1. The Coal County 4-H Record Book

2. Oklahoma 4-H Record Book Quiz
The following questions will test your knowledge on record book basics!

3. Which of these sections is NOT part of the Record Book?
The story
The résumé
The Oklahoma Report Form
Photos
B. The résumé

4. What age must a 4-H member be to enter a STATE Record Book?
12 years old
13 years old
14 years old
15 years old
C. 14 years old

5. How many pages of photos may be included in a record book, excluding the Photography Project?
B. 3 pages

6. True or False? Photos can be integrated into the 4-H Story.
B. False

7. How many 4-H projects can be included in a Level 1 record book?2 3
All major projects
A. 1

8. In the 4-H Awards section, can awards for all projects be listed?
Yes No
Only if it is a state level award
Only if it is a national level award
A. Yes

9. Which of these is NOT a good strategy for writing captions for photos?
Start statements with “Here I am at the…”
Explain what is going on in photo and how it affected the project.
Explain your role in the photo and what you learned.
A. Start statements with “Here I am at the…”

10. True or False: If you flub up the guidelines for record books just a little bit, you’ll be fine.
B. False

11. How did you do?

12. What is a Record Book? A way to compete for awards and scholarships
One of those things that kids/parents put in those stiff green folders with a clover
A real headache!

13. A Record Book is also…
An organized way to summarize a 4-H member’s project work, leadership and citizenship activities.
A way to help members learn:
To set goals and work toward them
To make decisions
To keep records
To utilize available technology
To summarize information
To manage time and resources
To communicate thoughts, feelings and achievements

14. The Bottom Line:
Like all other aspects of 4-H, record books teach life skills through experiential learning.
They reinforce learning and develop understanding.
They should answer three questions:
What was learned?
What does it mean?
How is it used?

15. Where to begin? Planning is key
The best place to start is with the established objectives for your project
All project objectives are listed in the Summary of Awards
These reflect the current focus of projects and provide a road map for all members
Judges will read the project objectives while judging!
Set short term goals
Based on project objectives, what do you want to accomplish/learn this month or year?
Early on, set long-term goals
Where do you want this project to take you?

16. Tools to Help
This webpage has all the tools you will need for all of the state 4-H Awards Programs:
By far the most useful tools are the Awards Handbook and the Summary of Awards
Talk about each section of the webpage. Give handout that goes over each section

17. State 4-H Awards Selection Process Record Books Judged
All 4-H Record Books and Award Applications Due in State 4-H Office by noon
All written material sorted and checked
Approximately 100 project, scholarship and special award finalists participate in interviews
Interview scores are combined with written material scores and state winners determined
Record Books Judged
Review and score written material
3 members on each committee
Up to 10 interview finalists selected from Hall of Fame Blue Award Group
Interviews Conducted
Interview Committees review written materials and conduct interviews
3 members on each committee
Up to 3 finalists and 3 alternates selected per Level I & Level II project.
Score of 75 or higher required
25-30 Level III & IV scholarship finalists selected for interview. Final number is determined by number of applicants with multiple entries.
Interviews confirmed and Interview schedule completed
State Winners Announced at
Honor Night Assembly at
State 4-H Roundup
Counties notified by regarding members selected as project, scholarship or special award finalists

18. Parts of a COUNTY Record Book
County Project Report Form
Section I – Project Work
What have you done in this project? (Including type of project, expenses, income, how many times exhibited, etc.)
1 page maximum
Section II – Leadership Experiences
- Have you served as an officer, helped with camps, club activities, fairs, etc.
Section III – Citizenship/Community Service Experiences
- Have you listed experiences that have contributed to the welfare of the community?
Section IV – 4-H Awards
½ page; no more than 10 awards
Section V – Non-4-H Experiences
½ page; no more than 10 awards/experiences
Section VI - Photo section
Up to 3 pages, except for the Photography Project
Section VII - 4-H Story (More qualitative than quantitative)
2 pages maximum
Focus on project; have goals set for next year

19. County Report Form: Formatting Tips
No “preferred” way
Use tables or graphs to illustrate repetitive activities or show time spent on project work
Use short statements to report one-time or short-term activities (include number of times or number of participants as appropriate)
Use impact statements or summaries to emphasize special projects
Use lists to show that public speaking or judging activities were project-related
Selectively use bold type and/or color

20. List entries by year to show growth
2010
Provided display on dog obedience commands at county fair.
Led “Dog Breed” game at local 4-H meeting.
Presented demonstration on “Homemade Dog Biscuits.”
2011
Manned working display on “Dog Breeds” at county Mini-Roundup.
Gave power point presentation on “Dog Care” at county contest.
Served as ring steward at district 4-H Dog Show.
2012
Taught the “Sit” and “Sit Stay” commands at county 4-H Dog Obedience Classes.
Represented Southwest District on State Teen Leaders Companion Animal Council.
Co-led workshop at District Volunteer’s Conference on “The 4-H Dog Project.”

