1. Faculty Meeting October 4, 2016 Tim Unten, MBA
IT Q&A Series
Faculty Meeting October 4, 2016
Tim Unten, MBA

2. Zoom – Overview Web video conferencing System Requirements
Windows 7, 8, 10
Note: Windows RT on Surface 1 and Surface 2 are not supported
Mac OSX (Snow Leopard) or later
iOS/Android smartphones and tablets
Internet access - hard wired, WiFi, 3G/4G
Speaker + Microphone + Webcam
“Legacy” VTC units – requires optional H.323/SIP Room Connector license
Telephone
HIPAA Compliant with signed BAA agreement
CAMHD
UCERA

3. Zoom – Guest Connection
Connect from computer
Open a web browser and goto guest link
Run the Zoom plugin
Test and join audio
Start video
Share screen
Connect from mobile device
Download the Zoom Cloud Meeting app
Run the app
Press Join a Meeting
Enter the Meeting ID
Press Join Meeting
Enable Audio and Video

4. Zoom Sign in as Host General Guidelines Record – exported as .mp4 file
Mute/unmute participant mics and cameras
Remove participants from meetings
General Guidelines
Mute microphone when not speaking
Use earphones to eliminate feedback
Don’t have more than one device connected in the same room
Use a quiet room with good lighting
Test connections beforehand

5. Zoom - Bonus Tip
Make Video Tutorials with screen sharing, audio, and webcam video
Sign up for a free Basic account
Sign in as a host
Share screen, microphone, and webcam
Start recording

6. Back Xerox Machine – Scan Document
Insert your document in the feeder tray
Press Network Scanning
Select a Template
OCR = Optical Character Recognition
Note: Scans are exported much faster with OCR disabled
Press the green Start button

7. Front Xerox Machine Insert your document in the feeder tray
Press Workflow Scanning
Select a Template
Press the green Start button

8. Retrieve Scanned PDF From the LRC, or Conference room computers:
Double click the Xerox Scan shortcut folder on the desktop
Login with your full DOP address and password
From domain joined computer
Open the P: shared drive > Xerox Scan folder
The PDFs are saved with the date and time as “Front/BackXeroxScan-YYMMDD- HHMMSS”. Sort by Date Modified to find your document quickly.
Important Notes
Everyone with a DOP account has access to this folder. Sensitive files should be deleted from the Xerox Scan folder immediately once retrieved.
All PDF files in this folder will be auto-deleted after 30 days.
There is no cost to scan.

9. End of Life Software MS Office 2003 End of life 2007 October 10, 2017
2010
October 13, 2020
2013
April 11, 2023
2016
October 14, 2025
2013 (O365)
February 2017
2016 (O365)
Unannounced
2008 Mac
2011 Mac
2016 Mac
Windows
End of Life Date XP
End of Life
Vista
April 11, 2017 7
January 14, 2020 8
January 10, 2023 10
October 14, 2025
Adobe Reader/Acrobat
End of Life Date 9
End of Life X XI
October 15, 2017 DC
April 7, 2020

10. Questions? Submit your IT questions UntenT@dop.hawaii.edu
PowerPoint slides will be posted on our website
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