1. Student Organization Advisor Training
The ins & outs of student organizations

2. Co-Curricular Involvement Team
Andrea Greer: Assistant Director of student engagement for co-curricular involvement
Regan baker: graduate assistant – new organizations & constitutions
Isaiah villarreal: student specialist- travel paperwork & Event Approval
Dusty braddish: graduate assistant- sofac
Josh Johnson: student specialist- sofac

3. Annual registration Occurs every fall (September-October)
Registration checklist:
President (and any officer that information is pertinent) attend orientation meeting (15-20 sessions offered)
president (and any officer that information is pertinent) attend CampusLINK training (15-20 sessions offered)
Complete and turn in paperwork to office of student engagement (psu 101) by deadline
Dates & times will begin going out around April for the fall semester
- to presidents and advisors
Mailbox inserts
CampusLINK

4. Late registration
Student organizations who do not meet the annual registration deadline are placed on a probationary period of 2 weeks
This probationary period prohibits organizations from being involved in registered campus events (i.e. homecoming) and space reservations
After these 2 weeks, organizations will have another opportunity to register- limited orientation sessions and CampusLINK trainings offered (1 week period)
After this final deadline, student organizations are frozen and will have to wait to register until the following registration process

5. Policies & forms
Travel paperwork- must be typed & due 10 business days before trip
Trip registration form (found on the OSE website)- information in regards to organization- sponsored trip; required for each trip
Organization trip & activity release form (found on the ose website)- serves as the permission slip for each student attending trip; required for each student, once a semester
Logo Usage
any use of msu logo can be charged with 8% royalty fee
ORGANIZATIONS CAN HAVE FEE WAIVED BY FILLING OUT THE LOGO USAGE FORM ON OSE WEBSITE

6. EVENT & MEETING SERVICES
SPACE RESERVATIONS:
FORM CAN BE FOUND ON THE EMS WEBSITE OR IN PSU 302
FOR PSU RESERVATIONS DANIEL LUKAS-
FOR ACADEMIC SPACE RESERVATIONS LORI PEARCE-
PROCESSING TAKES ABOUT 2 BUSINESS DAYS FOR SMALL EVENTS AND 2 WEEKS FOR LARGE EVENTS
COST: SPACE IS FREE, CHARGES FOR AV EQUIPMENT AND ROOM SETUP
CATERING:
REQUIRES ORDERS 2 WEEKS PRIOR TO EVENT
48 HOUR CONFIRMATION OF NUMBERS
COST DEPENDENT ON MENU SELCTION

7. WAYS TO GET MONEY SOFAC- EXPLAINED IN FURTHER DETAIL LATER
Concession stands at jqh arena
Contact ovations – (417)
Co-Sponsorships
RHA for programs related to on-campus students
SAC up to $2,000 for programs related to student life on campus
Fundraisers
Fill out fundraiser reservation request with Conference Services
Fill out Food Waiver Form if bringing outside vendor to event

8. Banking & finances
All university account invoices will go to the organization mailbox
Organizations have 90 days to pay the charges to the bursar office; accrue interest after 90 days
If not paid in full within 90 days, organization will be placed on probation
To setup separate bank account- go to irs website and apply for an Employee identification number (ein), take ein and constitution to bank to create account (commerce bank)

9. Resources Organizations provided with:
resource page with contacts across campus
Resource page with Open bulletin boards
Ose provides student organizations with:
mailboxes
office space and lockers
address
psu design center
Ose website (found under resources):
Agenda template
Officer roles and descriptions
General budget sheet

10. Star awards- april 24, 2017 Individual Organization First Generation
Outstanding Freshman
Outstanding Sophomore
Outstanding Junior
Outstanding Senior
Outstanding Graduate
Outstanding Leader
Outstanding Organization Advisor
Organization
Mark of Distinction/ Distinguished Merit
New Organization
Most Improved Organization
Diversity Development
Leadership/ Membership Development
Collaborative Program
Academic/ Educational Program
Diversity/ Multicultural Program
Philanthropic Program
Service/ Volunteer Program
Social/ Entertainment Program
Public Affairs Commitment
Check out the new STAR Awards wall located on the 3rd floor of the PSU
Applications available in January

