. Section 8.2 – Data Reporting Categories
Complex = Course Section – SectionExtension
5 = Course Section and
300 = Course Section Extension Complex

26. Section 8.2.1 Education Organization Category
This category provides information about the state education agency, education service centers, local education agencies, and campuses. This data category supports the definition of the education offerings provided by campuses, specifically the courses taught, the sections in each course offered and the class period and location of those sections, and the alternative/supplemental programs offered. A Complex Type Chart is included that provides the element information, XML name, simple name, submissions, field length and type, and associated code tables for each element in the Education Organization Category. The business rules for this category are also included in this section as well as data samples, and any special reporting requirements.

29. Sample of Education Organization in XML File

30. Section 8.2.2 Finance Category

33. Sample of Finance in XML File

34. Section 8.2.3 Staff Category
This category provides personnel, demographic, assignment, teaching, and information for district staff. Charts of staff related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

37. Sample of Staff in XML File

38. Section 8.2.4 Student Category
This category provides student demographic information, student attendance, enrollment and leaver information, special programs, course history and discipline. Charts of student related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

41. Sample of Student in XML File

42. Section 8.2.5 Campus Course Section Category
This category represents the student-teacher classroom link. It contains information about the section such as the course, section number, class period, and population served. It also includes the class Id number which links the teacher, student, and section to each other. Charts of course section related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements.

45. Sample of Course Section in XML File

46. Section 2.6 Assessment Category (not used in PEIMS)
This category represents the student assessments, specifically the definitions of the assessments, the learning objectives, learning standards, and assessment items. Charts of assessment related complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section. The assessments are only used for the dashboards. Currently, if the district approves, TEA will load STAAR and EOC assessments for the district. TEA is working on future uploads for TELPAS, SAT and ACT. Districts can upload local assessments, but the files must meet the requirements and formatting outlined in this section.

47. Section 2.7 Cohort Category (not used in PEIMS)
This category represents student cohorts and is used to report associations between students and teachers. Charts of cohort complex types are included in this section which provides element information, XML Name, simple name, submissions, field length and type, and code tables for element. The business rules for this category are also included in this section, as well as data samples and any special reporting requirements. The cohorts are used for the ECDS KG and ECDS PK submissions as well as for the dashboards.

48. Description of Data Elements
TEDS Section 8.3
Description of Data Elements

49. Section 8.3 – Description of Data Elements
Provided in this section:
Description of data elements
Description of data elements by category
Description of data elements by sub-category
Description of data elements by complex type
Definitions of each data element
Description of information found in definitions

50. Section 8.3.1 Education Organization Category Description of Data Elements
This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements.
Submission charts of data elements by sub- category are included. These charts include:
Element ID
Element name
XML name
Submissions
Potential Future Use

54. Section 8.3.2 Finance Category Description of Data Elements
This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements.
Submission charts of data elements by sub- category are included. These charts include:
Element ID
Element name
XML name
Submissions
Potential Future Use

58. Section 8.3.3 Staff Category Description of Data Elements
This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements.
Submission charts of data elements by sub- category are included. These charts include:
Element ID
Element name
XML name
Submissions
Potential Future Use

62. Section 8.3.4 Student Category Description of Data Elements
This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements.
Submission charts of data elements by sub- category are included. These charts include:
Element ID
Element name
XML name
Submissions
Potential Future Use

66. Section 8.3.5 Campus Course Section Category Description of Data Elements
This section includes a table of contents which lists the sub-categories by code and complex types with page numbers, Submission Charts, and the Data Elements.
Submission charts of data elements by sub- category are included. These charts include:
Element ID
Element name
XML name
Submissions
Potential Future Use

70. TEDS Section 8.4
Description of Codes

71. Section 8.4 – Description of Codes
Provided in this section:
Alphabetical listing of the names of the code tables that coincide with the data elements in Section 3
Description of the information in the code tables
“C” = PEIMS Code Tables
“DC” = Dashboard Code Tables
Code Tables in Numeric Order
Explanations
Translations
Helpful Links

