1. New EC Program Directors’ Leadership Institute
EC Delivery Team
9/21/2016

2. Agenda Introduction EC Delivery Team Count Reminders
CECAS and PowerSchool
CECAS Training Opportunities
ECATS
Additional Resources
Questions

3. Mission of the EC Delivery Team
To work with the EC Division and DPI Technology Services to develop and manage CECAS and other EC computer based applications
To coordinate the collection, analysis and reporting of statewide data on Exceptional Children

4. CECAS
The Comprehensive Exceptional Children Accountability System (CECAS) is a case management and data analysis system that is offered to Local Education Authorities (LEAs), Charter Schools and State Operated Programs as a means to manage and analyze exceptional student records

5. Members of the Team (Raleigh)
Quentin Parker - IT Manager
Helena Coston - Administrative Assistant
Jane Cottingham - Subject Matter Expert
May Gu - IT Support
Ashley Herring - Business Analyst
Vicki Humphreys - Project Manager
Michael Johnson - Quality Analyst
Lorie Randolph - HelpDesk

6. Members of the Team (Regional)
Ilona Ketting - Regional Trainer - 7&8
Khalilah O’Farrow-Boulware - Regional Trainer - 5&6
Jennifer Sims - Regional Trainer - 1, 2, and SOPs
Sue Ann Stalnaker - Regional Trainer - 3&4

7. Ongoing Team Activities
Child Counts – April and December
Exit Count – September
Indicators 7, 11 and 12
Collecting testing accommodations
Ongoing management of EC process data and forms (includes PRC29)
Training for CECAS
EC Grants support and training
LEA Annual Performance Reports

8. Ongoing Team Activities cont’d
Federal Personnel Chart (End of Year report)
Integration with other DPI data systems
EC Conference, Institutes and Workshops
CEDARS Data Warehouse Load
Governor’s School data management
Monthly webinars for Daily User LEAs
Bi-monthly webinars for Reporting Users

9. Exit Count
Exit Count opened September 15 and must be certified by midnight September 30
Please complete an initial submission by September 22 to allow time to correct errors
Submission is for Exits occurring between July 1, and June 30, New Charters do not submit an Exit Count. All other LEAs and Charter Schools are required to submit Exit Count.

10. Indicator 11 Count
Indicator 11 Count opens October 3 and closes October 21
Submission is for all initial referrals occurring between July 1, 2015 and June 30, New Charters beginning in school year do not submit an Indicator 11 count this school year
Test count is available in CECAS now for you to review your data

11. Indicator 12 Collection
Indicator 12 is collected via a spreadsheet located at:
Spreadsheet is due October 21
Submission is for all students referred by Part C (infant-toddler program) with third birthday between July 1, 2015 and June 30, Charter Schools do not submit Indicator 12

12. CECAS and PowerSchool CECAS Daily Users
Data exchanged:
PowerSchool to CECAS: Student demographic data, LEA Info, and School Info
CECAS to PowerSchool: EC data loaded to EC Data Screen in PowerSchool
Daily: CECAS and PowerSchool exchange data in almost real time
Once per year after EOY: CECAS and PowerSchool perform a complete sync (reload) of data to update data from previous to new school year

13. CECAS and PowerSchool CECAS Reporting Users
Reporting User files are being loaded manually on a periodic basis into PowerSchool
3rd party vendors submit files to DPI PowerSchool personnel upon request
Files are manually loaded into PowerSchool by DPI PowerSchool personnel
Files provided to PowerSchool are not processed by CECAS
Files provided to PowerSchool are not the same files as the weekly files provided by 3rd party vendors to CECAS

14. CECAS Training Opportunities
Registration and additional CECAS training resources available at
Webinars:
9/29 10:00-11:00 AM – CECAS Indicator 11
Daily Users Updates webinar 1st Wednesday of month
Reporting Users Updates webinar 2nd Wednesday of even months
Face-to-Face classes in Raleigh:
9/ :00-4:00 – Beginner CECAS Contacts

15. ECATS Exceptional Children Accountability and Tracking System
Composed of three modules:
Special Education
MTSS
Medicaid
Currently in the evaluation phase of the RFP process
Next phase will be contract award

16. For Additional Resources
CECAS Information Website
News
Memos
Count reminders
Important references and archived presentations
Training resources
Staff Contact Information

17. CECAS Helpdesk
Submit CECAS support tickets using the new Remedy on Demand web portal or by phone to the Help Desk at (919) , press 3, then 1, for CECAS
You will access the Remedy on Demand web portal using your NCID login credentials
NCID account registration and training: d/staff/

18. Questions?