1. Status of FAIR
D. Krämer Dec. 1&2, 2010 – 4th MAC Meeting 1

2. Contents FAIR Convention signed FAIR GmbH founded FAIR Governance
Organization Chart FAIR GmbH
Funding Situation
In Kind Contracts
Managing the ACC Project
Status of Site & Buildings

3. Signing the Convention and Founding FAIR GmbH
4 October 2010 at
Biebrich Castle

4. After Council Party

5. Partners Signing the Convention
Shareholders of FAIR GmbH:
Preparing to join in:

6. The FAIR Governance Structure
Council
Admin. Finance Committee
Science Council
In Kind Review Board
MAC
MAC reports ALSO to Council
FAIR Managing Board
Managing Directors
Technical Director
Research Director
Director
Site & Buildings
Administration

7. Organisational Chart of FAIR GmbH
Weekly management
board meetings
Council
B. Sharkov
S. Richter
Managing Directors
B. Sharkov (Chairman), S. Richter
Director‘s Office
Council Matters Office
Legal Advisor
3rd Party Funding Officer
Research Director
acting B. Sharkov
Director
for Site & Buildings acting D. Krämer
Technical Director
D. Krämer
Technical Follow-up
In-kind coordination
Acc-Liason
Project Office
Administration
Controlling and Ressource Planning
Finances

8. Technical Division Recruitments
FAIR Head Technical Follow Up
Search for additional candidates necessary;
interviews in December scheduled
FAIR Head In-Kind Coordination
Interviews on November 16, 2010 (negotiations started)
2 Assistants Technical Follow Up
Selection Committee meeting in Nov. 2010
interviews scheduled for December
2 Assistants In Kind Coordinator

9. FAIR Site & Buildings Recruitments
FAIR Head Site & Buildings
Interviews on October 28 (negotiations started)
Architect
Selection Committee meeting in Dec. 2010
Civil Engineer

10. Research Division Recruitments
Research Director to by approved by Council (7 Dec. 2010)
nominations by the collaborations started for
(4) Technical Coordinators
(4) Resource Coordinators

11. FAIR Costing Issues Confirmed
Accelerator
costs defined by Costbook (CB) V 5.0 as of price basis 2005
In total 382 M€
Experiment
baseline experiment funding: 78 M€
Civil Construction
cash contributions to civil construction (400 M€) + add. Site dep. costs
75 % Germany, 25 % other FAIR Member States
Site dependent cost 95 M€ (2/3 BMBF, 1/3 Hessen)
Personnel
accelerator coordination personnel accounted for in Costbook
(1440 FTE) over construction period
400 FTE for FAIR GmbH over 8 years period + personnel for site & buildings
In total equivalent to150 M€ (German in kind contribution)
& FAIR GmbH running cost 17 M€

12. FAIR In-Kind Contribution Rules
For an in-kind contribution the amount to be taken into account as a part of the total contribution by a Shareholder to the construction costs (as recorded in the Convention), associated with items to be delivered under the contract with the Shareholder, shall be based on the price 1st of January 2005 of such items as established in the latest version of the cost book.
Any price variations of these items are the joint risk of the Contracting Party and the Shareholder, subject to the conditions specified in the Technical Documents 5 to the Convention.

13. FAIR Cash Contribution Rules
For a cash contribution the amount to be taken into account as a part of the total contribution by a Shareholder to the construction costs (as recorded in the Convention) shall be subject to indexation with reference to 1st of January 2005, using the annual EU inflation index for industrial manufactured goods (EUROSTAT).
In practical terms such cash contribution shall be accordingly adjusted at the time of payment.

14. Commitments of Contracting Parties in the FAIR Project
Contracting Party
Contribution [M€]
Finland
5.00
French Republic
27.00
Federal Republic of Germany
705.00
Republic of India
36.00
Republic of Poland
23.74
Romania
11.87
Russian Federation
178.05
Republic of Slovenia
12.00
Kingdom of Sweden
10.00
Total
1.008,66
All numbers at price level 2005!
Spain expected to join soon
(11.87 M€)
China and UK want to contribute
to experiments
(6.6 M€)
Project costs (1027 M€)

15. Cost to Completion
Sum: 1457
all values in M€

16. Roles and Responsibilities in the Project
FAIR is owner of the project and is responsible for the successful design,
construction, commissioning and operation of the FAIR facility.
FAIR controls the strategy, the policy and the implementation of the project,
and draws up and executes its scientific programme.
FAIR recognises the expertise of GSI in the field of heavy ion accelerators
and GSI’s proven practice of close international collaboration with other
research organizations in the construction of particle accelerators.
Therefore, FAIR and GSI enter into a close collaboration in the construction,
the commissioning and the operation of the FAIR facility.
FAIR shall act as the principal,
and GSI shall act as an agent with operative tasks.

