1. Leadership Call
August 9 and 24

2. Mark Your Calendars August
1 Affiliate Advisory Council Application Process Opens
2 Registration for NAEYC Affiliate Leadership Day Opens
9 Leadership Call
Affiliate Insurance and Annual Dues Report Due
Leadership Call Repeated Live
Affiliate Application Process Closes at 5:00 PM Eastern
September
13 & 28 Leadership Calls
Affiliate Advisory Council Application Process Closes
View our Affiliate Calendar for more information!
Mark your calendar for Wednesday, November 2 in Los Angeles, CA for the NAEYC Leadership Day

3. General Announcements
Manager Interviews 8/17
us at
Questions about the Affiliate Applications? us at
Submit your online Affiliate Application

4. Conference Call Logistics
Today’s call is being recorded
Attendance for today’s call; please send an to Subject line “August Leadership Call – Your Name & Affiliate”
To avoid background noise all lines will be muted once the meeting begins. Participants dialed-in can select *6 to unmute their line.
We are available 15 minutes prior to the call and 10 minutes after the call to chat or answer questions.
Questions and comments are encouraged!
Pass Code: #

5. Conference Call Audio Information Audio Options to Join the Meeting
Dial-In: you can listen and ask questions or comment over the phone by unmuting your line (*6)
Listen Only - for participants who choose to listen via their computer only

6. Adjusting Audio Volume
Each attendee can customize audio volume on their system.
In the main menu bar, select any of the following from the speaker menu :
Mute My Speakers - Entirely disables or enables audio. (Click the speaker icon to quickly toggle this option.)
Mute Conference Audio Only
Adjust Speaker Volume - Displays a slider attendees drag to customize volume.
Still have trouble hearing? Remember to adjust volume controls on your computer.

7. Gwen Simmons Cleveland, OH
Facilitators
Gwen Simmons Cleveland, OH
Jennifer Kalas
Nevada
Dianna Saelens
Iowa
Lauren Hogan
Washington, D.C.

8. Agenda Affiliate Advisory Council News Welcome
Affiliate Brand Toolkit and Style Guide
Affiliate Application/Questions
Affiliate Advisory Council News
Early Ed for President
General Announcements

9. Affiliate Brand and Style Guide

10. Affiliate Brand Realignment Timeline
August: NAEYC publishes Affiliate brand and style guidelines
August & beyond: NAEYC creates templates and toolkits for Affiliates
December: Affiliation realignment
January–June: NAEYC creates foundational logos (those not requesting a special case), reviews and approves special-case logos. All Affiliates not requesting a special case to have logos in place by July 1, 2017
June–December: Migration into the new brand. Affiliates to be using the new brand and style on all member-facing materials by January 2018

11. Affiliate Brand Realignment: Resources
Affiliate Brand and Style Guidelines
We are sharing this document now for planning and to provide more details about the new brand moving forward.
Please plan to put these guidelines in effect once you receive/receive approval on your Affiliate logo.
Member Recruitment and Communications Toolkit
A collection of materials with tips, tools, and resources to help you in your marketing and recruiting efforts.
Rebranding 101: How to Rebrand Your Organization
Check your or Affiliate Connections for the release of the full toolkit, coming soon.

12. Affiliate Brand Realignment: Resources
Brand and style guidelines and Branding 101 tipsheet will be available following this call at:
NAEYC.org/affiliate-structure-resources

13. NAEYC Affiliate Advisory Council
Photo taken in June at the 2016 NAEYC Professional Development Institute

14. NAEYC Affiliate Advisory Council Applications
Online Process August 1 - September 15
5 General Seats
Term - January December 2019
Virtual Monthly Meetings (1.25 hour)
In Person Meetings (June at PDI) and (DC - Public Policy Forum)
Jennifer - Applications accepted between August 1 and September 15. Bill and Kelly - share your experiences - how you’ve contributed, what you’ve gained, why you applied.

15. NAEYC Affiliate Leadership Day - November 2, 2016
Los Angeles, California 9:00 - 3:00
Registration Now Open
No Additional Fee to Attend - Must Register
Capacity is 200
High-Performing, Inclusive Organizations
Breakout Sessions - Back by Popular Demand!
Joining us are Council Members - Bill Ganza (FL) and Kelly Ramsey (OK)
Dianna - Leadership Day is from 9:00 - 3:00. Excited to see 66 (up from 37 on August 9) registrations to date. Breakfast and lunch provided

16. Affiliate Applications: Update and Your Questions

17. Affiliate Application
Update
Georgia First to Apply! 11 applications to date!
New Resources
NAEYC Brief: Affiliate Insurance Coverage
NAEYC Guidance: Affiliate Policies and Procedures References for Chapter Agreements

