1. Quality Assurance MENTEP Yves Beernaert, EduconsultBy
Yves Beernaert, Educonsult
13 April 2015

2. What is QA / evaluation about?
“Research determines what can be done, needs assessment determines what should be done, and evaluation determines how well something are being done and can be jointly improved.
“Evaluation uses a systematic method for collecting, analyzing, and using information to work on the relevance, the efficiency, the effectiveness, the impact and the sustainability of a project “

3. Objectives of QA Assess the quality and relevance of:
- activities and processes / meetings / deadlines/ relations implemented
- deliverables, outputs or results
- dissemination / exploitation / valorisation actions taken by the project
- sustainability activities of the project in the post EC funding period;
Identify key success and failure factors of the overall project;
Propose measures that will improve efficient & effective project delivery
In interaction with the PT colleagues dealing with QA self scan activities

4. Key characteristics of QA
‘Right first time approach’
Support to partners
Valuing activities and
Prevention rather than control
Shared responsibility approach
Formative and summative evaluation
Based on Deming Cycle:
PDCA: Plan, Do, Check, Act / Amend
Use of KPI: Key Performance Indicators

5. Key elements of QA Relevance Objectives of the Erasmus + programme
Efficency
Input / output; efficient use of time, money
Information management system / procedures/ relations
Effectiveness
extent to which project objectives are reached
Impact
on target audiences/ beneficiaries/ policies
Sustainability
Valorisarion, dissemination, exploitation, future
Development / implmentaion sustainability strategy

6. Evaluation tools Attending meetings
partner meetings, possibly scientific committee meeting, coordinator’s meeting
KPI - Key Performance Indicators - agreed between partners
Evaluation questionnaire for each partner meeting
Report of analysis
A PRE questionnaire (online) : after 6 months
A POST questionnaire (online): in final 6 months of project
Interviews with all the partners and the coordinator: checklist
Report of interviews
Analysis of the deliverables and activities
Comments in intermediate and final report

7. Reporting Evaluation report after every partner meeting
Annual intermediate reports
With integration of
PRE or POST questionnaire results
Interviews reports
Results of analysis of deliverables / activities
Sustainability strategy
Overall final report at end of the project

8. Calendar QA activities Educonsult
QA plan drafted in the next months
PRE and POST questionnaire
Proposal of some KPI
Evaluation Kick-off meeting: report end of June 2015
Gradual implementation of all other activities up from September 2015
Sending out PRE questionnaire around end of 2015
Interviews with partners: Spring 2016
1st intermediate report: before2015 submission intermediate report by coordinator to Commission
2nd intermediate report: before2016 submission intermediate report by coordinator to Commission
Sending out POST questionnaire in final phase MENTEP
Final report MENTEP (final quarter of project)

9. Thanks for your attention
Good luck with the MENTEP project
Questions?