1. Proposal IHE World Summit 2014 Version 1
Jürgen Brandstätter

2. IHE World Summit 2014 - Proposal
Lessons learned of 2013

3. Lessons learned: Event
Event character
Keep it! Achieved the goal!
Program
Keep the two tracks (Panel, Developer)
Panel track works until about 120 participants
Proved at WHO event
Hot topic: Success Stories shall be published in advance
Perhaps “pro-active survey”
Filming of the sessions important -> Supports discipline
Packages
Keep Hotel option
Keep SINGLE+SPOUSE package
Skip DOUBLE package (not used at all)
Keep options (2 days before/after sufficient)
Skip Sightseeing option
Pay Sightseeing onsite in cash
Be aware of specialities of any kind
Longer stay, better rooms, etc.

4. Lessons learned: Participants
Get IHE participants
IHE folks have to be motivated for attendance equally as „normal“ participants
Usa all channels to reach them
Get participants via Deployment Committees
Deployment Committees must be enchoraged to recruit participants of trheir countries
Austrian concept was very successful (over 20 Austrians at the event!)
Concept: Organize a tour group and attend the event as group
Concept and Template already sent out, but was not used
Get participants of Liaison organizations
Activate their representatives
Activate high-ranked persons
Try to use their communication channels to do marketing
Get other participants
Do proper marketing

5. Lessons learned: Organization
Recommended Team
Overall coordination (efforts too high for volunteers)
Needs assistant
Marketing partner
Needs proper Communication channels
Current ones have to be improved and under control of organization team
Need proper mailing lists, new media like LinkedIn/Facebook/etc.
Shall be able to issue press releases (internationally)
Finance operations partner
Choose carefully! Must be clear that it is subject to management by the organizing team
Layouting/Material/Website partner
CentoCento good for Layout and Conference material
Website could be improved
Onsite partner for organizing hotel and event
Utmost important to have a good one

6. How to proceed (Urgent!)
IHE World Summit Proposal
How to proceed (Urgent!)

7. Step 1: Choose next date (1) Decide about next date of occurance
Annually -> next year about same time
Use the momentum we gained
Alternative: Every second year
More time to prepare
Might give the event a bit of an extraordinary flavour
My recommendation

8. Step 2: Choose continent
(2) Choose location continent
North America
North America and Europe are the fittest IHE continents
Since it was in Europe now, it should be in North America next
Europe
Asia
My recommendation

9. Step 3: Choose location/exact date
Choose location (if in North America)
Standalone
Advantages
Event can unfold its „special“ atmosphere
Group attending the event is not distracted by other activities
Taking place in a great city makes a good feeling at the people (in direction of a city-holiday rather than WG meeting)
Disadvantages
No synergy in travel (could be an advantage too)
Possible locations
San Francisco (easier for Asians)
Boston (easier for Europeans)
New York (Big Apple!, easier for Europeans)
Chicago (in summer!)
My recommendation

10. Step 3: Choose location/exact date
Choose location (if in North America)
Aligned to other events
CAT in Chicago
Chicago in January is not the place you want to go to 
HIMSS in Orlando
If we do it in parallel: Our event has to less glamour
If we do it before or afterwards: People don‘t want to stay
IHE WG meetings
IHE people are bound to their event
Affiliates WG meetings (HL7, etc.)
What‘s the benefit, pleople are bound to that event
Others?

11. Step 3: Choose location/exact date
Choose location (if in Europe)
Aligned to CAT EU 2014 in Vienna
April 7-11
Very large congress center, lot of space
Professional organizing partner at hand
At the same time
ITI/PCC/QRPH/PHARM JWG
IHE Pharmacy/HL7 Pharmacy/ISO TC 215 WG6 JWG
Not yet confirmed
Disadvantage
Many IHE Champions onsite but unavailable, because busy in other IHE activities

12. Organization Overall Coordination Graphics, Layouts, Website
Jürgen Brandstätter?
Principally yes, but just when he get‘s a team at his side
Graphics, Layouts, Website
CentoCento?
Yes: for Graphics, Layouts
No: for Website
Eventsite and room reservations, onsite logistics
? (depends on the event site)
Video production
Peter Vancura?
Evaluation after reviewing this post-production
T-Shirt manufactoring
IT-Shirt?
Yes: Good partner in terms of shipping
Finance operations ?
Sponsors
IHE-Europe?
HIMSS/RSNA?
Tiani-Spirit?
University of Applied Sciences Vienna?
Mohawk College?

13. Thank you Jürgen Brandstätter
IHE Austria Mitgliederversammlung 2008
IHE Austria
Thank you
Jürgen Brandstätter
IHE Pharmacy co-chair / IHE International Board
CodeWerk Software Services and Development GmbH
IHE Austria, Schiffamtsgasse 15, 1020 Wien
IHE Austria, Schiffamtsgasse 15, 1020 Wien 13 13