1. GOSOSY State Steering Team
November 3, 2016
Pittsburgh, PA

2. Agenda 10:00 am- 6:00 pm TST and SST Together
Lead State Welcome and Introductions
Welcome to Pennsylvania
GOSOSY TST Work Group Presentations – TST Work Groups
Curriculum and Materials Development
Professional Development
OSY Learning Plan
Goal Setting
Identification and Recruitment
1:00 pm- 6:00 pm SST Members and/or their Representatives
Mentoring Pilot Highlights—Nebraska
Initial GOSOSY Dissemination Event Planning
GOSOSY Data Collection for State Directors – Marty Jacobson
Year 1 results in the Annual Performance Report (APR)
Timeline for collection of APR cover sheets
Pilot results
FII for Year 2 and data collection
State panel discussion
Collaboration efforts with other CIGs – Barbie Patch
GOSOSY Budget
Future meeting dates/times

3. Welcome John Farrell, Director of Special Projects, KS
Carmen Medina, MEP State Director, PA
Special Guests

4. Member States Nebraska Alabama New Hampshire Florida New Jersey
Georgia
Illinois
Iowa
Kansas
Kentucky
Massachusetts
Mississippi
Nebraska
New Hampshire
New Jersey
New York
North Carolina
Pennsylvania
South Carolina
Tennessee
Vermont

5. Partner States Alaska Arkansas California Colorado Idaho Maryland
Minnesota
Missouri
Montana
Oregon
Washington
Wisconsin

6. Technical Support Team
Expectations
Membership
State Director expectations
Requirements
3 meetings per year
Conference calls
Work assignments
Team Lead meeting
Collaboration and coordination across groups
Work Norms
Be fully committed to the work and will demonstrate this commitment by meeting agreed upon deadlines, participating/attending meetings and calls until outcomes/goals are fully met.
Leave each meeting with tangible products/achievements synthesizing our meeting outcomes.
Use included reflection time to promote spontaneous, creative discussion.
Purpose- responsibilites
Who to send?
Mentoring Pilot- World Education
Tracie will ask MA, TN, VT, GA, and CA
Mental Health-- KS
Goal Setting – TOT Work Group – Sonja Williams (lead)—Ernesto?
PD- Develop training to certified and non-certified staff – Jessica Castaneda (Lead)
ID&R – in collaboration with IRRC—Jennifer Almeda (lead)
Develop web-accessible lessons- Material Development—Bob Lynch and Brenda Pessin-- leads
With support and guidance from World Ed – Andy Nash
OSY Learning Plan—Emily Hoffman
With Steve Quonn

7. Work Groups OSY Learning Plan Goal Setting Professional Development
Material and Curriculum Development
Identification and Recruitment

8. OSY Learning Plan Members Activities Emily Hoffman (MA-lead)
Margot Di Salvo (FL)
Sarah Braun-Hamilton (VT)
Activities

9. Goal Setting Workshop Members Activities Sonja Williams (NC-lead)
Joyce Bishop (AL)
April Decameron (IA)
Ernesto Vela (CA)
Monica Lorinczova (MS)
Activities

10. Professional Development
Members
Lindsay Ickes (NE-lead)
Kiowa Rogers (NE)
Sabrina Rivera-Pineda (GA)
Joan Geraci (NJ)
Lysandra Alexander (PA)
Activities

11. Materials & Curriculum
Members
Bob Lynch (NY) and Brenda Pessin (IL) (co-leads)
Peggy Haveard (AL)
John Farrell (KS)
Activities

12. Identification & Recruitment
Members
Jennifer Almeda (SC-lead)
Ray Melecio (FL)
Heather Rhorer (KY)
Barbie Patch (NH)
Deke Showman (PA)
Activities

13. 19 counties, 39 school districts. Child count 552. 32 OSY in 2015-16
Kiowa Roger, NE
Mentoring Pilot
ESU 13 Regional Project
19 counties, 39 school districts. Child count 552.
32 OSY in

