1. NIH Biosketch and Other Support Training July 18, 2017
Presented by the Health Sciences Research Service Core
Brianne Decker - Sr. Fund Manager
Leticia Hu – Sr. Fund Manager
Jill I. Weller – Training Grant Analyst

2. Presentation Outline Objectives and Background NIH Biosketch
NIH Other Support
NIH Data Table 4
Quiz & Questions

3. Today’s Objectives
To promote accuracy and consistency in the grant process
Offer tips and tools on how to gather and verify data
Highlight the differences between Research Support and Other Support
Answer FAQ’s
Need to reword first bullet point

4. Background How much grant funding at UCSD in FY16? $1.1 Billion
1404 Ladder-Rank Professor in FY16
Approximately how many proposals did UCSD submit in FY17?
Health Sciences (HSSPPO)
OCGA – 4500
Over 1050 participating faculty on training grants

5. NIH Biosketch
Leticia Hu

6. Purpose of Biosketch Highly formatted component of a grant proposal
Enables reviewers to evaluate the qualifications of the PI and key personnel that will be executing the research project

7. What do Reviewers look for in the Biosketch?
Is the PI qualified to do the job?
Does the PI have peer-reviewed publications relevant to the proposal?
Format and layout matter
Importance of the Biosketch should not be underestimated!

8. Biosketch Sections Name, eRA commons, Position, Education & Training
Personal Statement
Positions and Honors
Contributions to Science
Research Support and/or Scholastic Performances

9. Biosketch Correct form NIH Header is OK 5 Page limit
Mandatory for Key personnel
Optional for project personnel
Should match the credential field in R&R application
Oldest to newest

10. Biosketch Should be relevant to each application emphasize role:
Leadership
Expertise
Training Grant Faculty – mentor experience
Customize the personal statement for each grant proposal by mentioning the name of the grant proposal and speak to funding mechanism
Up to 4 citations allowed

11. Biosketch
List in chronological order, conclude with most current position

12. Biosketch
Description of each contribution should be no longer than ½ page, including citations
List up to 5 most significant contributions:
Historical background
Central findings
Influence of the finding on the progress of science and how it applies
Specific role in described work
Cite up to 4 publications per each contribution
List PMCID
URL link to MyBibliography optional
Only .gov links allowed

13. Biosketch List ongoing support first List Project/Grant Number
PI Name on project – in parenthesis
Project Dates, not budget dates
Project Name/ Title of Grant
Major Goal – usually one or two sentences
Role
Do not confuse Research Support with Other Support Other Support information is NOT collected at the time of application submission.
Do not include the number of person months or direct costs
Up to 3 years of completed support

14. Biosketches for Fellowships
Predoc and postdoc fellowship applicants can skip the “Research Support” section and must complete only the “Scholastic Performance” section
However, when these applicants also have Research Support, they may complete both sections
List course title with grades

15. FAQ’s
Q. Can the same citation be referenced multiple times in the biosketch? A. Yes Q. Do you have to include the My Bibliography (.gov) URL link? A. No, it’s optional Q. Do Biosketches undergo validations in ASSIST? A. Yes, checked for page limits, PDF format and attached for every key person Q. How do I search for an eRA Commons user name? A. See next slide

16. eRA Commons
Anyone who has eRA Commons role of AO or SO can verify user ID’s in Commons

17. eRA Commons

18. eRA Commons

19. eRA Commons
Anyone who has eRA Commons role of ASST

20. eRA Commons

21. eRA Commons

22. FAQ’s
Q. Is there a tool that can help me prepare an NIH or NSF biosketch? A. Yes. NCBI’s The Science Experts Network Curriculum Vitae (SciENcv) is a platform for maintaining a CV and automatically generating a Biosketch required for federal (NIH, NSF, DOD, DOE, EPA) grant applications

23. Tips and Tricks NSF Search Tool
Does not show direct cost amounts
DOD Search Tool

24. Tips and Tricks Other options (access can be limited)
Payroll system (PPS) - Employeelink
Award Document Lookup – Financiallink
Electronic Proposal Development (ePD)
Querylink
NIH RePORTER

25. NIH RePORTER https://projectreporter.nih.gov/reporter.cfm Parameters
PI Name
Organization
Active Projects (default)

26. NIH RePORTER https://projectreporter.nih.gov/reporter.cfm
Clean up header

27. NIH RePORTER
Clean up header

28. Project Number or Application ID
1 R01 CA A1

29. NIH Handout

30. Biosketch Checklist

31. NIH Other
Support
Brianne Decker

32. Purpose of Other Support
Submitted at Just-in-Time (JIT) and Progress Report (RPPR)
Research funding either active or pending review or award on which key person shows effort, including:
Federal, Non-Federal, Commercial or Institutional
Research grants & contracts
Cooperative agreements
Institutional awards
Training awards, prizes, gifts, LSA do not need to be included
Did we want to shorten the wording?

