1. Project Management PTM721S
Faculty of Computing and Informatics
10 July 2017
Project Management PTM721S
Lesson 1 – An introduction to project management

2. Introduction to project management
Faculty of Computing and Informatics
Introduction to project management
What is a project?
What is project management?
Advantages of project management
What is good project management?
The 9 areas of the project management framework
Project management tools
Tutorial exercise

3. What is a project? Faculty of Computing and Informatics
Temporary endeavor undertaken to create a unique product or service
A project has the following attributes
It has a well-defined objective
A project requires resources, e.g. people, hardware, software
A project has a primary customer or sponsor
A program “is a group of projects managed in a coordinated way to obtain benefits not available for managing them individually” – PROGRAM MANAGER
A project involves uncertainty – it is difficult to clearly define a project’s objectives, estimate how long it will take to complete or how much it will cost

4. What is project management?
Faculty of Computing and Informatics
What is project management?
Project management is the application of knowledge, skills, tools and techniques to project activities in order to meet project requirements
Meeting specific scope, time, cost and quality goals of a project
Facilitating the entire process to meet the needs and expectations of people involved/affected by project activities
Project Management Office (PMO) coordinates the project management activities in an organisation
Project Management Professional (PMP) certification

5. Advantages of project management
Faculty of Computing and Informatics
Advantages of project management
Better control of financial, physical and human resources
Improved customer relations
Shorter development times
Higher quality and increased reliability
Higher profit margins
Improved productivity
Better internal coordination
Higher worker morale

6. What is good project management?
Faculty of Computing and Informatics
What is good project management?
Working with sponsors, project team and others involved to meet project goals
Meeting more than the triple constraints
Triple constraints management – scope, time, cost and balance
Scope – what is the project trying to accomplish
Time – how long – project schedule
Cost and balance – what does it cost to complete, e.g. increase budget to meet scope and time
Quality management – “quadruple constraint”

7. The 9 areas of the project management framework
Faculty of Computing and Informatics
The 9 areas of the project management framework
Scope management – defining and management all work required to complete project successfully
Time management – estimating how long it will take to complete work
Cost management – preparing and managing budget
Human resource management – effective use of people involved in the project
Communications management – generating, collecting, disseminating and storing project information
Risk management – identifying, analysing and responding to risks
Procurement management – acquiring goods and services for the project from outside
Project integration management – affected by all other areas

8. Project management tools
Faculty of Computing and Informatics
Project management tools
Integration management – stakeholder analysis, project management software, project review meetings
Scope management – return on investment (ROI), business cases, requirements analysis
Time management – Gantt charts, critical path analysis, network diagrams
Cost management – financial software, cost management plan
Quality management – Six Sigma, Statistical methods
Human resource management – motivation techniques, team building
Communications management – conflict management, meetings
Procurement management – contracts, negotiations, eProcurement
Risk management – risk management plan

9. Tutorial exercise Faculty of Computing and Informatics
Find someone who works as a project manager or is a member of a project team. Prepare several interview questions on what is involved in their work and the project/s they are working on and then ask that person your questions either in person or via the phone. Write a two page summary of your findings which you will present during the tutorial session

10. Thank You. Faculty of Computing and Informatics 13 Storch Street
Private Bag 13388
Windhoek
NAMIBIA T: F: E: W:
Faculty of Computing and Informatics
Thank You.