1. Join us for the 2017 OSEHRA Open Source Summit! summit.osehra.org
Succeeding with the New
Federal Open Source Policy
Conference Sponsor
June 13-15, 2017: Bethesda North Marriott Hotel & Conference Center, MD
summit.osehra.org

2. 3:00 PM, EST

3. Welcome to the OSEHRA Innovation Webinar
Don Hewitt
Vice President, Business Operations
OSEHRA
Ramina Toy
Program Manager
Ira Sachs
BITS Analysis Lead
Overview of VA Open Source Electronic Health Record Contract

4. Open Source Technical Support and Working Group Services for VA VistA Contract
March 21, 2017

5. Key Goals
Advance community understanding and establish collaborative exploration of VA requirements
Provide a visualization toolset to assist the community in understanding current VistA structure and interfaces
Identify relevant candidate open source software and products for intake by VA
“Tee up” these candidates for intake through analysis, prioritization, and certification

6. Impressions After Year 1
Intake is hard
EPIP still oriented to support standardization
Larger items require funding for testing and sustainment
No real process for bug fixes (yet)
Genuine support from both VHA and EPIP
Turbulence as VA grapples with future strategy
First year successful in establishing identification and prioritization process
Year 2 will demonstrate real value of contract

7. Identifying Candidates for VA Intake
Open Source Software Repositories
VHA Designated Items
VA Class III Code
CBA Package for Quarterly Review
VA EPIP
Open Source Search
Analysis
Intake Recommendations
QUARTERLY IPR
Intake
Certification
Technical Working Groups
OIT PD

8. VHA Requirements Policy
VHA Policy to share unfilled requirements with the community
Designates OSEHRA website as the official external repository for these requirements
Currently exploring possibility of using ViViaN™ display these requirements
Would use VA’s Business Function Framework as the organizing structure
FedBizOpps announcement scheduled this week
Working as quickly as we can!
Looking to go live in late April or May

9. Analysis and Deliverables

10. Quarterly Cycle Overview
Technical Working Groups Elaborate, Refine, and Prioritize Needs; OSS Research
Recurring Quarterly Cycle
Gap Analysis
Open Source Software Selection Criteria
SWOT Analyses
Prioritization Description Document
CBA Package for Quarterly Review
Features
Boundary Conditions
Identified Gaps
Code Maturity
Quantitative Selection Metric
Proposed Candidate Summaries
Analysis of Alternatives
Risk Analysis
Recommendations
SWOT Analysis
Gap Analysis
Selection Criteria
Prioritization Description Document

11. Results - Contract Year 1
14 candidates recommended for intake
3 additional candidate recommendations on hold pending additional information
Recommended candidates are in various stages of the intake process
Additional OSS candidates remain for CY 2 analysis; new candidates will be identified through additional research
1 new certification, 4 previously certified
2 Technical Working Groups (TWG’s) initiated
X Already Certified

12. Current Priority & Status
Candidate
Priority
Origin
Complex Orders “Then” Conjunction
(OSEHRA Level 2™ Certification)  1
DSS, Inc
Maternity Tracker* 2
VACI
XU Digital Signature
(OSEHRA Level 4™ Certification) 3
OSEHRA Staff
RAPTOR* 4
Enhanced Problem List 5
DSS, Inc.
Appointment Postcard Notification v4.0
(OSEHRA Level 2™ Certification) 6
VHA Class 3
Veteran Appointment Notification System (VANS) 7
On-the-Fly Alerts  8
*In Certification

13. Complex Orders “Then” Conjunction
Certification completed to OSEHRA Certification Level 2™
Addresses a known problem in VistA Pharmacy
Take this medication, THEN take that medication
Working with VHA and OIT Sustainment to establish a new path
Take bug fixes directly to sustainment rather than go through EPIP

14. Certification Queue Maternity Tracker RAPTOR
Conducting initial peer review
RAPTOR
On hold pending change to updated namespace

15. OSS Intake Path Flowchart
(Hold)

16. Distribution of OSS Candidates Identified and Analyzed
Analyzed in CBA
(By Category)
28 Candidates Analyzed
Recommended for Intake
(By Category)
14 Candidates Recommended
Full Candidate List
232 Candidates Total

17. The Path Forward

18. