1. Other Duties As Assigned
Cindy Mohat
University of Texas at Arlington
Emergency Management Coordinator

2. Objectives
To identify what you should establish in an emergency management program.
To identify how you get an emergency management program off the ground.
To identify what will help you be an effective emergency manager.

3. Overcome the feeling of being overwhelmed.
Overview
Overcome the feeling of being overwhelmed.
Where to start……
Develop a “committee”
Develop a NIMS letter
Do a hazard, risk, vulnerability, and security assessment
Develop a Basic Plan and annexes
Exercises
Develop a strategic plan (one year/five years)
Identify who can help you
Training you should consider
Secret weapons that may work for you

4. Short Term Strategic Plans
Short Term (Year One)
In one year what are your overall plans
Identify committee components
Create a NIMS letter/policy
Do assessments
Develop a Basic Plan
Participate in training

5. Long Term Strategic Plan
2nd, 3rd, 4th, and 5th year
Develop 5 annexes each year
Participate in more training/conferences
Develop a plan for “first responders” to take ICS classes
Participate in local emergency management meetings (REM, TCEM, associations)
Develop an exercise schedule

6. Create A Committee Define the purpose of the committee?
Who should you include on your committee?
Does personality matter on the committee?
How often should you meet?
What are the benefits of being on the committee?
What will be your role as the emergency manager on the committee?
Feed them and they will come…

7. Develop a NIMS “Letter”
What is the purpose of the “letter”/ resolution
Is there any liability if I don’t follow it
What are the benefits of NIMS
Command and Management
Preparedness
Resource Management
Communications and Information Management
Supporting Technologies
Ongoing Management and Maintenance
You can talk, and play with your neighbors
MONEY

8. Develop a NIMS Letter Where can I get a sample of a letter
NIMS Court Order sample
NIMS City Ordinance sample
NIMS Resource Center
Supporting Documents
Local emergency planning guide
Preparedness standards for emergency management in Texas

9. Assessments Hazard Analysis What do I have, potentials, categories
Likelihood of occurrence (Low-1,Moderate-2,High-3)
Estimated impact on public health & safety (Limited-1, Moderate-2, Major-3)
Estimated Impact on Property (Limited-1, etc.)
Total for each column
1-3=low probability with little impact
4-6=moderate probability with moderate impact
7-9=high probability with high impact on life and property

10. Assessments The process where you: Identify hazards.
Risk Assessment
The process where you:
Identify hazards.
Analyze or evaluate the risk associated with that hazard.
Determine appropriate ways to eliminate or control the hazard.

11. Assessments Vulnerability Assessment
Considers the potential impact of loss from a successful attack as well as the vulnerability of the facility/location to an attack.
Impact of loss is the degree to which the mission of the agency is impaired by a successful attack from the given threat.
MGT310-Threat & Risk Assessment

12. Assessment
Security Assessment (buildings, fences, locks, intake systems, etc.)
Banking and finance (bursars office)
Transportation (bus service on campus)
Power (power plants on campus
Communications (notification system, s, phone systems)
Hardware on buildings (magnetic, master keys, card swipe)
Emergency services (health services on campus)
Fire departments
Law enforcement agencies
Public works (facilities management)
Information Technology

13. Plans
Basic Plan
State website
Elements
Authority
Purpose
Explanation of Terms
Situation and Assumptions
Concept of Operations
Organization and Assignment of Responsibilities
Direction and Control
Readiness Levels
Administration and Support
Plan Development and Maintenance

14. Plans
Annexes
State website
Easy to develop
Looks like everyone else's (Emergency Support Functions [ESF]
22 (23) functions
A- Warning
B- Communication
C- Shelter and Mass Care
D-Radiological Protection

15. Plans Pandemic Work with your local health authority
County health authority
Becoming a corporate vs. community Point of Dispensing (POD) site
Buy and maintain your own materials
Only take care of your “own”
Will get medications
Need doctors/nursing staff to assist

16. Plans Overarching Business Continuity Plan
If you are a Business Continuity planner you will have to:
Tie all the plans together
Exercise groups
Foster cooperation and participation
Help identify mission critical functions

17. Training To Consider
The Professional Development Series includes 7 Emergency Management Institute (EMI) independent study courses.
120.a
230.b
335.b
240.a
241.a
242.a
244.a

18. Training To Consider
FEMA Website (new NIMS compliant course guidelines)
IS-100.b, FDA, HCb, HE, Fwa, Leb, PWb, SCa
IS-200.b (ICS 200), HCa
IS-700.a National Incident Management System (NIMS), An Introduction
IS-701.a NIMS Multiagency Coordination System (MACS) Course
IS-702.a National Incident Management System (NIMS) Public Information Systems
IS-703.a NIMS Resource Management Course
IS-704 NIMS Communications and Information Management
IS-706 NIMS Intrastate Mutual Aid - An Introduction
IS-800.b National Response Framework, An Introduction

19. Exercises Start simple Seminar Workshops Tabletop Game
Operations-Based
Drills
Functional
Full-Scale

20. Who Can Help you State Division of Emergency Management
Local emergency management
County emergency management
District Coordinators
Network of individuals in associations
International Association of Emergency Managers
College Caucus
Emergency Management Association of Texas
Emergency Management Accreditation Program

21. Secret Weapons Keep your meetings short (1 hour if possible)
Keep a pretty strict agenda
Bring food
If at a university, have an internal audit. Get to know the auditors-they are your friends (feed them too!) 
Provided a budget
Assistance
Accountability

22. Secret Weapons Sincerely get to know the people you work with
Find out what their concerns are and speak to those concerns
Be dependable
Take the “other duty” and make it a priority a few times a month
Ask lots of questions

23. Once the ball begins to roll
It takes on a life of its own
More manageable
Ask for an intern (University of North Texas, Criminal Justice Department, Community Emergency Response Team (CERT), academics)
Maybe paid or not
Resourceful
Eager to help and learn

24. Questions? Cindy Mohat, CEM®,TEM University of Texas at Arlington
Emergency Management Coordinator