1. Millersville University
Green Squared: Curbing Copying & Printing Gone Amuck
Millersville University
Veronica Longenecker &
Kenneth Dearstyne

2. Millersville University
Located in scenic Lancaster County
One of 14 state-owned institutions in PA
Founded in 1855 as the Lancaster County
Normal School, first of its kind in the Commonwealth
Approximately 8,700 students (7,600 Undergrad/1,100 Grad)
35% Undergrad students live in residence halls - remainder commute
MU employs over 300 faculty and 550 staff and administration

7. Cost and Saving Assumptions
Current Annual Cost
Machine Cost – Cost/# Years Owned
Maintenance & Supplies
Current Copies – 1.9¢/copy
Adjacent Print – 3¢/copy (B&W), 13¢/copy (color)
Future Annual Cost
Machine Cost – Lease Payment
100% Current Copy Volume – 0.79¢/copy (B&W), 7¢/copy (color)
Adjacent Print Migrated (at Above Costs)
25% Year 1
50% Year 2
100% Year 3
Savings
No More One-time Cost to Purchase
No More Supply Cost
No More Maintenance Cost
Only Cost to Departments - Paper

8. Additional Benefits
Standard configurations include upgrades (in most cases) which include copy, print, scan and fax features, stapling and sorting on most, additional paper trays based on anticipated volume, postscript option for Mac printing
Standard configuration includes data overwrite security software
Considerable green savings – trees, CO2, energy
Includes full maintenance program – no unexpected costs
Additional savings accrue as inkjet/desktop printers move to multi–function devices
Broker estimate of $8,600 for buyback of current machines
Ricoh to run free change management open house
Opportunity for MU cost savings by sending larger jobs to P&D. Overages of 6¢/copy charged on copies over those listed on standard configuration

15. How Do We Pay For It?

16. Beware - Unexpected Issues
Order of Delivery
How Do I Get That Up the Stairs?
But It Hurts My Back to Bend Over That Far
Erasing Drives on Old Copiers – Broker/Vendor, Cost/ Trade In Value, Proof of Erasure?
It’s Making a Really Odd Noise
Negotiating the Aggregate/Overage Level
Toner Pirates
Human Resource Savings in Info Technology

17. More Beware Training and Lots of It Purchase Orders
Other Depts. Hearing Good News & Attempting to Jump on Board
Extra Inventory of Toner
Not Everyone is Networked
What Size Staples?
Disposition of Used Toners – Vendor or Other
Addresses on Database for Toner Delivery
“I Didn’t Realize I was Printing in Color” – Color Default

18. Who Do I Call for Service? Who Do I Call for Supplies?
Even More Beware
Who Do I Call for Service? Who Do I Call for Supplies?

19. Ongoing Monitoring
Input IP Address for Loads of Information per Machine
Making Users Sensitive to Usage and Overage Costs
Well Then I Need to Order a LaserJet - Aaargh
@ Remote or Other Reporting
Communicate/Communicate/Educate
Quarterly Reporting
Internal Interdepartmental Charges

20. Follow Up – Will It Ever End?
More Training
Scanning
Faxing from Desktop
Ordering Toner
Did They Get the Model They Really Needed?
Planning for the Next Bulk Purchase

21. Results (incomplete but…)
Duplex More(about 30%) – Paper Savings; Still Counts per Page
Deans Love the Program
Opportunity to Reallocate Savings
Scan, Fax and Even Color - Yeah
Color Much Greater than First Thought – Give Yourself Leeway
Need More History, but Purchases of Consumables & Desktop Printers Appear to be Down

25. Questions? Veronica Longenecker (717) 871-5891
Kenneth Dearstyne
(717)