1. Updates on Special Education
Presented by Corey Stacy
Riverside County SELPA
With Input From The CDE Presentation: The Path to Change Special Education Data Training April/May Shiyloh Duncan-Becerril 

2. Do you remember the start of our journey?
This is how we have always done it… why are we making a change now?
Where are we Now on the path to change?
Things will be happening quickly now
What can you do?
START collaborating
Validating current data
Examining weakness in your current data system

3. What were the problems? Mismatches Lack of auditing
What is the real data?

4. Validations for CALPADS to implement now

5. Demographic data
The source for all identifying and demographic data will come from CALPADS which means the same information must be submitted from both systems to match up completely.
Examples:
First name
Last name
Birthdate
Race/ethnicity
Gender
Now is the time to get these cleaned up and put in procedures to ensure accurate data!

6. Is System Integration the Answer?

7. Maybe

8. Trust everyone… but cut the cards yourself
Conduct audits
Develop reports and analytics to identify bad data
Do comparisons

9. Of Special Note… Names and Special Characters:
Field must only contain Alphabetic letters, numbers, periods, hyphens, apostrophes and forward slashes
Connection will occur through the SSID
Are your SSIDs correct?
SSID must match the First Name, Last Name and Birthdate submitted previously

10. Developing Analytics now
Start doing alignment now!
What are your processes now to check the data?
What do you need in place?

11. Are there still problems?
Let’s talk about suspension
Let’s talk about unilateral removals to interim alternative settings (45 day placements)

12. What discipline is occurring at the lowest grade levels?
AB 420
This bill eliminates the authority to suspend a pupil enrolled in kindergarten or any of grades K to 3, and the authority to recommend for expulsion a pupil enrolled in kindergarten or any of grades K to 12, inclusive, for willful defiance.
Went into effect Jan 1, 2015
We have analyzed the data and found some districts still engaging in this practice

13.
715 incidents that led to suspension/expulsion in Preschool, TK and K
313 unique children
Some children with many incidents
The majority are TK and K
CALPADS

14. Out of School Suspension was the predominate solution
This equates to 923 missed education days for these children.

15. What types of incidents?

16. Suspension How many Pre-K suspensions do you have?
How many K-3 suspensions do you have?
Are they accurate?
Do you have any K-3 suspensions for Willful Defiance?

17. Unilateral removals
These are NOT the Same as Regular In School or Out of School Suspensions.
They are Very Uncommon – only 100 Events/Year in CA.
If There is a Chance that This Needs to Occur, Your SpEd Department MUST Be Involved.
If the Student Has an IEP Meeting to Change Placement, it is NOT a Unilateral Removal.

18. Reporting and certifying discipline for students with disabilities…

19. Challenges with certifying discipline
2016 – 17 Discipline will be reported through CALPADS and the discipline for students with disabilities will be certified by SELPA, the same as
At this time, the recommendation from CDE (CASEMIS and CALPADS) is to allow specified SELPA personnel a CALPADS login for each LEA in their SELPA.
If that cannot happen at this time, electronic reports need to be run weekly and shared with the SELPA throughout the certification and amendment windows.
A joint communication from CASEMIS and CALPADS staff at CDE will go out to each of the LEAs advocating these methods.

20. Procedure for accessing and certifying discipline for RC SELPA LEAS
Things the Discipline Certification Taught Me:
The Reports I Need Provided to me are:
7.3
7.7
7.8
7.9
I Need All Reports in Excel format, rather than PDF.
It is Critical That My Reports are Updated as Changes are Made During the Amendment Window.

21. Reports Needed…
7.9 - This allows me to look at # of discipline days, grade level, offense, and investigate further anything I need to.
7.8 - This is what I need to look for unilateral removals to interim alternative setting.

22. Reports Needed…
7.3 – This allows me to see the whole district, all students to see how SpEd #'s match up with total student #'s.
7.7 - This gives me a quick count for SpEd discipline by site, by disability, by removal.

23. What I am looking at and for…
Discipline Comparisons June 2016
District
# of Removals in 2015
# of Removals in 2016
Corrections Needed for Int Alt Plcmt
Corrections Received Int Alt Plcmt
Alvord
171
193
Yes
Banning
134 88
Beaumont
125
138
Coachella
438
325
Desert Sands
559
642
Hemet
871
1017
Jurupa
301
279
Lake Elsinore
838
466
Menifee 68 62
Murrieta
229
227
Nuview 40 20
Palm Springs
499
860
Palo Verde
127
120
Perris Elem 35 59
Perris High
202
407
RCOE
304 46
River Springs 27 32
Romoland 28 19
San Jacinto
237
282
Santa Rosa 5 1
Val Verde
569
544
I Compare Discipline for Students With Disabilities to the Discipline Submitted the Previous Year.
I Look at the Numbers Per Site for All Students as Compared to Students With Disabilities at the Same Site.
I investigate ALL Unilateral Removals Thoroughly.
I Examine the # of Days Per Discipline Offense.
I Look Closely at All Expulsions or Lack of Expulsions.
I Look at the Total Number of Removals, not Discipline Incidents.
I Look at the Grade Level of the Students, the Discipline Code Cited, and the Number of Days for Students in the Lower Grades.
I Look for Any Anomalies – Counts that are Especially High or Low, etc.

