1. Sustainability at the US Postal Service Thomas G. Day New York PCC
June 21, 2017
Thomas G. Day
Chief Sustainability Officer
United States Postal Service

5. We are committed to be a sustainability leader by creating a culture of Conservation throughout the Postal Service and leading the adoption of Sustainable business practices by engaging our employees, customers, suppliers, the mailing industry, and our federal peers.  As a foundation to this vision, we strive to ensure compliance with environmental regulatory requirements in all aspects of our operations. Our call to action is to be leaner, greener, faster, smarter in support of the overall goal to deliver mail at the lowest cost with minimal impact upon the environment.

6. We issue our ASR each year on Earth Day, reporting on our previous Fiscal Year’s performance.
Each year we analyze our results to determine focus for future efforts, for example:
Instituted a standardized National Recycling Operation for Mixed Paper Waste. Will result in a 85-90% diversion from landfill to recycling by 2020.

7. USPS issued Annual Sustainability Report (ASR); incorporates Global Reporting Initiative (GRI) 4.0 – publicly available at USPS.com
Strategic Sustainability Performance Plan (SSPP) – submitted to White House Council on Environmental Quality – scorecard overview publicly reported by Office of Management & Budget
Environmental Measurement and Monitoring System (EMMS) – submitted to International Post Corporation – available on IPC website – 3rd party audit by PwC
Annual GHG emissions inventory
Climate Registry protocol - 3rd party audit

8. The US Postal Service is committed to being a leader in Sustainability
We also are committed to assisting our customers to achieve their own Sustainability initiatives.

9. Federal Recycling Program
Carbon Accounting
Federal Recycling Program
Secure Destruction

10. Carbon Accounting

11. What is a Carbon Footprint and what are Greenhouse Gas (GHG) Emissions?

13. The definition – straight from Wikipedia
A carbon footprint has historically been defined as "the total sets of greenhouse gas (GHG) emissions caused by an organization, event, product or person."

14. "A measure of the total amount of carbon dioxide (CO2) and methane (CH4) emissions of a defined population, system or activity, considering all relevant sources, sinks and storage within the spatial and temporal boundary of the population, system or activity of interest. Calculated as carbon dioxide equivalent (CO2e) using the relevant 100-year global warming potential (GWP100)."

15. USPS BlueEarth™ Carbon Accounting Statement (report)
Report designed to support our customers’ efforts to estimate and manage their greenhouse gas (GHG) emissions.

16. USPS BlueEarth™ Carbon Accounting Statement (report)
Report covers emissions from all activities the Postal Service conducts.
Does not cover production or transportation done before the mail is accepted by the Postal Service or any use or disposal of the mail after it is delivered

17. USPS BlueEarth™ Carbon Accounting Statement (report)
Displays the carbon dioxide equivalent (CO2-e) impact in metric tons (MT) that the Postal Service incurs for your parcels and/or mail pieces.
Month
Quarter
Fiscal Year
Year Ending in Selected Month
Report designed to support our customers’ efforts to estimate and manage their greenhouse gas (GHG) emissions.

18. Federal Recycling Program

19. Improper Disposal is Harmful to the Environment
The average U.S. household spends $1,407 per year on new electronics
The average home has twenty-four (24) used, unwanted electronics
130 million cell phones are retired each year
Electronics contain hazardous materials (such as lead) that cause health and environmental damage when trashed instead of recycled
Only 10-15% of all used electronics are being recycled
In a USPS survey, 35% of respondents said that they are not willing to travel ANY distance to recycle electronics at a local collection center

20. USPS Introduced a Comprehensive
Recycling Program for Federal Agencies
US Postal Service 1st to Deploy
Supplements Existing Recycling Programs
All Domestic Sites, including
Alaska, Hawaii,
Puerto Rico, Virgin Islands, Guam
Includes Agency and Employee
Small Electronics and Printer Cartridges
At No Cost for U.S. Federal Agencies
Simple to Launch and to Use

21. Web based (two web sites)
For official equipment only, shipped from the agency location
For employee’s personally owned equipment only, shipped from home
Simple Process
Enter information on web site
Print label
Pack in box (not provided, recommend re-use of boxes)
USPS picks up with existing mail.
Provides a Process to Separate Federal Assets
from Employee Owned Equipment

22. Media Games & Games Systems
DVD & Blu-ray Players

23. Secure Destruction

24. Secure Destruction Service
Each year USPS® returns over 1.2 billion pieces of Undeliverable-As- Addressed (UAA) First-Class Mail® to mailers
Large mailers send mail that is processed at USPS® facilities prior to being sent out for delivery.
Secure Destruction eliminates UAA Return to Sender mail at the USPS® facility.
Secure Destruction Service
Secure Destruction was created in response to mailers asking to reduce handling costs for “Return to Sender” mail with Privacy Protected Information (PPI)
Applies only to letter-sized First-Class Mail®
Performed by USPS® employees in USPS® facilities
An opt-in service for mailers provided at no additional fee

25. Federal Government Records
Secure Destruction may be of interest to mailers who face the risk of liabilities if they don’t properly and securely destroy PPI
Protected by…
Protected by…
Target Types of PPI
Health Records
Student Records
Credit Card Records
Consumer Records
Financial Records
Health Insurance Portability and Accountability Act of 1996
Financial Services Modernization Act of 1999
Protected by…
State Security Breach Notification Laws
Protected by...
Federal Government Records
Family Educational Rights and Privacy Act of 1974
Protected by…
Governed by…
Privacy Act of 1974
Payment Card Industry Data Security Standard

26. What additional in-house quality controls are used to ensure undeliverable SD mail is securely destroyed ?
Mail Verification - All SD mail generated undergoes individual mailpiece verification prior to destruction
Standard Handling Procedures - Mail that is not eligible or that could not be processed is handled per standard procedures
Postal Inspection Service - Periodic security assessments of Secure Destruction processes and procedures are conducted
Office of the Inspector General - Per Title 18, United States Code, investigations will occur for any allegations of mail theft by individuals and entities under contract with the Postal Service
The Postal Service has a long history of protecting the sanctity of the mail.

