1. TMS Online training material
Association training: presentation on ITMS

2. General introduction

3. ITMS: International Transfer Matching System
General Introduction
What is Itms?
ITMS: International Transfer Matching System
ITMS was established by FIFA to transform the international transfer market:
1. Centralisation of all documents
2. Transparency of all payments
3. Protection of players, including minors
4. Standardisation of transfer process

4. General Introduction Key principles Open access Standardisation
The system is available via the internet (with appropriate security elements)
Standardisation
Standard process for international transfers, minor applications and claims (according to the FIFA regulations)
Centralisation
The information and documents uploaded are available in ITMS at any time
Transparency
The two clubs involved in a transfer must disclose the details of that transfer in the system, including payment and banking details
Confidentiality
The system provides the necessary security measures to ensure the confidentiality of the information in the system
Protection
TMS guarantees a minimum standard of protection for all players, in particular minor players

5. Why is mandatory? Annexe 3 of the regulations
General Introduction
Why is mandatory? Annexe 3 of the regulations
Article 1.5: the use of TMS is a mandatory step for all international transfers of professional male players within the scope of eleven-a-side football, and any registration of such player without the use of TMS will be deemed invalid.
1. Professional players cannot be
registered with a paper ITC.
2. Releasing association cannot
respond to an ITC request outside
ITMS for a professional player.
3. Player cannot play in official
matches for his new club until the
ITC process is complete.

6. Application Management
General Introduction
TMS groups and duties
Training & Support
Operates Helpdesk
Provides technical assistance
Designs training and education
Organises conferences and workshops
TMS Compliance
Monitors transfers
Trains on regulations
Enforces regulations
May apply sanctions of up to CHF 14,000
Application Management
Develops and deploys new system releases
Solves technical issues
Ensures the stability and security of the system
For all queries, contact the TMS Helpdesk first:

7. Corporate & Sports Legal
General Introduction
FIFA departments and duties in ITMS
Players’ Status
Impose club transfer ban
Authorise/intervene in transfers
Process minor applications
Process claims
Disciplinary
Suspend club
Corporate & Sports Legal
Suspend association

8. user obligations

9. User obligations Club users
Use ITMS for international transfers of male professional players (art. 1.5 of Annexe 3 of the Regulations)
Provide compulsory data and upload mandatory documents when creating instructions (art. 2.3, art. 2.4 and art. 4 of Annexe 3 of the Regulations)
Declare any payments made in ITMS (art. 1.2, art. 4.2 and art. 4.6 of Annexe 3 of the Regulations)
Train new TMS users (art of Annexe 3 of the Regulations)

10. User obligations Association users
Update own master data (art of Annexe 3 of the Regulations)
Confirm players newly added in ITMS who are currently registered in their association (art of Annexe 3 of the Regulations)
Complete ITC procedure and minor applications involving their affiliated clubs (art. 5.2 of Annexe 3 of the Regulations)
Provide training and support to affiliated clubs (art. 5.3 of Annexe 3 of the Regulations)

11. User obligations All users
Log in to ITMS daily to check pending tasks (art. 3 par. 2, Annexe 3 of the Regulations)
Maintain confidentiality (art. 3.4 of Annexe 3 of the Regulations)
DO NOT SHARE ITMS ACCOUNTS! One-account-one-user policy (art of Annexe 3 of the Regulations)

12. Failure to do so could result in…
User obligations
All users
Failure to do so could result in…
Warning letters
FINES!
2. Sanctions
3. Disciplinary action from FIFA

13. Association role

14. Transfer process

15. Association role: transfer process General overview
The club(s) involved enters all relevant information in ITMS (including financial data) and uploads the mandatory documents
The identity of the player is confirmed by the former association (if applicable)
The ITC request is made at the proper time. The ITC is created in ITMS and the player is registered.
If applicable, the new club declares all payments made and uploads the respective proof of payment
Association

16. Association role: transfer process Player confirmation
When a club adds a new player to the TMS database, the player must first be confirmed by the former association, and the status of the transfer will be «Awaiting confirmation of player»
Here the former association must simply confirm the identity of the player. They can:
Reject
Confirm
Transfer is cancelled.
The transfer can proceed.
The former association should only reject:
If they cannot confirm the identity of the player, e.g. player is not registered at their association (cf. art of Annexe 3 of the Regulations)
If the player currently exists in the TMS database, and this is a duplicate player.
If the former association finds that some of the player’s details need to be updated, e.g. Name, Nationality, date of birth, they may update the player details before they confirm the player. This can be done by clicking “Edit current player”.

17. Association role: transfer process ITC Process
New association
Former association
ITC request
ITC delivery
ITC
Player passport
Sporting sanctions
ITMS
ITC receipt +
Player registration
As shown in this slide, in order to get the sub-committee’s approval, the new association submits ist application via TMS.
In case of an international transfer (appart when the move is for humanitarian reasons), the former association has to approve (or dispute the application).
The application is then submitted to FIFA for consideration and decision.

