1. NIH F31 Application Process
11/7/2016
Barb McLaughlin
Grants Manager
Department of Epidemiology

2. “The purpose of the Kirschstein – National Research Service Award (NRSA) program is to enable promising predoctoral students with potential to develop into a productive, independent research scientist, to obtain mentored research training while conducting dissertation research. The F31 is also used to enhance workforce diversity through a separate program”
What NIH pays
Stipend (or Living Allowance). Currently at $1,948 per month, $23,376 per year. Historically has been increased slightly each Fiscal Year
60% of requested Tuition and Fees up to $16,000 per year.
Institutional allowance. Currently $4,200 per year. This amount will cover a portion of your Health Benefit costs. The department will pay for the shortage.

3. GETTING STARTED Talk to your Faculty Mentors
Give yourself plenty of time -- 2 months
Let me know once you’ve decided to proceed
NIH Submission due dates

4. NIH Deadlines Cycle 1 Cycle 2 Cycle 3 F31 Due Date April 8 August 8
Cycle 1
Cycle 2
Cycle 3
F31 Due Date
April 8
August 8
December 8
F31 Diversity Due Date
April 13
August 13
December 13
AIDS Related
May 7
September 7
January 7
Earliest Start Date
December
April
July

5. NIH Parent Announcement (PA)
PA Ruth L. Kirschstein national Research Service Award (NRSA) Individual Predoctoral Fellowship (Parent F31)
PA Ruth L. Kirschstein National Research Service Award Individual Predoctoral Fellowship to Promote Diversity in Health-Related Research (Parent F31 – Diversity)

6. The Parent Announcement
Review the Table of Institute-Specific Information
Check to see if the Institute you are focusing on has their own Training website.
I will download and complete the online application using ASSIST
I will give you a NIH era Commons ID
I will prepare the Budget
You may only have 5 years of NRSA Support.
Eligible: US Citizens, non-citizen national or have been lawfully admitted for permanent residence.

7. SF424 (R&R) Application Guide
Make sure you have the “F” Application Guide
Carefully read through these instructions. They will tell you what is required for each section.
I will complete all of the Institutional information.
You will send me Word (or pdf) copies of each required section of your document (e.g. Specific Aims, Research Proposal, Biosketch, etc)

8. ASSIST Application Package Final Barb SPH PI approval form
Proposal Section
Page Limit
Due Date
Responsibility
11/30/16
12/05/16
ASSIST Application Package
Final
Barb
SPH PI approval form
GC1 Budget - UW internal budget
No Limit Specified
Research & Related Other Project Information
Project Abstract
No longer than 30 lines of text PI
Project Narrative
No more than two or three sentences
Bibliography and References
No Page Limitation
Draft
Facilities and Other Resources
Equipment (if applicable)
Certification Letter - Diversity_Eligibility_Ltr
Research & Related Senior/Key Person Profile
Biosketch -- Fellow
5 pages
Biosketch -- Sponsor (If applicable co-sponsors also)
PHS Cover Letter
Cover Letter (Include list of referees with Dept & Institution)
PHS Assignment Request Form
Fellowship Supplemental Form
1. Introduction to Application (resubmission only)
1 page
2.Applicant's Background and Goals for Fellowship Training
6 pages
3. Specific Aims
4. Research Strategy
5. Respective Contributions
6. Selection of Sponsor & Institution
8. Training in Responsible Conduct of Research
9. Sponsor(s) and Co-Sponsor(s) Information
10. Letters of Support from Collaborators, Contributors and Consultants
11. Institutional Environment and Commitment to Training
2 pages
12. Data Safety Monitoring Plan (If Clinical Trial)
15.Protection of Human Subjects
17. Inclusion of Women and Minorities
18. Inclusion of Children
Planned Inclusion Enrollment Report
23. Resource Sharing Plan
NOTES:
Sponsor/co-Sponsor of this application cannot be counted as a reference
Contact References early with instructions for submitting reference letter thru eRA Commons
Additional Educational Information is now included under "Institutional Environment and Commitment to Training"

9. Sponsor and/or Co-Sponsor Section
Ask your Sponsor and/or Co-Sponsor for their section EARLY! At least 1 month prior to deadline
If needed, I can send them a template with the information they need to include in this section.
Letters of Support ?
Ask early!

10. Reference Letters You need at least 3 letters of reference
Ask them EARLY!
Complete the Word document and to them along with a link to submission process.
Give them a Deadline 5 days prior to the NIH Deadline

11. Submission process
Will be submitted by OSP (Office of Sponsored Programs)
Route the proposal to OSP 7 Business days prior to the NIH deadline via an eGC1 with all Business Documents final and with draft version of Science.
Route the FINAL, ready to submit, version to OSP, ideally 5 Business days prior to the NIH deadline. (Anything less than 3 days and your proposal will not be submitted) . OSP will submit to NIH. You will receive s during the submission process
Dates are indicated on my Checklist

12. AWARD!
You will be notified by NIH if your score is within their fundable range. They will most likely ask you for additional information. Does not mean you will receive an award.
This information must go through OSP. I will help you with that.
Together we’ll complete the Activation Notice.
Once NIH sends UW the award document, we’ll set you up in payroll and process your tuition credit. Feel free to contact us to make sure everything is in process!

13. Misc Ask successful students for a copy of their proposal
Be prepared to draft letters of references and/or letters of support. This is common.
Have someone outside the field review your proposal.
Few proposals are funded on the first round. If yours isn’t funded resubmit in the next round.
NIH recognizes that the stipend doesn’t cover much and they allow “part-time” employment. Ask Epi Student Academic Services prior to accepting any UW employment.

14. Websites NIH Training website NIH Reporter Success Rates NIAID Website
NIH Reporter Success Rates
NIAID Website
Fellowship Study Sections