17. FAIR-GSI Contract Structure

18. GSI in-kind contribution: Technical Follow-up
GSI staff will contribute to FAIR share relevant through the
technical follow-up of the FAIR accelerator components
compiling specs and standards
follow-up of in-kind contributions
follow-up of procured components
monitoring, controlling of Milestones and Deliverables
monitoring, controlling of installations
monitoring, controlling of commissioning w/o beam
S. Richter

19. Focus on In-Kind Contract and Specifications
A set of specifications describes the contractual framework, the functional requirements, the shipping and assembly definitions and the acceptance criteria.
The set of specifications is based on the
FAIR Convention and the Tech. Doc. 4
Contract Contractual and legal conditions for each In-Kind Contribution
General Specifications (GS) Technical Specifications and requirements which are valid for all FAIR accelerators.
Common Specifications (CS) Technical Specifications and requirements which are valid for a Technical System (like Common Remarks for RF Systems, Common Remarks for Magnets, Normal Conducting)
Functional Specifications (EF) Detailed and individual specifications and requirements for each Accelerator
Attachments, related documents
Contract GS
Common
Speci-fications
Functional
Specifications
Attached and related documents like
TDRs, Parameter Lists, Standards, AGBs etc.

20. The AAB – Managing the ACC Subproject
All Accelerator Board Kick Off Meeting on Dec. 7, 2010

21. Next Steps Meeting with Polish cryo-experts scheduled for December
Meeting with Indian experts scheduled for January 2011
Technical Specifications to the In Kind Contracts under
preparation (First IKRB meeting on Feb 10, 2011)
Preparation for procurement of non-in-kind components
(S-FRS, SIS100) in 2011 (long term deliveries)

22. Scope of the Modularized Start Version
FAIR is composed from weakly linked individual building blocks
Year
Modularized Start Version

23. Modularized Start Version
Module 0:
SIS100 and connection
to existing GSI injector
APPA
Module 4:
low energy RIB and
Module 1:
Experimental areas (CBM)
Module 5:
RESR storage ring
Module 2:
Super-FRS
Module 3:
High-energy antiprotons
(p-linac, pbar-target, CR,
HESR)
Module >5:
NESR, FLAIR, SIS300, ER ..

24. Planning Documents for Scrutinizing by hbm
and 40 folders more for the MSV
120 folders for scrutinizing handed to hbm Sept. 22, 2009
and textures (documents for MSV) end April 2010
August 30, 2010 „Baufachliche Stellungnahme“ to OFD →BMBF&BMVBS
November 8, 2010 BMBF states „Kostenobergrenze“ for Site & Buildings:
572 M€ (MSV = sqm „NF“), 722 M€ (full FAIR buildings = sqm „NF“).

25. Site and Buildings Kick Off 2nd Planning Phase (Sept. 22nd 2010)
Meetings with users to:
- finalize details of buildings
- include details of media transport in the buildings
(quite some delay as input data are in-complete)
Target: Application for Buildings Permit in May 2011
In parallel: Application to Radiation Safety Authority
Establishment of Change Management System
Goal & Milestone: December Begin of site preparation (tree cutting, etc...)

26. Finalize 3D Modeling

27. Check Injection and Extraction Building at SIS100/300
Goal: get documents which are ready for approval and are basis for
detailed planning in 2011.

28. Masterplan Modules 0-3

29. Road Map FAIR Site & Buildings
2009
2010
2011
2012
2013
2014
2015
2016
2017 1 2 3 4 5 6 7 8 9 10 1
Handing in of preplanning documents to hbm (FAIR full version)
Clarification of user requirements Modularized Start Version (MSV)
Start revised preplanning for MSV
Approval of revised planning for MSV
Preparation of documents for building permit
Expected approval for (partial) building permit
Start site preparation (clearing trees)
Award contracts on civil construction work lot 1 … n
Completion of civil construction work lot 1 … n
Start installation of accelerators and detectors 2 3 4 5 6 7 8 9 10

30. FAIR – Facility for Antiproton and Ion Research
Start of first experiments in 2017/2018

31. Focus of the Meeting the Working Horse of the Facility