73. Sample of PEIMS Code Table

74. TEDS Section 8.4
PEIMS C022 Excerpt

75. Sample of PEIMS Code Table C022 with Explanations & Helpful Links

76. Business Rules & Validations
TEDS Section 8.5
Business Rules & Validations

77. Section 8.5: TEDS Business Rules
This section defines the business rules and validations that are applied to submitted data. When data does not pass validation one of the following error level results are possible:
F = Fatal
S = Special Warning
W = Warning

79. PEIMS Data Submission Summary

80. Data Submission Rules

81. PRE-LOAD AND VALIDATION RULES

82. Data Element General Field Validation Rules

84. TEDS Section 8.6
XML XSD Schemas

86. Section 8.6: Ed-Fi Core Schema

87. Section 8.6: Tx-Core Extension Schema

88. PEIMS Interchange Schemas
TEDS Section 8.7
PEIMS Interchange Schemas

90. Description of Interchange Schemas

91. Interchange Education Organization Extension.xsd - Schema

92. Interchange Education Organization Extension.pdf – Collection Reqs

93. PEIMS- Fall Interchange Education Organization Extension.xml

94. PEIMS- Summer Interchange Education Organization Extension.xml

95. TEDS Appendices

97. Appendix 8.A: PEIMS Data Overview by Category
Education Organization Data (Group 1)
Finance Data (Group 2)
Staff Data (Group 3)
Student Data (Group 4)
Campus Course Section Data (Group 5)

98. Appendix 8.B: PEIMS Alphabetical List of Data Elements and Associated Complex Types
Sorted by data element name

99. Appendix 8.C: PEIMS List of Data Elements by Element ID and Associated Complex Types

100. Appendix 8.D: PEIMS Leaver Reason Codes and Documentation Requirements

101. Leaver Reason Codes and Documentation Requirements

102. Appendix 8.E: PEIMS Additional Information Related to Discipline
Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions
Part 1 – Questions and Answers
Part 2 - ADDITIONAL INFORMATION RELATED TO DISCIPLINE ACTION REASON CODES
Part 3 – PEIMS Chart for determining mandatory and Discretionary DAEP Placements and Expulsions.

103. Appendix 8.E: PEIMS Additional Information Related to Discipline

104. Appendix 8.E: PEIMS Additional Information Related to Discipline

105. Appendix 8.E: PEIMS Additional Information Related to Discipline

106. Appendix 8.F: PEIMS Supplemental Information for Ethnicity & Race Data Reporting

107. Appendix 8.F: PEIMS Ethnicity and Race Data Questionnaire (English)
This section contains the actual forms that you need.

108. Appendix 8.F: PEIMS Ethnicity and Race Data Questionnaire (Spanish)

109. Appendix 8.G: PEIMS Personal Enrollment Tracking (PET) Guidelines

110. Appendix 8.H: PEIMS Organization Code Reporting Requirements

111. Appendix 8.J: PEIMS Early Notice 2017-2018

112. TEDS Change Logs

113. TEDS Change Log
The TEDS Change Log for a particular school year is cumulative with each additional release of a version of TEDS for a given school year.
The change log associated with each release of TEDS will illustrate whether a change is associated with the Preliminary, Final, Addendum, or Post Addendum version.
The change log table of contents is clickable to jump to the particular section of interest.
This section no longer lists all versions of the change logs with the release date. What you now see listed here is the last change log with its version and release date.

114. TEDS Change Log

115. TEDS Change Log

116. TEDS Change Log
Notice under Version – it lists with addendum version this change came from.

117. eDM Error Dictionary Excel

118. eDM Error Dictionary

119. eDM Error Dictionary – Excel Format
The eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the Excel format the columns can be sorted and a search feature is available.

120. eDM Error Dictionary – TSDS (Dashboards) PDF Format
This eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the PDF format a search feature is available and reference links are provided.
This is for the Dashboards. It does not have a column for PEIMS Collection.

121. eDM Error Dictionary – TSDS PEIMS PDF Format
The eDM Error Dictionary serves as a means to interpret errors when loading XML files into the eDM. In the PDF format a search feature is available and reference links are provided.
Notice that this chart has a column for the PEIMS Collection.