24. But I have questions…
Why Do We Have Some Offenses with Either 100 or 110 and 0 Days of Suspension? While Other Offenses are Marked 300 with 0 Days of Suspension – or Left Blank?
How Do We Treat # of Days for Expulsions in CALPADS if the Student has an IEP and is Receiving Services (Like at RCOE Alt Ed)?
Why Do We Have Suspensions of More Than 5 Days?

25. Procedure for accessing and certifying discipline for RC SELPA LEAS
All Reports Need to be Uploaded to the RC SELPA Website Secure Folders for Pickup by SELPA Staff.
User Names, Passwords, and Directions for Uploading are Available on Request.
All Questions Can be Directed to Corey Stacy,

26. There are many changes coming
CASEMIS to CALPADS
Disproportionality
Significant Disproportionality
Comprehensive review selection
Compliance Determinations

27. NEW Disproportionality

28. Placement settings (6 through 21)
Changes
Placement settings (6 through 21)
In regular class <40%
In regular class <79% and >40%
In a Separate School
Discipline (3 through 21)
Out of School Suspensions and expulsions 10 days or fewer
Out of School Suspensions and expulsions more than 10 days
In School Suspensions and expulsions 10 days or fewer
In School Suspensions and expulsions more than 10 days
Disciplinary removals in total

29. Which fields? CASEMIS A- Ethnicity A- Race 1 Race/Ethnicity A- Race 2
A-43 Disability
A-7 District of Residence
CALPADS
Suspension
Race/Ethnicity for all Students

30. The Calculation New calculation (one risk ratio calculation)
# of students with disabilities in a specific race/ethnicity category
# of all students in a specific race/ethnicity category

31. CASE STUDY: A student has one race/ethnicity in CASEMIS and a Different one in CALPADS
# SWD AA All AA
# SWD Asian
All Asian
# SWD HS
All HS
# SWD WH
All WH
# SWD MU
All MU AA
HIS
CASEMIS
CALPADS

32. A student has left the race/ethnicity field blank in CASEMIS but the clerk at the school made a visual determination for CALPADS
# SWD AA All AA
# SWD Asian
All Asian
# SWD HS
All HS
# SWD WH
All WH
# SWD MU
All MU
Blank WH
CASEMIS
CALPADS

33. How many?
The New calculation will result in 4 times as many LEAs found Disproportionate than before.
4 (Discipline)
162 LEAs
9 (Overall Disproportionality)
49 LEAs
10 (Disproportionality by Disability)
257 LEAS

34. Some CASEMIS things
These will result in some BIG changes…

35. Plan type 30—pending initial assessment
Students that are have signed parent consent for assessment of eligibility but do not have an initial IEP or determination of eligibility.
For the first time EVER we will be reporting these students for June CASEMIS.
We HAVE to get SSID Numbers for ALL students as soon as we receive parent consent to assess.
The only students for whom SSIDs are not required at this time are students attending private school.

36. CASEMIS to CALPADS Update!
Full Implementation

37. The discrepancies between SEIS and the SIS

38. Application Program Interface
Today is the day
Reports

39. A change in plans….

40. So what's the plan now?
Training Development and Implementation
Developing the structure
Building the tables
Communication
CHANGE IN CASEMIS STRUCTURE TO MATCH CALPADS FILE SPECIFICATIONS
Full implementation

41. How important is your data and What is the outcome of Bad data?
Disproportionality
Significant Disproportionality
Data Identified Noncompliance
Performance Indicator Review
Comprehensive Review

42. How important is your data?
What about the new dashboard
Where does this data come from?

43. Indicator Reports
What are they?
Where can I find them?

44. This is a screen shot of the Annual Performance Report Measures.
These are provided annually to the LEAs
Historically, they have included 14 indicators.
The circled areas are a few of those included as performance indicators

45. How important is your data?
Assessment participation ELA
Assessment participation Math
Assessment achievement ELA
Assessment achievement Math
In school suspension less than 10 days
In school suspension more than 10 days
Out of School suspension less than 10 days
Out of School suspension/ expulsion more than 10 days
Percent of students in regular class greater than 80%
Percent of students in regular class less than 40%
Percent of students in separate settings
Disproportionality for students in regular class less than 40 % of the day
Disproportionality for students placed in separate settings
Parent Involvement
Noncompliance in Disproportionality
Noncompliance in Disproportionality by disability
Significant Disproportionality
60 day timeline
C to B Transition
Preschool Assessment
Preschool LRE - Regular
Preschool LRE - Separate
Timely IEPs
Timely Triennials
Timely and Complete
Complaint percapita
Due process noncompliance
Complaint noncompliance
How important is your data?
Comprehensive Review Selection