1. Monitoring and Evaluation (M&E) Plan
Food for Peace Monitoring and Evaluation Workshop for FFP Development Food Assistance Projects
Monitoring and Evaluation (M&E) Plan

2. Session Objectives By the end of the session participants will have:
Reviewed the required components of M&E plans (for Food for Peace awards)
Monitoring and Evaluation (M&E) Plan

3. M&E Plan
Requirements
Submit full length M&E plan to FFP 60 days after this workshop
Monitoring and Evaluation (M&E) Plan

4. M&E Plan
Objectives
Illustrate how project will measure progress toward/achievements of goals and purposes
Clarify M&E requirements
Establish plans for data collection, analysis, use, and quality assurance
Provide an M&E work plan
Outline M&E roles, responsibilities, and capacity-building strategies
Serve as the project’s institutional memory for M&E
Monitoring and Evaluation (M&E) Plan

5. Foundation M&E Plan Components Theory of Change
A process and a product
A theory of change describes a process of desired change
A product that contains a set of hypotheses and critical assumptions that make up causal pathways of change needed to bring about a desired long-term goal
More on this later…
Monitoring and Evaluation (M&E) Plan

6. Foundation M&E Plan Components Logical Framework
A rigorous methodology used for project design that focuses on the causal linkages between project/activity inputs, outputs, and desired outcome (or purpose)
Distinct from ToC in that LogFrame focuses on project strategies and activities
More on this later…
Monitoring and Evaluation (M&E) Plan

7. Indicators M&E Plan Components
Indicator Performance Tracking Table (IPTT)
Awardees’ primary tool to track, document, and display performance indicator data
Mirrors LogFrame
At least one indicator for each LogFrame component
Captures all required FFP and Mission indicators, plus project-specific indicators that will be reported to FFP
Use FFP template
More on this later…
Monitoring and Evaluation (M&E) Plan

8. Indicators Performance Indicator Reference Sheets (PIRS)
M&E Plan Components
Indicators
Performance Indicator Reference Sheets (PIRS)
Provide detailed definitions, calculation, and data collection instructions for indicators
Use FFP or Mission PIRS for FFP/Mission indicators
Develop PIRS for project-specific indicators (using FFP format)
Monitoring and Evaluation (M&E) Plan

9. Annual Monitoring Annual Monitoring Plan
M&E Plan Components
Annual Monitoring
Annual Monitoring Plan
Describe strategies to collect annual monitoring data
Method (surveys, routine monitoring systems)
Tools
Responsibilities across partners
Standardization of definitions, methods, tools (including across partners)
Monitoring and Evaluation (M&E) Plan

10. Data Management and Use
M&E Plan Components
Data Management and Use
Data Analysis, Management, and Safeguard Plan
Data analysis for all indicators/list of questions to be answered
Systems to store/process data
Data backup
Protecting beneficiary confidentiality
Protecting data from theft
Monitoring and Evaluation (M&E) Plan

11. Data Management and Use
M&E Plan Components
Data Management and Use
Data Dissemination and Use Plan
How project will use and disseminate data for management, reporting, and information sharing
For each type of data (baseline/final evaluation, routine monitoring etc.)
Monitoring and Evaluation (M&E) Plan

12. Quality Assurance Data Quality Assurance Plan
M&E Plan Components
Quality Assurance
Data Quality Assurance Plan
Plan to reduce measurement, transcription, aggregation, and estimation bias and error
Plans for internal data quality assessments
Monitoring and Evaluation (M&E) Plan

13. Staffing M&E Staffing Plan Identify all required positions
M&E Plan Components
Staffing
M&E Staffing Plan
Identify all required positions
Describe roles/responsibilities
Organogram
Capacity development strategy
Monitoring and Evaluation (M&E) Plan

14. Evaluations Baseline Study Plan
M&E Plan Components
Evaluations
Baseline Study Plan
Describe support to third-party survey firm
Monitoring and Evaluation (M&E) Plan

15. Evaluations Midterm Evaluation Plan Methodology Evaluation questions
M&E Plan Components
Evaluations
Midterm Evaluation Plan
Methodology
Evaluation questions
Timeline
Monitoring and Evaluation (M&E) Plan

16. Evaluations Final Evaluation Plan
M&E Plan Components
Evaluations
Final Evaluation Plan
Describe support to third-party survey firm
Monitoring and Evaluation (M&E) Plan

17. Resources
M&E Plan: USAID ADS Chapter 23 Assessing and Learning: pdf
Monitoring and Evaluation (M&E) Plan

18. This presentation is made possible by the generous support of the American people through the support of the Office of Health, Infectious Diseases and Nutrition, Bureau for Global Health; and the Office of Food for Peace, Bureau for Democracy, Conflict and Humanitarian Assistance, United States Agency for International Development (USAID), under terms of Cooperative Agreement No. AID-OAA-A , through FANTA, managed by FHI 360. The contents are the responsibility of FHI 360 and do not necessarily reflect the views of USAID or the United States Government.
Monitoring and Evaluation (M&E) Plan