27. Securely destroying mail within USPS® processing facilities provides three types of benefits:
Environmental - Reduces the carbon footprint of UAA mail through recycling and eliminating unnecessary reverse logistics associated with returning mailpieces to the sender
Economic - Reduces the costs for mailers for handling and destroying RTS mail in-house or through third party contactors
Security - Strengthens mailers’ information security programs, processes, and procedures

28. Excerpt from the NAID Auditing Criteria June 2014
Secure Destruction shreds to a smaller size than the NAID standard
USPS® uses industrial cross-cut shredders
NAID maximum shred size:
Width: 0.75 inch
Length 2.5 inches
Surface Area: 1210 mm2
USPS® maximum shred size:
Width: 0.24 inch (6mm)
Length: 1 inch (25.4mm)
Surface Area: 152 mm2
Current level of destruction exceeds the level required to meet the NAID standard
Excerpt from the NAID Auditing Criteria June 2014

29. USPS Secure Destruction shred size is more stringent than NAID, DIN, and common US industry practice for documents with sensitive and/or confidential information
NAID
Surface Area: 1210 mm2
Dimension: 0.75” x 2.5”
DIN Standards Level 3
Surface Area: ≤ 320 mm2 or
Strip width: ≤ 2mm
DIN Standards Level 4
Surface Area: ≤ 160 mm2 and
Strip width: ≤ 6mm (0.24”)
Common Industry Practice
Surface Area: 252 mm2
Dimension: 0.63” x 0.63”
(5/8” x 5/8”)
USPS SD Standard
Surface Area: 152 mm2
Dimension: 0.24” x 1”

30. A USPS Secure Destruction industrial cross-cut shredder and paper shred size is pictured below

31. Secure Destruction CIOSS Plant Locations ( 60 Nationwide)
Area
SD Plants
Capital Metro
Baltimore MD
North Metro GA
Charlotte NC
Raleigh NC
Greensboro NC
Richmond VA
Greenville SC
Southern MD
Eastern
Charleston WV
Memphis TN
Cleveland OH
Nashville TN
Columbus OH
Pittsburgh PA
Lancaster PA
Rochester NY
Louisville KY
Great Lakes
Detroit MI
Palatine IL
Indianapolis IN
St Louis MO
Milwaukee WI
Northeast
Central MA
Morgan NY #1
Hartford CT
San Juan PR
Northern NJ
Pacific
Honolulu HI
Sacramento CA
Santa Clarita CA
Area
SD Plants
Southern
Austin TX
Little Rock AR
Baton Rouge LA
North Houston TX
Birmingham AL
North Texas
El Paso TX
Oklahoma City OK
Fort Myers FL
San Antonio TX
Jackson MS
Shreveport LA
Jacksonville FL
West Palm FL
Western
Albuquerque NM
Phoenix AZ
Anchorage AK
Portland OR
Billings MT
Reno NV
Colorado Springs, CO
Salt Lake City UT
Des Moines IA
Seattle WA
Kansas City MO
Omaha, NE
Las Vegas NV
Spokane WA
Minneapolis MN
Wichita KS

32. Existing and new equipment are used to complete the process1 2 3
USPS® CIOSS Undeliverable Mail Processing (PARS)
Letter-size First-Class Mail® enters the USPS® Combined Input-Output Sub System (CIOSS) processing facility.
Label and Sort Mailpieces
UAA RTS mail is labeled and sorted for Secure Destruction.
Verify Mailpieces
All SD mail is verified by USPS® employees prior to destruction.
Shred Mailpieces
All verified SD mail is fed into an industrial cross-cut shredder at the USPS® facility.
Recycle Shredded Paper
USPS® facilities recycle shredded SD mail. 5 4

33. USPS mail verification staff follow a detailed process to evaluate that all mailpieces are properly marked for secure destruction 1
Verify that the yellow label says “Secure Destruct”. 2
Verify that the mail class printed on the label matches the mail class on the letter. Note all SD mail should have a “1” on the SD label to indicate first class mail 3
If there is a surname on the label, verify that it matches the last name on the letter. 4
If there is also a first name on the label, verify that it matches the first name on the letter. 5
Verify that the mailpiece has a mailer applied IMB. 6
Verify that “ACS<-” appears on the yellow label in the upper right.

34. Secure Destruction Monthly Mail Volume
FY16

35. Secure Destruction Monthly Mail Volume
FY17

36. Environmental Benefits YTD FY17 (Oct – March)
Metric
Current YTD
Variance
Target
21,296,008
-57,909,328
79,205,336
851.8
-814.3
1666.2
543.4
2020.9
2.69%
-7.31%
10.00%
Mail Volume
Potential MT GHG Eliminated
MT Paper Recycled
Capture Rate

38. SD Mail Service Expansion to FPARS/Flats
Update:
Contract bids received, reviewed and analyzed.
Recommendation for award put forward to Contracting Officer.
Notice of Intent to Award issued to successful bidder on April 18th.
Final contract documents in process of being signed.
New flats shredder will be an HSM FA Model

39. Questions