18. How to Upload Affiliate Application
All applications must be submitted online
Combine narratives and documents into a single PDF file
In order as they appear in the application
Use the Checklist and Instruction sheet for additional guidance
The online system will accept up to 10 files
File size is limited to 30 MB
Application updated to include a request for Bylaws and the signature page

19. Latest Guidance: August 22 Affiliate Communique
HPIO
Include 2-3 specific actions
Stating commitment to HPIO is a plus, but not enough
Audits and Budgets
Last 3 years audits required ( )
Expenses over revenue not enough
Who Decides?
Affiliate Relations Committee (of the board) sends recommendations
Governing Board (ultimate authority of approval)
3 notifications; upon submission, when the Committee sends their recommendations to the Board, and after the January 2017 Board meeting

20. Affiliate Application Review Process
Authority to approve applications - NAEYC Governing Board, as recommended by the NAEYC Affiliate Relations Committee.
Applications categorized into four tiers
Tier I - application is complete, no waivers
Tier 2 - application is incomplete
Tier 3 - application contains waiver requests
Tier 4 - application flagged for additional review

21. Affiliate Application Review Process
Tier 1
Application complete, documentation verified by staff
Sent to Affiliate Relations Committee in a consent agenda
Approved applications sent to Governing Board for approval in January 2017
Tier 2
Application incomplete, missing documentation, requires staff follow up and affiliate response within specified timeframe. If resolved, application is moved to Tier 1.
If unresolved, or if the Affiliate is unresponsive, application is moved to Tier 4

22. Affiliate Application Review Process
Tier 3
Application contains waiver request(s)
Staff engage appropriate departments in expanded review
Staff sends Affiliate Relations Committee staff feedback/recommendations
Committee determines if waiver requests are acceptable as outlined in the NAEYC Affiliate Policies and Procedures/Charter Agreement
Tier 4
Application flagged for substantial verification and internal staff discussion
Committee is notified of all Tier 4 applications and staff recommendations
Committee determines next steps and communication in accordance with NAEYC Affiliate Policies and Procedures/Charter Agreement

23. Questions

24. Applause! Thank you for your commitment and efforts!

25. Lauren Hogan, Senior Director of Advocacy and Public Policy
Early Ed for President
Lauren Hogan, Senior Director of Advocacy and Public Policy

26. Early Ed for President

27. Early Ed for President: Social Media
Facebook
78,736 likes
Average of 446 new likes per day
½ a million impressions per month
25,000 engagements per month
Twitter
1,825 followers
Average of 11 new followers per day
48,000 impressions per month

28. Early Ed for President: Affiliates
Biweekly calls with Affiliate leaders
Mondays from 4:30 - 5:00 pm EST
Call-in Number: Password:
Share updates & opportunities; templates; and TA on specific topics
Cleveland AEYC hosted their first-ever candidate forum
Ohio AEYC featured Early Ed for President throughout their conference
PennAEYC and DVAEYC invited local leaders to a celebration for PreK expansion in Philadelphia during DNC
Affiliate Action Toolkit

29. Early Ed for President: Affiliate Action Toolkit
August - September 4: Face Time
Site visits, community events, drop-ins, etc.
September 5 - September 18: Advocacy Communications
Newsletter + Social Media
September 19 - October 2: Voter Registration
National Voter Registration Day, parent & member outreach, etc.
October 3 - October 16: Debate Watch Parties
Hosting + sharing information on debate engagements
October 17 - October 30: Media Attention
Letters to the Editors + Op-Eds; Blogs
November 1 - November 8: Get Out the Vote

30. Early Ed for President
Resources & Tools Including:
Early Ed For President at Affiliate Conferences
Slides
One-pager
Half-page ad
Phone banking script + logistics
Honoring Legislators in an Election Year
EEFP Newsletter Template
Sample Debate Watch scripts
Sample Letter to the Editors

31. Early Ed for President: Measuring Success
Goal
Measurement
Bring early childhood to the forefront of the political agenda
# of visits to candidates’ district offices
# of meetings / events with candidates/elected officials/staff members
# of times legislators spoke publicly in support of early childhood
Highlight early childhood in the media
# of times your event received media coverage
# of published letters to the editor/op-ed pieces
# of blogs posted online / # of page views
Increase voter participation
# of people registered to vote as a result of your efforts
# of parents reached and encouraged to vote
# of people reached (live or voic ) during phone banks
# of people who confirmed they were voting
Increase web/social media presence
# of Facebook/Twitter followers (track increases over time)
# of web/social media metrics (likes, shares, retweets)
# of e-blasts sent out (include click-throughs and open rates, if available)

32. Thank you for joining!
The next call will be on September 13 at 4:00 p.m. and 28 at 7:00 p.m. (EDT)
This PowerPoint and webinar/call recording will be posted online in the Affiliate Resource Center
Please refer to the notes section of the PowerPoint for additional and more detailed information
Share this information with your Board and staff!
Affiliate Relations Department ext 8821