1. 21st CCLC Fall Workshop
September 9, 10, 17, 2009

2. Welcome FY10 Grantees! America SCORES Chicago Aspira, Inc. of Illinois
Beacon Street Gallery and Performing Arts
Bloom Township HSD 206
Board of Trustees of the U of I
Brighton Park Neighborhood Association
Bureau Henry Stark ROE 28
Cahokia SD 187
Canton SD 66
Center for Community Academic Success Partnerships

3. FY10 Grantees Center for Community Arts Partnership, Columbia College
Central States SER
Champaign Ford ROE 9
Chicago Arts Partnership in Education
Chicago Public Schools 299
Chicago Youth Centers
Christopher SD 99
Cities in Schools, Aurora
Comer Science and Education Foundation
Community Consolidated SD (Evanston)

4. FY10 Grantees Crete Monee SD 201 U Dallas ESD Dolton West SD 148
East Richland CUSD 1
Egyptian CUSD 5
Enlace Chicago
Family Focus
Freeport SD 145
Henderson Mercer Warren ROE 27
Howard Area Community Center

5. FY10 Grantees Illinois Alliance of Boys and Girls Clubs
Jane Addams Hull House Association
Logan Square Neighborhood Association
Mt. Vernon SD 80
Madison SD 12
Meridian CUSD 101
Metropolitan Family Services
Neighborhood Technology Resource Center
National Museum of Mexican Art
Nicasa

6. FY10 Grantees Northeastern Illinois University
Passages Alternative Living Programs, Inc.
Peoria SD 150
Project Success of Vermilion County
Proviso Leyden Council for Community Action
Quincy SD 172
Rock Island ROE 49
Rockford SD 205
Round Lake SD 116
School District U-46 (Elgin)

7. FY10 Grantees Springfield SD 186 Umoja Student Development Corporation
Urbana SD 116
Waukegan CSD 60
West Chicago Elementary SD 33
Will County ROE 56
Windows of Opportunity
YMCA of Southwest Illinois

8. Gail’s FY07 Grants Alton SD 11 CPS 299 Family Focus, Inc.
Driven and Empowered Youth
Northeastern Illinois University
Center for Community Academic Success Partnerships (CCASP)
Chicago Youth Centers

9. Gail’s FY08 Grants Beardstown SD 15 Alton SD 11 East St. Louis SD 189
Benton SD 103
Family Focus, Inc.
Metropolitan Family Services
Children’s Home and Aid Society
Dime Child Foundation

10. Gail’s FY08 Grants Decatur SD 201 Mt. Vernon SD 61 Canton Union SD 66
Homework Hangout
Springfield Urban League
Project Success of Vermilion County
Springfield SD 186
Westside Health Authority
CCASP

11. Gail’s FY09 Grants Enlace Firman Community Services
Driven and Empowered Youth
Center of Higher Development
Central States SER

12. Gail’s FY10 Grants Christopher SD 99 Canton Union SD 66
Meridian SD 101
Springfield SD186
Family Focus, Inc.
Enlace
YMCA of Southwest Illinois
Brighton Park Neighborhood Council

13. Gail’s FY10 Grants Logan Square Neighborhood Association
Passages Alternative Living Programs, Inc.
Aspira, Inc.
Quincy SD 172
Central States, SER
Northeastern Illinois University
CCASP
Egyptian SD 5
Metropolitan Family Services

14. Gail’s FY10 Grants Cahokia SD 187
Umoja Student Development Corporation
Mt. Vernon SD 80
Howard Area Community Center
American SCORES Chicago
Urbana SD 116
Madison CUSD 12
Crete-Monee SD 201 U
Dallas ESD 327
East Richland CUSD 1
Peoria SD 150

15. Gail’s FY10 Grants (continued)
Henderson Mercer Warren ROE 27
Project Success of Vermilion County
Champaign Ford ROE 9
Brighton Park Neighborhood Council
CPS 299
Chicago Youth Centers
Family Focus, Inc.

16. Gary’s FY07 Grants
Cities in Schools, Aurora
SD U-46 (Elgin) Dolton SD148 Bureau Henry Stark ROE 28 Rockford SD 205 Comer Science and Education Foundation Urban Solutions Centers for New Horizons

17. Gary’s FY 08 Grants
Breakthrough Urban Ministries Cities in Schools, Aurora Will County ROE 56 Waukegan SD 60 Berwyn South SD 100 Dolton SD 148 Rock Island ROE 49 Rockford SD 205

18. Gary’s FY08 Grants Bureau Henry Stark ROE 28 Nicasa
Jones Memorial Community Center Beacon Street Gallery and Performing Arts Southwest Youth Collaborative Build, Inc. Northwestern University Settlement Boys and Girls Clubs of Chicago Illinois Alliance of Boys and Girls Clubs

