1. AELAS and AzEDS Update Presented to: ASCUS Meeting February 10, 2017
Mark T. Masterson
Chief Information Officer
Sr Program Manager: Sheri Fimbrez

2. Current state Operational Data Store OEMS “One Stop Data Shop” AzEDS 2
Note – Not depicted but also part of current state are:
Staff / HQT – applications currently pulling data directly and will streamline in future state
STC in AzEDS
Calendar (Enterprise)
Current state
Manage
Organization Entities
(Districts, Charters, etc) 1 2
Multiple Copies of Student Data *Data integrity and quality at risk
AZDash
Enterprise
OEMS
CTE 6
MCESA 7
School Finance Systems
Operational Data Store
“One Stop
Data Shop”
Budgets
Health & Nutrition
Payments (APOR/CHAR) 6
ESS
Manage
Student Data
(Memberships, SPED, ELL, etc) 4
SAIS Process
(FY16, FY15, FY14)
AzEDS
Accountability 3
SAIS – Student Details
Assessments
Azella & AIMS only
External Assessment Data Sources
(AZMerit, ACT, Stanford, Gold, …) 5
20+ Additional Agency Applications

3. ER Studio & Data Dictionary
Future state
Reporting Visualizations (TO BE)
NEW School Finance Systems (TO BE)
Manage
Organization Entities
(Districts, Charters, etc)
OEMS
Payments
AZDash
Budgets
CTE
Operational Data Store
“One Stop
Data Shop”
Manage
Student Data & Student-Teacher-Course (STC)
(Memberships, SPED, ELL, etc;)
MCESA
AzEDS
Health & Nutrition
ER Studio & Data Dictionary
ESS
Manage
Staff Data
Staff (tbd)
Accountability
EdFacts
Assessments
External Assessment Data Sources
(AZMerit, ACT, Stanford, Gold, …)
Streamline Agency Applications (TO BE)

4. AzEDS website and blogs
Working on proactively communicating upcoming changes
Especially rules so you know what is coming
Calendar
Upcoming releases
Important dates
Publish known issues and status weekly

5. AzEDS recent fixes Reports Integrity Rules
Drop Out Recovery Report (DRP10) fix – extra blank pages removed
TRANS15 report – added DRP transactions for verification
SPED72 – Schools were not correct in selection list (did not impact any access to student data, just extra schools that should not be there)
Integrity Rules
10064 checking for grade changes greater then one grade changed to Informational vs Failure
40065 – rule was not checking private placement need and erroneously failing
Aggregation (ADM Calculation Engine – ACE)
ADM calculation for AOI students updated

6. AzEDS known issues Integrity known issues:
SPED Rules – 40044, 40061, 40067, all fixed and ready to be released (holding a couple days to ensure Data Push for February is complete first)
Drop Out Recovery rule – 80028, some are students are failing even with correct data
Membership Rule – 10081, students who re-enroll in same school
A handful of students are impacted by bugs with following rules – 10120, 20017
ADM Interval issue for students having gaps between enrollment dates (QA started; target early March)
SPED72 – display issue, additional incorrect schools displaying in drop down

7. New enhancements and reports
AzEDS Student Analysis Tool - Phase I released!!!!!
A user who normally runs the STUD15 or the STUD10 for Student School Enrollment, FTE, Tuition Payer and Special Enrollment information and the ELL10, SPED10, SUP10 and SUPP11 while analyzing data for a single student can use this tool to see all the current data for these different areas in a single screen.
Still to come in future releases – Integrity Tab, ADM Tab, transactions posted by resource type and more …
Reports
New ELL Program Participation Report (ELL71)
Upcoming change – sort by Grade (working to get into an upcoming release)

8. Upcoming enhancements
AzEDS Platform
API 3.0 (going live 7/1) – EdFi 2.1 and Link Membership to DOR; Calendar impacted due to EdFi but will not replace Enterprise for FY18 (current method of adding calendars)
New Azure database hardware and Azure model
Tools
NEW Split Tool (Early April)
Enhancements to Student Analysis Tool (Early April - Phase 2)
Integrity Rules
New! Support Program Rules (Mid Feb)
New! Accountability Non-Payment Rule to check for race (very important for State reporting)
Enhance – Attendance outside of enrollment – do not fail where attendance is + 10 consecutive days after withdrawal date
New! Accountability Non-Payment Rules (Early April)
NEW Gold Canyon Diploma (GCD) Rules/Reports/Calculation

9. Upcoming report enhancements
Report Performance
Hardware – February
Split Reports into two categories – approach varies by type of report
Non real-time reports– separate and index (Mar/Apr)
Real-time/verification reports – performance tune by report - starting with STUD10 (Mar/Apr)
Enhance ELL Program Participation Report (ELL71)
Upcoming change – sort by Grade
NEW - Limited ADM Summary Report
NEW – Concurrency – either separate Report or included in Limited ADM
EX-1 (Target by June)
OCT1 FED SPED - Enhance to better support LEA needs; 2/24 filter out younger than 3 older than 21
Analyzing all enhancement requests received on Reports to try to complete some in Q4

10. ADEConnect Entity Administration
Presented to:
ASCUS Meeting
February 10, 2017
Mark T. Masterson
Chief Information Officer
Entity Admin Team: Karen Bowers & Jeff Powell

11. Presentation outline Review Entity Administration highlights
Entity Administration demo
Call for User Acceptance testers
Q&A

12. Entity Administration highlights
Cross-browser compatibility
Real-time updates
Bulk new accounts creation
Bulk role assignment/removal

13. Entity Administration demo
User Acceptance Testing (UAT) environment
Call for User Acceptance testers
Contact

14. Questions?

15. Service Manager Self-Service Portal
Presented to:
ASCUS Meeting
February 10, 2017
Mark T. Masterson
Chief Information Officer
Lori Ventura

16. Agenda Accessing the portal New terms
Preview the Service Manager Self-Service Portal
Review Quick Reference Guides (QRGs)
Beta testing timelines

17. Accessing the portal
Service Manager authenticates users based on ADEConnect accounts.
Anyone with an ADEConnect account can access the portal
There is no associated role within ADEConnect to use the portal
It authenticates security based on the user’s address and password associated to the ADEConnect account

18. Don’t have an ADEConnect account?
Self-registration method
Easily create a Self-Registration account using the Event Management System
Also provides info on classes and seminars offered by ADE
Entity Administrators method
Entity Administrators (EA) can create an account on behalf of the requested user using the EA portal within ADEConnect
EA needs the user’s first, last and address
No need to assign a relationship to an LEA/school or role

19. New terms… Service Manager Self Service Portal Service Catalog
Service Offering
Request Offering
Help Article

20. Quick Reference Guides (QRGs)
5 QRGs have been written with a user in mind
Accessing the Portal
Searching for Help Articles
Rating and Flagging a Help Article
Creating a ticket
Viewing tickets

21. Dates for roll-out 2/7 – hold kick-off beta test meeting
2/8 – deploy to beta testers
Weekly 45 minutes meetings to discuss opportunities for enhancements and key successes to the portal
Tuesday, February 14; 1pm
Tuesday, February 21; 1pm
Tuesday, February 28; 1pm
3/7 – Go Live
**Schedule subject to change

22. Thank You Mark T Masterson Chief Information Officer
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