1. OnCore Current Status and Implementation Project Plan
June 2017

2. Advantage: InfoEd OnCore EPIC Integrated billing system
Minimize duplication by maximizing systems:
OnCore
EPIC

3. OnCore Functions Financials Invoicing Budgeting Document Retrieval
Protocol Management
Protocol Details
Document Retrieval
Committee Review History
Public Information Portal
Automated Notifications
Subject Management
Subject Tracking
Subject Calendars
Subject Specific Document Retrieval
Document SAE’s
Administration
Staff Profiles and Credentials
Staff Searches
Permissions
Integrations
Application Configuration
Financials
Invoicing
Budgeting
Document Retrieval
Reports
Protocol Specific Active Subjects
Invoiceable Items
Custom Reports
Continuing Review Metrics
Bio Specimen Banking
Specific Storage Location
Specimen History
Monitoring
SAE Review
Form Query

4. Advantages:
Workflow data is consistent and process flow is transparent
Parallel pre-approval process using same documents
Track study expiration
Document management system
Store all regulatory documents in once space
Virtual electronic binder for protocol training
Maintain study team license

6. Contracting task list View contract tasks (Tasks get BIGGER)
View who is assigned to these tasks and when they are targeted to be complete
See any communication notes or attachment to the task
See which tasks do not apply to this contract, for example here no IP language needs to be reviewed by CU innovations
The overall status of the task list is at the top

7. Document management
IRB Reviewed items are saved in the IRB Review tab, specific to the appropriate review
Descriptions for documents
Version date
Expiration date (when appropriate)

8. Advantages: Single system to manage clinical research portfolio
Study teams who track subjects in OnCore can use recruitment tool to advertise
Single system to manage clinical research portfolio
Move away from using excel spreadsheets to track financials
Integrated financial management

10. Calendar – Protocol Level
Procedures
Their schedule and whether they should be billed to the study or standard of care

11. Calendar – Subject Specific

12. Financial milestones Screen failure ratio Number of SAEs to invoice
Milestone for visit invoice
Invoicing reminders

13. Invoice able items Milestones and Pass Through Items
Withholding applied?
Protocol related items as they occur

14. Invoices

15. Financial tracking

16. Virtual Biobank Integrations with RedCap and OnCore Fall 2017
All new biobanks in OnCore April 2017
All biobanks in OnCore
Collect clinical data not in EMR in RedCap
Use Compass for reporting

17. Researcher Biobank Staff Other Patient Data Sources
Enterprise Research Systems
UCDenver | Anschutz Medical Campus
May 26, 2017
Non-Epic /
Non-Compass
Study Data
(Manual Entry)
REDCap
Research Data Entry & Reporting
TICR
Bioinformatics & Computational Analysis
Analytical
Results
Study Data Listings
Researcher
Variant
Calls
Patient Records
Patient
Records
Researcher
Health Data Compass
Clinical & Omics Data Warehouse
OnCore
Study & Biospecimen Management
Study Management /
Biospecimen Data
(Manual Entry)
Consent Data /
Biospecimen
Metadata
Reports and
Query Results
Researcher Biobank Staff
Updates from Sarah on this slide
Patient Study Status
Patient Demographics
Patient Records
Patient Records
Billing Records
Patient Records
UCHealth Epic
CHCO Epic
UPI Centricity
Other Patient Data Sources

18. Integrations Current Integrations EPIC Demographic
InfoEd Review Information
Future Integrations
EPIC
Sept 2017: EPIC Protocol and Subject Information: Will assist in associating in EPIC
June 2018: EPIC EMR Protocol Billing: All calendars and financials must be built
Dec 2018: Full Integration with EPIC
BioBank
Compass integration Fall 2017

19. TRinetx
Coming Fall 2017

20. For local investigators:
TriNetX interface provides a customer friendly interface for access to i2b2 queries and better analytics for describing cohorts
User friendly access to Compass data from the researchers laptop
Aim is to reduce the support personnel needed to enable local researchers to do cohort queries, prepatory-to-research analysis for feasibility
Important data for grant or foundation applications as well as industry
Identifying studies that can recruit early in design process
Addresses HIPAA issues as facilitates access to de-identified data