19. Gary’s FY09 Grants
West Harvey Dixmoor SD Dolton SD 149 St. Anne CHSD 302 CCSD 65 (Evanston) Rock Island ROE 49 Community Arts Partnerships in Education

20. Gary’s FY10 Grants
Bureau Henry Stark ROE 28 West Chicago ED 33 Rockford SD 205 Board of Trustees of the U of I Windows of Opportunity SD U-46 (Elgin) Will County ROE 56 Comer Science and Education Foundation Rock Island ROE 49 Center for Community Arts Partnerships, Columbia College

21. Gary’s FY10 Grants
Nicasa Neighborhood Technology Resource Center Dolton West SD 148 Bloom Township HSD 206 Illinois Alliance of Boys and Girls Clubs Cities in Schools Aurora 2000 Chicago Arts Partnerships in Education Proviso Leyden Council for Community Action National Museum of Mexican Art

22. Gary’s FY10 Grants
Beacon Street Gallery and Performance Co. Round Lake Area SD 116 Freeport SD 145 Jane Addams Hull House Association CCSD 65 (Evanston) Waukegan SD 60

23. Grantee Responsibilities
Implement the program in the approved proposal
Make no programmatic changes without filing an amendment
Do not change hours of programming
Do not make major changes in staff levels without permission, especially related to administrative salaries
or instructional salaries
Do not change/add/delete schools approved in proposal

24. Responsibilities
Follow Program Specific Terms of the Grant, RFP Attachment 13
Maintain attendance records
Maintain the size and scope of the program throughout the lifetime of the grant
Gather data as required for the Profile and Performance Information Collection System (PPICS) reporting for the Annual Performance Report to USDE
***Call your consultant if you have questions

25. Amendments Programmatic—Adding/changing staff, programmatic changes
Do as needed during the year
Do before any change is made
Do not change schools
Fiscal—Cells within budget change by $1000 or 20% whichever is greater; opening a new cell
Do before the change is made
Do not wait until end of year
Amendments require a minimum of 30 days before the end date of the grant

26. Out of State Travel 50 or more miles from Illinois’ borders
No out of state travel without prior permission from ISBE
Submit request on form to be accessed online at
Request should come from the fiscal agent, not the individual school or person
Do not schedule airfare, hotel, etc., until permission is received.
USDE 21st CCLC Summer Institute travel is exempt from this requirement.

27. Projected Numbers of Students
If projected numbers change by 10%, either more or less, send ISBE a letter to indicate this for the permanent file.
If not, ISBE auditors will cite this exception when auditing.

28. PPICS FY09 Due Date
All data must be updated, entered, and certified by November 2, 2009.
Funds will be frozen for projects that do not complete the APR by this time.

29. PPICS Requirements FY10 Cohort
Complete only the Grantee Profile by November 2, 2009.
Refer to program binder for PPICS reporting requirements for FY10 and put systems into place at this time for reporting summer 2009 and school year data, i.e., for the FY10 APR.

30. PPICS Reporting
Three milestones were established this year and will continue in FY10.
ISBE/LPA will review timelines and provide more information.
LPA will provide tips and assistance.
Funds are currently frozen for some projects because milestones were not met.

31. Yearly Activities Monthly Webinars
Mandatory Evaluation and Sustainability Workshops
Monitoring and Site Visits
ISBE Compliance Audits

32. Yearly Activities PPICS Assistance Quarterly Newsletter
Quarterly Professional Development Advisory Group (PDAG) Meetings
21st CCLC List Serv Postings
Statewide Evaluation (NIU)

33. Important FY10 Dates October 2009 Evaluation Workshops
Monitoring Visits (ongoing through February)
Lights ON! Afterschool, Oct. 22
November 2, 2009
PPICS completed and certified
January 2010
Sustainability Workshops
Mott State Networks Meeting

34. Important FY10 Dates February 2010 9-11, NCLB Conference, Chicago
17-20, Foundations Conference, Jacksonville, FL
April 2010
13, Spring Workshop, Oak Lawn; Continuation Applications distributed
19-21,National Afterschool Association Conference, Washington, DC
PPICS reopens for FY10 data

35. Summer Activities July-August 2010
FY11 Continuation Applications, July 1
Summer Institute--TBA

36. ISBE Monitoring Visits Conducted by LPA
Fidelity to Proposal
FY07, FY08, and FY09 grantees to be visited
No surprises
Public documents
Training held by webinar on August 25,2009
Archived at
Fidelity to PPICS
PPICS Fidelity Rubric
Quality Programming
Observation of Activities

37. Important Contact Information
Springfield Office—
Marci Johnson, Division Supervisor,
Gail Meisner
Gary Miller
Pam Bokamp,
Learning Point Associates —
PPICS assistance
ISBE Website—
Forms
Announcements

38. Questions???