21. More Considerations: Include level and numbers reached.
Have a column for level – Local (L), County (C), District (D), State (S), National (N).
Include a column with numbers reached.
Place an asterisk next to leadership and citizenship that relate to the project being reported:
2012 *Presented “Food Safety Guidelines” at 4-H Food Showdown Training.

22. More Considerations: Vary use of verbs, prepositions, etc.
Taught Led Instructed Trained Educated Explained
Showed Demonstrated
Tutored Coached
Drilled Directed
Use your Thesaurus!

23. Section I - Project Work – 25 points
4-H Project Work
Concise summary of work done as a 4-H member in the project
Should show growth in number and complexity of activities
Other Project Work
Summary or examples of how 4-H knowledge, skills and project work were applied in other organizations and/or settings
Other Project Work DOES NOT mean you add work you have done in other 4-H projects – it refers to work you’ve done related to your project in other organizations and/or settings

24. Statements

25. Charts and Narratives

26. Other Project Work

27. Section II – Leadership Experiences – 15 points
4-H Leadership
Relates directly to the project reported.
Projects led, organized or assisted.
4-H is visible as “lead” organization.
Other Leadership
Leadership in other 4-H projects.
Use of 4-H Leadership skills to benefit other organizations/groups.

28. What is Leadership? Helping an individual on a one-to-one basis.
Helping several individuals with a project in a group situation (presenting a workshop, demo or speech).
Helping individuals learn through project promotion (displays, distributing literature).
Planning, organizing, implementing and evaluating a program or activity.
Serving as leader for a project club or regular club.
Serving as a committee chairman or officer.
Representing your group at a leadership conference (State 4-H Roundup, D.C. Trip, etc.)

29. Leadership is probably not…
Exhibiting at the fair (Project Work)
Setting up chairs for an event (perhaps Citizenship)
Giving a speech or demonstration (unless others are being taught how to give a speech)

30. Considerations:
Try to have a balance between “project leadership” and “other leadership.”
4-H Leadership Non-4-H Leadership
Organized a 4-H beef project Reporter for Oklahoma Junior
club; conducted 4 meetings a year. Angus Association.
Led tote bag sewing workshop for 1st Assisted Family and Consumer year 4-H members. Science instructor in 8th grade sewing class.

31. Leadership – Grouped by years or type of activity.

32. Section III – Citizenship/Community Service Experiences – 20 points
4-H Citizenship –
Community service projects/activities related to the project reported that are organized by/through 4-H
Individual service activities representing 4-H
Other Citizenship –
Community Service related to other 4-H projects
Community projects organized by other groups

33. What is Citizenship? Participation in service learning activities
Activities that foster greater understanding of community issues
Donations, community fund raisers, food or clothing drives etc.
Involvement in special causes – Heart Association or Diabetes education, volunteer for local Red Cross, Salvation Army, Ronald McDonald House, etc.
Remember, true citizenship is not just picking up trash – it takes the 4-H’er to a higher level of maturity, creativity and understanding

34. Citizenship is probably not…
Teaching a workshop (leadership)
Giving a talk or demonstration (unless the purpose is to get support for a service project)
4-H Citizenship is not what you do as a member of your church youth group (but could be reported as other citizenship)

35. Leadership vs. Citizenship
Dozens of record books each year confuse these terms
When you are leading or organizing a project, it goes in leadership, even if you are leading a community service project
Examples:
Leadership
Organized a calendar drive for two nursing homes
Citizenship
Donated 15 calendars to calendar drive for two nursing homes

36. Citizenship Separate “4-H” from “other”

37. Section IV – Awards – 10 points
10 points of overall score
Project-related 4-H accomplishments
Significant awards/trips
OK to summarize or group similar types of recognition
Not to exceed ½ page
May be chronological or in order of importance

38. Section V – Non-4-H Experiences – 5 points
5 points of overall score
Include all significant participation in groups/activities outside of 4-H
If project-related activities have been reported in other sections, do not repeat
Show important awards/participation in other organizations
Summarize or group similar types of recognition
Not to exceed ½ page

39. Awards/Other Activities

40. Photo Section – 5 points Suggested Pictures 3-4 pictures per page
1 page of project work
1 page of leadership activities
1 page of citizenship activities
Photography books only –
up to 10 additional pages to illustrate technique/skill
3-4 pictures per page
Up to 6 pictures if digitally cropped and captions printed as one unit
Descriptive Captions
Attractive Presentation
If digitally creating your photo pages, DO NOT DISTORT PHOTOS!

