1. The 2nd Society Meeting of HKust Students' Union Session 2017-2018
11th July 2017

2. Agenda Introduction Information of Orientation Camp 2017
Hall Place Arrangement
Submission of Orientation Camp 2017 Documents
Deposit of Welcome Fair 2017 & Orientation Camp (Day) 2017
Green Orientation Camp 2017
Welcome Fair 2017
Q&A

3. Introduction

4. Contact Provisional President Chloe’ Chan Contact chloe’@hkustsu.hk
SU Office
LG 5313 (beside Mcdonald’s)
Contact

5. Information of Orientation Camp 2017

6. Periods of Orientation Camps
Timeslot
Date
Session 1
12 Aug – 14 Aug
Session 2
14 Aug – 16 Aug
Session 3
16 Aug – 18 Aug 
Session 4
19 Aug – 21 Aug
Session 5
21 Aug – 24 Aug

7. Hall Place Arrangement

8. Availability 1141 UG Hall Types of Rooms No. of Rooms
No. of Hall Places
UG Hall 1
Twin-Bed 94
188
UG Hall 2 50
100
Triple 28 84
UG Hall 3 51
102
UG Hall 4 58
116 24 72
UG Hall 5
Bunk-Bed 91
182
UG Hall 6 75
150 21 63
UG Hall
UG Hall 1
UG Hall 2
UG Hall 3
UG Hall 4
UG Hall 5
UG Hall 6
Total
No. of Hall Place
188
184
186
182
213
1141

9. Charges Room Type Rate/Room Twin-Bed Room HK$140 (HK$70 per person)
Triple Room
HK$156 (HK$52 per person)
Bunk-Bed Room
HK$122 (HK$61 per person)

10. Submission of Orientation Camp 2017 Documents

11. Documents (http://su.ust.hk/oac2017)
Proposal
Pledge
Water bucket forms
Equipment list
Venue booking list

12. Both Hard copy and Soft copy
Proposal
Water Bucket Forms
Pledge
Soft copy ONLY
Venue booking list
Equipment list

13. Proposal Remember to include the set up time and the clear out time
MUST include the method of the activity

14. Pledge Society MUST sign the Pledge
Cannot hold the camp without signing the pledge
Violate the rules stated in the pledge
ALL the deposit will NOT be given back
We appreciate those student societies which have submitted the signed Pledge Form to declare their commitment to promote and protect the well-being of students participating in their events and not to incur any disrepute of the name of their society and the University.

15. Water Bucket Forms

16. Equipment List ONE copy per day
All O’ camp and O’ day organizers should find other organizers in the same timeslot to compromise

17. Venue Booking List ONE copy per day
All O’ camp and O’ day organizers should find other organizers in the same timeslot to compromise
*Remember to include the set up time and the clear out time
***Limit quota (Capacity of the venues)

18. Capacity of the Venues Venue Location Room Purpose Capacity
Common Room 1-3
LG4
Team games / Party
50 person/room(Total: 150 person)
Common Room 4
UG Hall 2
50 person
Common Room 5-6
UG Hall 6
50 person/room(Total : person)
Common Room 7
LG5
30 person
Meeting Room 1- 4 & 7
Team games / Meeting
10-30 person
Meeting Room 6
20 person
Conference Room
80 person
Multi-Function Room
Team games
person
BBQ stoves
Seafront
BBQ / Team games /
Art Hall
G/F, Academic Building
Performance/ Team games
200 person
Badminton Courts
LG1 S.H. HO Sports Hall
300 person
Basketball Courts
LG1031
LG1
100 person
LG1 Lobby
LG3002
LG3
LG4204
Artificial-turf Soccer
person
Mini Soccer Pitch
Outdoor Basketball
70 person
Lawn Area
Phase III

19. 12th July 2017 (at noon 12:00pm) (tomorrow) ***All documents
Deadline
12th July 2017 (at noon 12:00pm) (tomorrow) ***All documents

20. Deposit of Welcome fair 2017 & orientation camp (Day) 2017

21. Information Deadline: 14th July 2017 (Friday)
HK$4000 (including the Green O’ Camp and all the activities in Welcome Fair and Orientation Camp and Orientation Day)
Deadline: 14th July 2017 (Friday)
Please deposit the money into the HKUSTSU bank account (Hang Seng Bank ) and submit the receipt to Students’ Union Office at LG5 before 6pm 14th July 2017

22. Green Orientation Camp 2017

23. Green Orientation Camp Award
***Voluntary

24. Welcome Fair 2017

25. Information Date: 9th AUG 2017 – 10th AUG 2017 (9am-6pm)
Back-up day: 11th AUG 2017
Counters, workshops and performances
Atrium - Counters
assigned area - workshops and performances
*pop-up performance

26. Reminder Cannot use ladder Rules and Regulations of Welcome Fair 2017
Use platform (safety)
Rules and Regulations of Welcome Fair 2017

27. Q&A