18. Master data

19. Season dates and registration periods
Association role: Master data
Associations must enter and update their own master data within the time frame established in the Regulations.
Season dates and registration periods
Clubs’ details

20. Minor applications

21. Minor applications General overview
EXCEPTIONS
The parents of the player moved for reasons not linked to football.
The player is over 16 and is moving within the territory of the EU/EEA.
Both player and club are within 50km of their common borders and the distance between the two is less than 100km.
Player is registering for the first time and has lived continuously for the last five years in the country of intended registration prior to this request.
The player is an exchange student undertaking an academic program abroad.
The player is moving for humanitarian reasons accompanied by their parents.
The player is moving for humanitarian reasons without their parents.
Article 19: FIFA does not permit the international transfer of players under 18 or the first registration of a minor in a country of which he/she is not a national (p. 20)

22. Minor applications association’s role
New association
Former association
Disclose reason for the request +
Upload mandatory documents
ITMS
Not applicable for
first registrations and
humanitarian reasons
Submit its position
As shown in this slide, in order to get the sub-committee’s approval, the new association submits ist application via TMS.
In case of an international transfer (appart when the move is for humanitarian reasons), the former association has to approve (or dispute the application).
The application is then submitted to FIFA for consideration and decision.
The application passes to
FIFA for consideration and decision.

23. Minor applications Fifa’s role
Administrator
Case handler
Judge
Assigns the case to the appropriate case handler Status: “Awaiting assignment”
1. Examines the case in detail
2. Creates a summary of the facts for the judge
3. Assigns judge(s) to case
Status: “Under consideration”
1. Consults with any other judges
2. Makes final decision
3. Enters decision in TMS
Status “Awaiting judgement”

24. Minor applications Best practices
1. Please refer to the “Minor player application guide” and “Pertinent facts” documents available in the Help Centre
2. All uploaded documents must be in an official FIFA language
3. Make sure the uploaded documents are complete and correct

25. Minor applications communication from fifa
If necessary, the case handler can request additional documents or send information letters to the parties involved before the minor application is submitted for a decision. The relevant parties will be notified in the dashboard.
Click on “View details” to view the letters and submit a response, if applicable

26. Min0r applications Decision notified
Once the judge has entered the decision in ITMS, the status of the minor application changes to “Accepted”, “Rejected” or “Not admissible”
Application accepted
The new association can proceed with the ITC request or the first registration of the player
If the player will be registered as a professional, the transfer must be processed in ITMS
Application rejected
The player cannot be registered with the new club
The association has ten days to request the grounds of the decision in ITMS

27. Min0r applications minor player transferred as a professional
Minor application
Submit applications well in advance of the intended registration date of the minor.
Bear in mind the registration periods.
International transfer
Correctly enter the compulsory information regarding the transfer instruction and correctly upload all mandatory documents prior to the end of the registration period, irrespective of the minor application.
Save the transfer instruction. You cannot confirm it until the minor application is approved in TMS.

28. User management and access

29. User management before you can become a user
You need to meet certain requirements:
You must be a direct employee of the organisation
You must have basic computer skills
You must have a good working knowledge of either English, French, German or Spanish
You cannot already be an active TMS user for another club or association
You cannot be an intermediary
You cannot be a professional football player

30. User management New user activation process
Active association and club users are in charge of submitting activation requests for new users via TMS.

31. User management New user activation process
TMS user requester:
Completes the application form
Uploads all required documents
Training & Support:
Reviews and processes all applications in TMS
address: personal, needs to be unique and will be the username
Add a club if new participating club -> organisational DPA needed
Find the documents in the Help Centre -> link
No more confirmation of training as a document, but as a declaration electronically
Main contact is the TMS Manager -> should be kept updated, it is the I&C uses to send letters
For change of users -> inform Helpdesk if a user needs to be deactivated -> coming soon!
No notification outside of TMS -> check on a regular basis for info about status and rejection if applicable.
I&C:
Explain importance of obligations as a TMS user:
Stakeholder liability: Art. 9.3, annexe 3: “Associations and clubs are liable for the actions and information entered by their TMS managers”.
Personal liability: Declaration of Confidentiality and Due Care: “I am aware that any failure to comply with the obligations under this agreement may lead to personal liability.”

32. Confidentiality AND ACCESS
Art. 3.4 of Annexe 3: Associations and clubs will keep all data obtained based on the access to TMS strictly confidential and take all reasonable measures and apply the highest degree of care in order to guarantee at all times complete confidentiality……(p. 43)
Use confidential information exclusively for the purpose of implementing player transactions in which the associations and clubs are directly involved.
IMPORTANT
Associations and clubs shall ensure that only authorised users have access to TMS. Furthermore, associations and clubs must select, instruct and monitor the authorised users with the highest possible care.

33. access ITms system The LIVE system https://prod.fifatms.com
The TEST system

34. The username NEVER CHANGES.
access
Lost password
If you forget your password, you can always create a new one using the “Lost password” function available on the ITMS login page.
The username NEVER CHANGES.

35. Online Help Centre

36. Online Help Centre
ITMS has an online Help Centre available in the system 24 hours a day, seven days a week.