41. A good photo section: Shows member engaged in a variety of activities
Action pictures are always best!
Illustrates growth by showing member at different ages
Uses good captions
Avoid starting each caption with “Here I am….”; “I am….”; or “This is me doing…”
Don’t state the obvious. Explain what is going on and how it affected your project.
Don’t repeat yourself in the same caption. Remember, your space is limited.
Do not write as if you are talking about yourself to someone else.
For example: “David is shown planting a test plot of corn,” sounds strange if you are David.

42. Do Not Do

43. The 4-H Story – 10 points Project Growth – Personal Growth –
Document change over time in skill, ability, numbers, etc.
Personal Growth –
Examples of how 4-H and this project have impacted the member and others
Application of 4-H knowledge and skills
Examples of leadership and service and application of skills in other settings

44. The 4-H Story Complements the facts in the County Report Form
Shares the member’s feelings
Tells who, what, when, where, why and how the facts in the CRF came to be
Must be double spaced
Must be no more than 2 pages

45. General Formatting Guidelines
Margins
Top – 1 inch
Bottom – ½ inch
Left Side – 1 ¼ inch
Right Side – ½ inch
*Larger margins OK - Smaller DQ*

46. General Formatting Guidelines
Recommended Fonts
Times New Roman 12
Arial 12
Courier 12
Smaller fonts will be disqualified
Discouraged Fonts
Any narrow, condensed, script, or novelty fonts

47. General Formatting Guidelines
Disqualifications
ANYTHING extra – check guidelines
Too many pages
Too much space
Reduced fonts
Smaller margins
Reduced spacing
Excess photos (more than 3 pages)

48. Questions?

49. The County Report Form
Where Does It Go?

50. Section I – Participation in 4-H Project Section IV – Awards
In 2010, you bought 3 breeding sheep to add to existing herd for your main project.
Section I – Participation in 4-H Project
Section IV – Awards
Section II – Leadership
Section III -- Citizenship
A. Section I – Participation in 4-H Project

51. In 2012, you were elected as reporter of County 4-H Council.
Section I – Participation in 4-H Project
Section II – Leadership
Section III – Citizenship/Community Service
Section IV – 4-H Awards
B. Section II - Leadership

52. D. Can’t put in this book Section I– Participation in 4-H Project
Record Book Category is: Fabrics & Fashion. Where would you list Food Showdown practices?
Section I– Participation in 4-H Project
Section IV – Awards
Section II – Leadership
Can’t put in this book
D. Can’t put in this book

53. C. Section II - Leadership
In 2009, you coordinated the Habitat for Humanity Lunch for Workers for your 4-H club.
Section I – Participation in 4-H Project
Section IV – Awards
Section II – Leadership
Section III -- Citizenship
C. Section II - Leadership

54. You were selected as the 2012 County Hall Of Fame Recipient.
Section IA – Participation in 4-H Project
Section II – Leadership
Section III – Citizenship
Section IV -- Awards
D. Section IV - Awards

55. In 2011, you participated in 1 county, 1 district, 1 state and 1 national FCS Skill-A-Thon contest.
Section I – Participation in 4-H Project
Section I – Listed as Non-4-H Work
Section IV – Awards
Section V – Non-4-H Activities
A. Section I – Participation in 4-H Project

56. Section I – Participation in 4-H Project
In 2010, developed exhibit on Food Safety for Food Science 4-H Project to display at school health fair and local grocery store.
Section I – Participation in 4-H Project
Section I – Listed as Non-4-H Work
Section III – Citizenship
Section V – Non-4-H Activities
A. Section I – Participation in 4-H Project

57. C. Section III - Citizenship
Collected soda can tabs from local restaurants to donate to the Ronald McDonald House.
Section I – Participation in 4-H Project
Section II -- Leadership
Section III – Citizenship
Section V – Non-4-H Activities
C. Section III - Citizenship

58. B. Section II - Leadership
Served on the County 4-H PAC Committee representing the County 4-H Council.
Section I – Participation in 4-H Project
Section II – Leadership
Section III – Citizenship
Section V – Non-4-H Activities
B. Section II - Leadership

59. B. Section I – Listed as Non-4-H Work
In Performing Arts Project: Performed puppet show with church youth group.
Section I – Participation in 4-H Project
Section I – Listed as Non-4-H Work
Section III – Leadership
Section IV – Awards
Section V – Non-4-H Activities
B. Section I – Listed as Non-4-H Work