1. CED Printer Use Instructions & Approved Print Materials
2 June 2017

2. Index Topic Slide# Xerox B&W Laser Printer 4 HP Color Laser Printers 7
Epson Stylus Pro 3880 Inkjet Printer 10
Printing Tips & Cloud Printing 13
Computer and Printing Policies
CED (website)

3. CED studio & Computer Lab B&W Laser Printers
A Xerox Phaser 4600 Monochrome Laser Printer (postscript) - duplex

4. Xerox Phaser 4600 – Paper, Ink and Jams
Basic Overview video about the printer
Clearing a paper jam video
(Xerox)
(CED Help Desk) Xerox-Phaser-4600-Clearing-Common-Jams.pdf
Loading paper  
(Xerox)
(CED Help Desk) Xerox-Phaser-4600-Loading-Paper.pdf
Xerox Phaser 4600 Vendor Manual
XeroxPhaser4600Manual.pdf
General Comments
These printers cannot accommodate file names >255 characters so keep your names short
Cannot reliably print directly from Google Docs, causes print queue jams
You can print B&W on color laser printers but it will cost the same as color prints (so use these B&W machines)

5. Xerox Phaser 4600 – media

6. CED studio & Computer Lab Color Laser Printers
HP Color LaserJet 5550ps Color Laser Printer – duplex and with an additional sheet feed can do tabloid size

7. HP Color Lasers – Paper, Ink and Jams
HP Color Lasers General
HP-Color-LaserJet-5550-UserGuide
Loading paper
HP-Color-LaserJet-5550-Loading-Paper.pdf
Print Queues
Loading paper video 
HP-Color-LaserJet-5550-Clearing-Common-Jams.pdf
General Comments
You can print B&W on color laser printers but it will cost the same as color prints
To print B&W you will need to use the gray-scale or B&W setting (better to use the B&W printers)
These printers run hot, too much ink saturation will cause jams
With heavy graphics do not exceed 150 dpi or >75% ink saturation

8. HP Color Lasers – Approved Media
Media Type
Paper (plain, light, intermediate, heavy, extra heavy, glossy, heavy glossy, high gloss images, tough, recycle)
Envelopes
Laser transparencies
Cardstock
Weight: 200 g/m2 max, but duplex up to 120 g/m2
DPI: 600 dpi max but this is too high for “plain paper” insert glossy/matte paper to hold this level of ink saturation

9. CED 214 Computer Lab Epson Photo Printers
Epson Stylus Pro 3880 Inkjet Printer
Professional photo printer
Paper sizes up to 17” x 24”
Does not do paper rolls, can hold 50 sheets

10. Epson – Paper, Ink and Jams
HP Color Lasers General
Can occasionally have slight trace of banding if document is heavily black
Can print borderless
1:15 ink replacement
Epson User Guide pdf
Epson Use Videos:
Color
Epson Manage Color pdf
Specialty Papers
Loading Fine Art Paper:
Loading Thicker Paper:
Loading Epson Canvas Paper:

11. Epson 3880 – Approved Media
Approved Media Types (our printers do not accept paper rolls, sheet feed only)
Epson Media:
Ink Jet Transparencies (resolution to 360 dpi or “text”)
Photo Quality Ink Jet Paper
Archival Matte Paper
Premium Glossy or Semigloss Photo Paper
Hot Press Bright
Traditional Photo Paper
Premium Luster Photo Paper
Glossy Photo Paper
Ultrasmooth Fine Art Paper
Velvet Fine Art paper
Cold Press Bright or Natural
WaterColor Paper Radiant White
Hot Press Bright or Natural
Matte Paper Heavy Weight
Enhance Matte Paper or Posterboard
Red River Paper:
Polar Pearl Metallic (from 4”x6” up to 8.5”x25”)
UltraPro Satin
UltraPro Gloss 2.0
Polar Matte
Aurora Natural (fine art, cotton)

12. Printing Tips

13. General notes on printing costs & refunds
CED has photo-quality Epson ink jets (#214) for higher quality outputs
Printing and plotting costs include the cost of supplied paper
EXCEPT the Epson printers: you must supply your own paper
No refund for bad prints on paper that CED did not supply
No refunds if using Bristol and Newsprint
CED refunds print errors which are mechanical
No refunds for user errors (specified on the Web, on posters and in the HelpDesk system)
Printing costs are posted on the CED web site, on posters, and visible from your PaperCut account

14. Cloud Printing
Students with CED computer and print accounts can access Studio Cloud Printing
This allows a print job to be sent from your laptop, via the web, to a laser printer in the Studio or 477's B&W laser printer (which can do tabloid and duplex)
Cloud printing does not work for plotters or for any remote printing into the Computer Labs due to its potential interference with instruction
Critical to its operations, you need to select both a printer to send your job to as well as the exact specifications, for instance, "letter color one-sided" or "tabloid b&w duplex”
Instructions for Cloud Printing are located in the Help Desk system and walk you through what to do to access and use the system
Known issues:
No two-sided printing on floors 5, 6, and 7
Two-sided B&W printing is available in 477 during the normal office hours (M-F, 9- 5)
No Cloud Printing to plotters
No Cloud Printing from mobile devices (iPad, iPhone, Android devices)
Two-sided printing formats pages so they flip on long side
PhD "print only" accounts will allow PhD students to Cloud Print to the printer in the PhD room or 477 only

15. PRINTING – COLOR ISSUES
For many reasons, it is difficult to impossible to make your output match the colors you see on the screen
Monitors and scanners are based on an "additive" color system, using the RGB (red, green, blue) color space, while the plotters are based on a "subtractive" system and use CMYK (cyan, magenta, yellow, black)
Different monitors can vary in many ways, including calibration, variances in the phosphors and bit depths. Also the range of colors is widely different, with monitors displaying many more colors than any printing device.
Remember colors will look different on different types of paper
If precise color rendition is important
Consider doing a small test print
Print on the Epson color photo inkjet in 214
Or the color photo color plotter in 477

16. End
If there are any issues missing in this presentation please let us know by going to the CED helpdesk and putting in a ticket with enough detail we can contact you to find out the details we missed