1. EXPECTATIONS
What are they?

2. Whose Expectations?
Scouts'
Parents'
Crew
Council

3. Scouts' Expectations Have FUN! Adventure of a Life Time
Experience possibly the “Ultimate Scouting Experience”
Source of bragging rights for years to come
Know what is expected from him/her

4. Parents' Expectations Son/Daughter will have FUN! They will be safe
Scout Leaders will be competent and will ensure Crew is prepared
And just maybe -- their child will actually talk to them about the trip

5. Crew’s Expectations Will have FUN! They will be safe
Go on a Trek that everyone wants
Each member carries/does their share of the load/work
The Crew works as a unit, has pride in itself, and everyone is motivated

6. Council’s Expectations
Will have an adventure of a life time
Advisors oversee and guide their Crew to be prepared for the trip
All participants want to be part of the Crew
Go on a Trek that everyone wants
The Crew works as a unit
Crews will be prepared and follow established guidelines. They represent NCAC & BSA

7. Specifics This is a Trip of a Lifetime Gear Shakedowns = MUST ATTEND
Prep Hikes = MUST ATTEND
Other Crew Activities = Good for Teambuilding
Medical Forms = to Advisors in March
Stay current on payments
LOTS of paperwork... please do it!
Please just an overview. It is important to Local Tour Permits are required.

8. Pre-Trip Preparations
Planning Meetings
Team building
Develop Schedule
Preparatory Hikes
Plan for three to four hikes/outings
Physical Fitness
* Advisor Hike in spring (VA & MD)

9. Other Topics: Conduct Standards of Conduct You represent NCAC and BSA
Uphold the scout oath and law
Contingent leader makes the decisions
Problems:
Warning (discussion with scout & advisor)
“Jail time” (limitation of privileges)
“Death sentence” (immediate trip home)
Problems are very rare. Scouts who go to Philmont are elite among scouts.

10. Conduct & Discipline
“Problem” Scouts are usually those who have no desire to go to Philmont and are being “forced” to go by their parents and/or unit leaders
Make sure Scouts are physically and emotionally prepared for the trek
Eliminate any problems within the crew before departure

11. Conduct & Discipline
Advisor should attempt to deal w/ any discipline-related issues that arise
If additional action needs to be taken:
During travel: notify Contingent Leader, who will take appropriate action
On the trail: notify the nearest staff camp
If additional resources are needed, Philmont will dispatch a Chaplain or a member of Ranch Mgmt.
Contingent Leader and NCAC staff will be notified

12. Other Topics: Appearance
Standards of Appearance
You represent NCAC and BSA
You’re part of a team (just like a high school basketball team)
You have to play in full uniform
You have to be in proper uniform to get on the plane
Contingent leader makes the decisions

13. APPEARANCE We are on an official Boy Scout activity
We are members of a team (just like a sports team)
We wear the appropriate uniform properly, and proudly
General Rules:
Class “A” uniform – for airline travel and evening meals – also upon arrival at Philmont on first day
Proper uniform pants (with belt), or shorts with Scout socks, and appropriate uniform shirt
No neckerchief or other neckware required
Hat acceptable as long as it is BSA or no-logo
No merit badge or OA sashes, medals, etc. – keep patches basic
Tennis shoes and white or Scout [req. if shorts!] socks acceptable
No knives – even in the pockets
Class “B” uniform – for bus travel, sightseeing
Official contingent T-shirt replaces uniform shirt
Only the Contingent Leader can adjust the uniform requirements to meet unusual requirements
Individual crew advisors cannot adjust uniform requirements for their crews without the approval of the Contingent Leader

14. Uniform Requirements Class A for travel and meals
Uniform shirt – tucked in
Scout shorts or pants w/ scout belt
No “look-alikes”
Scout socks if shorts are worn
Do not wear MB or O/A sashes
Class B for on the bus and sightseeing
NCAC t-shirt (wear beneath uniform shirt)

15. Uniform Examples (good?)

16. Uniform Examples (bad?)

17. Before You Go… Advisors: Make sure you have…
Tour Plan (was 'National Tour Plan)
HAC prepares for NCAC contingents
Completed crew roster (available online)
Completed talent release roster (w/ signatures)
Medical forms (the “$2,000 mistake)
3 signatures: Scout, parent, physician
Photocopy of insurance card (front and back)
First Aid/CPR cards – WFA training REQUIRED
Permission slips for OTC medicine
Emergency contact info

18. Before You Go…
Conduct final meeting w/ participants and parents (One to two weeks before departure)
Final gear and uniform check
Review of trail itinerary
Review travel plans
Emergency contact info
Parents should not call except for extreme emergency
Use HAC phone tree instead of calling Philmont
Establish POC for phone tree at home
Encourage parents to send mail to Scouts for both before and after trek…a big morale booster

19. Administration Camperships Applications available (on NCAC website)
Applications are considered as they are submitted
Application Deadline is 10 January 2015
But “sooner is better”
Based on financial need
Applicant is expected to contribute
Also available direct-to-unit (only ONE person)