33. What do Reviewers look for in the Other Support?
Overlap of scientific goals
Overlap of financial support
Over-commitment of effort/person months for key personnel

34. Other Support Sections
Active:
Research project awarded and not expired
Inactive: (Only on Progress Report - RPPR)
A previously active grant has terminated
Pending: (Only on New or Renewal - JIT)
Research project submitted but not awarded or rejected
Overlap:
Scientific goals, financial support and/or commitment that would duplicate proposal under review

35. Other Support - JIT List ACTIVE first
Full Grant Number with current year
Current project period,
not budget year
Person Months for current year
Source of Support
Current Annual Direct Costs
Title of Project/Grant
Pending is not called out!
Major Goals
List PENDING
Note applicable OVERLAP:
Scientific, Budget, Effort
If none, so state

36. 3 Types Overlap Scientific:
Substantially the same research is proposed in more than one application or is submitted to two or more different funding sources for review and funding consideration
A specific research objective and the research design for accomplishing that objective are the same or closely related in two or more applications or awards, regardless of the funding source

37. 3 Types Overlap (cont.) Budgetary:
Duplicate or equivalent budgetary items (e.g., equipment, salary) are requested in an application but are already provided for by another source
Commitment:
Key or senior personnel time commitment exceeds percent (i.e., 12 person months), whether or not salary support is requested in the application

38. How to Address Overlap Explain:
Potential scientific, budgetary and/or commitment overlap when submitting other support
Resolution of Overlap:
Address at the time of award in conjunction with applicant institution officials, the PD/PI, and awarding agency staff

39. How to Address Overlap (cont.)
The PI should always address any scientific overlap
“Potential commitment overlap for Dr. ________ between (insert grant #) and the application under consideration. If the application under consideration is funded with Dr. ________ committed at (insert calendar months), Dr. _________ will ….. (ex. request approval to reduce months, reduce effort accordingly, etc.)”

40. RPPR
Other Support

41. RPPR (Progress Report)
List ACTIVE first
Format same as JIT, with these added annotations:
(THIS AWARD)
(NEW) – Since last RPPR was submitted
INACTIVE– Since last RPPR was submitted
OVERLAP

42. FAQ’s
Q. Do I have to submit Other Support for key personnel on an RPPR? A. Only if there is a change in active support Remember to indicate change Q. Is Other Support submitted at the time of a competing application? A. Only if the RFA specifically calls for it, otherwise NO for an NIH application Q. What is the maximum effort allowed on grants at UCSD? A. 97% or calendar months

43. FAQ’s
Q. What should be listed for direct cost during NCE; the last year’s direct cost, or what is remaining?
A. The direct costs from the last year
What should I do if NCE is pending?
A. Keep it listed in the Active section. Put the proposed new dates in parenthesis next to the previous dates, note that NCE pending
Q. How do I convert percentage of effort into person months?
A. See next slide

44. FAQ’s Q. Should VA activity be included on Other Support?
A. Yes, sponsors are expecting disclosure each investigator’s total research activity to ensure no scientific or budgetary overlap. Should be clearly noted for both institutions so that separate appointments can be considered independently when determining overlap
What should be noted for person months on RPPR? A. Anticipated person months in the next budget period
Q. What should be noted for direct cost on a multi-project award?
A. The current annual direct cost of the project on which investigator participates as key personnel

45. Converting % Effort to Person Months
Multiply the percentage effort associated with the project by the number of months of investigator’s appointment
For example:
25% of a 9 month academic year appointment = academic months (9 x 0.25 = 2.25)
10% of a 12 month calendar appointment = 1.2 calendar months (12 x 0.10 = 1.2)
Tip: Track PI’s effort on monthly financial report to ensure less than 25% variance in proposed vs. actual effort.

46. Training Grants
Data Table 4
Jill Weller

47. Training Grant – Data Table 4
List Fund source as NIH, AHRQ, NSF, Other Fed, Univ, Fdn, or Other
Role – should be PI or Project PI only (NO Co-I unless a multi PI Project)

48. FAQ’s
Q. If you are in a no-cost extension year, do you list zero or do you list the amount of funds carried forward? A. List the amount of direct cost funds that are remaining in the grant award Q. Is Table 4 the same as Other support? A. No. Effort, pending, completed are not included

50. Exercise

51. Find the Error - Biosketch
Missing eRA Commons Username
Check form, 2015

52. Find the Error - Biosketch
Not chronological order

53. Find the Error - Biosketch
4 Publications only
Not a .gov URL

54. Find the Error - Biosketch
Grant has ended
Pending is NOT included in Biosketch, should be completed

55. Find the Error - Other Support
Should be ACTIVE not current
Missing OVERLAP

56. Find the Error - Data Table 4
No, Co-I is to be listed on an R01
Grants ended
Verify dollar amounts for the project

57. Biosketch Resources

58. Other Support Resources

59. Data Table Resources

60. Resources

61. Brianne Decker - Sr. Fund Manager
Leticia Hu – Sr. Fund Manager
Jill I. Weller – Training Grant Analyst