14. OSY Successes

17. Baseline - Before the Mentoring Pilot Year: 20 OSY 2 OSY re-enrolled and completed high school 0 received instructional services 10 received support services 2 received Guidance 2 received Life Skills

18. Take Charge!

19. Shift in our service model
We seek to understand the OSY’s goals and dreams
We lay aside our “agenda” for the OSY and work MEP services into the OSY’s agenda; OSYs are partners rather than a students
Services are driven by the OSY, not the service provider
We seek to develop the potential the OSY already possesses
Establishing trust is top priority
The OSY “takes charge” of their future – we assist
We look at OSY instruction in terms of lifelong gain instead of short term gains
We see the GED or HSED completion as a small step in the OSY’s life plan, rather than the end goal

20. Results - First Year of Mentoring OSY 1 re-enrolled and graduated from an alternative high school 4 received instructional services 22 received support services 10 received Guidance 7 received Life Skills

21. Lessons Learned

22. The work continues

23. Dissemination Event Planning
SOSOSY
2014
Dissemination
Event
feedback
and discussion
Even
better
GOSOSY
2018
Dissemination Event

24. Dissemination Event Planning
2014
Dissemination Event
Feedback
Overall rating was 4.7 out of 5.
What worked best?
Registration process
Opening session
What needs improvement?
Networking and discussion time

25. What was most effective?
Location
Keynote speaker
Flash Drive
New tools
OSY Panel
Session quality
Technology Resources

26. facilitation of OSY Panel
What could be improved?
time for
more sessions
guided networking
breakfast
facilitation of OSY Panel
internet access

27. vendors electronic evaluations record presentations
Suggestions and ideas
electronic
evaluations
more time for
informal
networking
vendors
record presentations

28. Additional Comments “Thank you, Ms. Jennifer Quick.”
“Great idea to have electronic files on the lanyard flash drive.”
“Don’t change a thing!”
“Thank you for an inspiring conference. This field needs support.”
“Luis Urrea was awesome!”
“The tech staff was knowledgeable and helpful.”
“Listening to the students share was very motivational.”
“Very well organized. Quality breakouts!”
“Great tools to bring back to our local programs.”
“Great job to all who made the event possible.”

29. Dissemination Event Planning Questions
Overall structure-
Length of GOSOSY portion/number of sessions?
How best to collaborate with IRRC and PI?
Keynote speaker-
Potential speakers to contact?
Ideal topic? 
OSY participation-
Can we provide a leadership institute strand of sessions/experiences for OSY throughout the event?
How best to maximize the OSY panel (if we choose this way)
 Details
What is non-negotiable?

30. GOSOSY Evaluation Data Collection
Marty Jacobson
META Associates

31. Objective 1: Achievement & Learning Plans
Outcome
Measurement Tool
Timeline
1.1 75% of OSY participating in project-directed instructional services will demonstrate a 20% average gain between pre/post
Student Assessment Score Sheet (SASS) available on osymigrant.org
Annually, Year 1 data due in September 2016
1.2 75% of OSY with a Learning Plan will attain an average of 50% of the learning/achievement objectives
Learning Plan Templates will be available by 5/15/16 on osymigrant.org
1.3 Attendance by 54 OSY (consortium wide) at Goal Setting Workshops and attain acceptable or above average score on GSW rubric
Verified Attendance Rosters; Goal Setting Workshop Rubric available by 6/15/16 on osymigrant.org
The SOSOSY Training Manual has been designed to assist states in the development of systems to support Out-of-School Youth. SOSOSY Training Manual has been created to assist states in creating a system to identify, recruit and provide services to OSY. This document serves as a workbook for states to develop or improve their current services and support programs for OSY. It outlines the steps to gather and analyze OSY data, plan for service delivery, access best practices in curriculum and instruction, as well as create education plans and address advocacy needs of the OSY population.