11. Student organization funding allocation council
The ins and outs of sofac

12. What is sofac? Sofac: Student organization funding allocation council
Funded by the student involvement fee
$25 per student, per semester
30% of total revenue goes to sofac in order to be re-allocated to registered student organizations
Approximately $300,000 per fiscal year
Student member council votes on allocations to registered student organizations

13. Mission oriented
Primary goal: allocate funds on an annual (fiscal year) basis
Allow organizations to thoughtfully budget for and plan programs and activities
Primary objective: Assist, via funding, registered student organizations
Encourage organizations to seek other resources of funding for programs and activities

14. Sofac funding process
Organizations will submit proposals for the full fiscal year (july 2017-june 2018)
Budget proposals can be found on the sofac website and will accepted February 1-17, organizations may receive up to $4,000 annually
During review meetings, delegate (sofac member) will serve as your organizations representative
Student organizations will be notified of their approved funding on march 27th
Organizations receiving funding are expected to complete a stipulation (12 man-hours)

15. Types of funding
General budget funding: all general organization expenses and those related to specific activities/programs
New organization funding: one-time $100 per organization for recruitment and advertising purposes
Post season funding: organizations who qualify for post-season competition not previously budgeted for on general budget
Conference presentation grant: financially assist student organization members who are selected to present a topic or research at conferences relate to the student organization

16. Dates for 2016-2017 SOFAC INFO MEETINGS: January 23rd-31st
General budget proposals accepted: February 1st-17th
Student organizations contacted by delegates for clarification: February 27th-march 10th
Review meetings: march 14th-16th
Award Letters sent out: MARCH 27TH
Payment meetings for organizations approved for funding: April 18th-21st

17. Roles of an advisor

18. Importance of an advisor
Help provide continuity and support for student organizations
Assist in the development of students involved in the organization
Serve as a resource person with a knowledge base for institutional policies, etc
Assist students as they develop their unique foundation for productivity, goal-setting, and decision-making skills that will prepare them for life beyond the university

19. Benefits of being an advisor
Unique opportunity to get to know and work with students outside the classroom
The reward of watching the group develop and grow to its full potential
Reward of watching students mature and develop their individual skills and talents
The informal opportunity to share your knowledge and expertise on relevant topics
The chance to demonstrate service to students, the organization and the University

20. Roles of an advisor: mentor
Assist with student’s personal development
Challenge students intellectually and emotionally while providing support to meet the challenge
Ability to listen to students’ verbal and nonverbal communication

21. Roles of an advisor: Team builder
Assist in creating positive relationships to help the organization succeed
Conduct a workshop/retreat to promote team building opportunities and goal-setting for the group
Work with student officers in effective techniques for team building to keep students invested in the organization

22. Roles of an advisor: conflict mediator
If needed, meet with students who have come into conflict and have them discuss their issues with each other
Remind students they both want what’s best for the organization
Create a plan on how students can work together; use the mission of the organization as reference

23. Roles of an advisor: reflective agent
Discuss with students their strengths, weaknesses and feedback on their performance
Be honest with students, let them know when you agree and disagree in a tactful manner
Constructive criticism with concrete examples
Discuss ways to improve weak areas
Reflect on programs and events as a group

24. ROLES OF AN ADVISOR: EDUCATOR
SERVE AS A ROLE MODEL FOR BEHAVIOR
GUIDE STUDENT IN THE REFLECTION OF THEIR ACTIONS
BE AVAILABLE TO ANSWER QUESTIONS
STEP BACK AND ALLOW STUDENTS TO MAKE DECISIONS, EVEN IF THEY FAIL

25. Role of an advisor: motivator
Serve as a “cheerleader” to motivate students to carry out their plans and achieve their goals
Motivate students by:
Recognizing their efforts
Appealing to their desire to create change
Connecting their experiences at MSU to experiences in their future career

26. Role of an advisor: policy interpreter
Registered student organizations operate under policies, procedures, and rules (see handbook)
Remind students of any risk factors you foresee in their plans
Remind students of deadlines and procedures

27. How you can help the ose
Follow up with student organizations; ose reminder s
Point students in the right direction for resources
Become familiar with deadlines
Reach out to ose with any questions
Sofac funding reminder
Officer transitions
Presidents retreat- February 22nd 5:30pm-8pm (dinner provided)