32. Objective 2: Professional Development
Outcome
Measurement Tool
Timeline
2.1 75% of staff completing PD increase skills by 10% between pre- and post-assessment
Staff Skills Assessment available on osymigrant.org by 1/30/16
Annually, Year 1 data due in September 2016
2.2 75% of states average of 5 PD/mentoring collaborations
Director/Coordinator Form on osymigrant.org
2.3 75% of recruiters tested achieve “proficient” on OSY ID&R skills assessment
ID&R Skills Test developed in collaboration with ID&R consortium
The SOSOSY Training Manual has been designed to assist states in the development of systems to support Out-of-School Youth. SOSOSY Training Manual has been created to assist states in creating a system to identify, recruit and provide services to OSY. This document serves as a workbook for states to develop or improve their current services and support programs for OSY. It outlines the steps to gather and analyze OSY data, plan for service delivery, access best practices in curriculum and instruction, as well as create education plans and address advocacy needs of the OSY population.

33. Objective 3: State Processes
Outcome
Measurement Tool
Timeline
3.1 Five products developed/ adapted/vetted/adopted by 18 states
Quality of Implementation Tool available by 9/30/2017
Year 3, QI due by 9/30/2018
3.2 GOSOSY Dissemination Event (DE) for 200+ staff is planned, implemented, evaluated
Dissemination Event survey in Year 3
End of Year 3
The SOSOSY Training Manual has been designed to assist states in the development of systems to support Out-of-School Youth. SOSOSY Training Manual has been created to assist states in creating a system to identify, recruit and provide services to OSY. This document serves as a workbook for states to develop or improve their current services and support programs for OSY. It outlines the steps to gather and analyze OSY data, plan for service delivery, access best practices in curriculum and instruction, as well as create education plans and address advocacy needs of the OSY population.

34. Fidelity of Implementation Index (FII) for the GOSOSY MEP Consortium Incentive Grant (Year 1: 9/1/2015 through 9/30/2016)

35. “Panel Discussion and Focused Feedback on Strategies to Provide Services for OSY”
Sonja
Carmen
Lindsey

36. Panel Focus on
GOSOSY states are interested in learning about the successful strategies that have led to positive outcomes.
Goal 1: Participating OSY will increase their content achievement as specified in their needs-driven learning plan.
Goal 2: Staff participating in professional development and learning will increase their skills and ability to deliver targeted instruction and services to OSY

37. Panel Question #1
GOSOSY states offer a variety of services designed to meet the needs of migrant students such as learning and career plans, goal development, language instruction, assessments, and credit recovery options.
How has your state structured and delivered instruction for OSY?

38. Panel Question #2
All panelists were involved in piloting Learning Plans, Mentoring, Goals Setting Workshops, and/or ID&R assessments and training materials.
Because all states are expected to participated in these components in the coming year, we would like more information about what worked and what didn’t. What did your state pilot, and what were the challenges and successes?

39. Panel Question #3
Another goal of GOSOSY is to increase collaboration with other groups and agencies in order to reduce duplication of efforts and ensure best possible services.
What were the most successful collaborations in your state and what made them successful?

40. CIG Collaboration CIG Dissemination Event Common calendar
Bridging activities
Proposed common meeting time
NASDME

41. Mentoring Pilot
States participating: Nebraska, North Carolina, Massachusetts, and Tennessee

42. What would be some of the benefits of a mentoring relationship for an OSY student?
Help to assimilate to the local culture faster,
Feel more connected to the community- community resources -jobs,
Help with creating, working towards and achieving goals and pushing them along the way.
Improve self esteem
A role model
Having someone that believes in and supports them.

43. An advocate to rely on when in need Someone to provide guidance
What would be some of the benefits of a mentoring relationship for an OSY student?
A caring adult
An advocate to rely on when in need
Someone to provide guidance
Empower an OSY to know their options
Benefit from one-on-one guidance
Know they are not alone.

44. Weekly (at least) contact by mentor with continued follow-through.
What would a successful mentoring relationship for an OSY student look like to you?
Weekly (at least) contact by mentor with continued follow-through.
Activities developed based upon OSY interest
A well structured educational session, heavily focused on academics
Working together

45. Demonstrate genuine concern and belief in the success of the OSY
What would a successful mentoring relationship for an OSY student look like to you?
A sincere individual who knows how to care for themselves in order to not have compassion fatigue
Demonstrate genuine concern and belief in the success of the OSY
Modeling healthy behavior including respect for self and others.
Established feeling of being safe and trusting

46. To work out a plan for the future.
What would a successful mentoring relationship for an OSY student look like to you?
To work out a plan for the future.
To build knowledge of available resources and know options
To feel successful and to stay with the program and reach goals.

47. Project Timeline Year 2 Year 3 Year 1
Pilot for a short-term formal mentoring project with potential for continued relationship will be developed with state feedback
Project piloted in 3-4 diverse states/regions/project areas (material development, training, implementation, feedback)
Feedback, evaluation results incorporated into revised project materials
States/regions/project areas who are interested will receive training on mentoring materials.
Short-term formal mentoring project implemented in states.
Feedback, evaluation results incorporated into revised project materials
Mentoring materials and training disseminated

48. GOSOSY Consortium Incentive Grant Budget
Year 2 draft
Oct. 1, Sept. 30, 2017
5150
Coordinator Salary
74,620.00
5910
FICA (7.65%)
11,000.00
5920
Workman's Compensation (1.30%)
2,200.00
5930
Unemployment (1.30%)
5940
Health Insurance
0.00
5970
Cell/Data/Internet
6,000.00
6010
Travel-Project Coordinator
18,000.00
6040
State Sterring Team (SST) meetings
16,250.00
6050
Technical Support Team (TST) meetings
6080
Mentor Pilot/cig collaboration (per FII)
15,000.00
6192
Dissemination Event
10,000.00
6640
Evaluation
40,000.00
6641
Consultant
16,000.00
6650
Website and IT maintenance
16,500.00
7020
Supplies/Postage/Printing
6,162.00
8500
Equipment
6,300.00
Total Direct Cost
256,482.00
9050
Admin. Allowance (indirect) 8%
20,520.00
Draft Total Budget
277,002.00
Year 2 State fee (18 States)
15,389.00
$15,389 x 18 = $277,002
draft 10/17/16
any year 1 and year 2 balances are carried into the Dissemination Event GL line
in carryover/ will be used for the DE
$6300 in equipment (may not need this= will move to DE line)
Lines 6040/6050 support meetings of SST and TST (we have tried to cut costs/not supplying lunch.
6080- supports the mentoring pilot training and CIG collaboration

49. Draft
DESCRIPTION
Year 2a
Year 2b
Coordinator Salary
74,620.00
FICA (7.65%)
11,000.00
Workman's Compensation (1.30%)
2,200.00
Unemployment (1.30%)
Health Insurance
0.00
Cell/Data/Internet
6,000.00
Travel-Project Coordinator
18,000.00
State Sterring Team (SST) meetings
16,250.00
Technical Support Team (TST) meetings
Mentor Pilot/cig collaboration (per FII)
15,000.00
Dissemination Event
10,000.00
20,800.00
Evaluation
40,000.00
Consultant
16,000.00
Web IT maintenance
16,500.00
Supplies/Postage/Printing
6,162.00
5,823.00
Equipment
6,300.00
5,775.00
Total Direct Cost
256,482.00
266,418.00
Admin. Allowance (indirect) 8%
20,520.00
21,384.00
Draft Total Budget
277,002.00
287,802.00
2a: Year 2 State fee (18 States)
15,389.00
15,989.00
$15,389 x 18 = $277,002
2b: Year 2 State fee (18 States)
$15,989 x 18 = $287,802

50. Future Meeting Dates Meeting during ADM October 2017 at IMEC Symposium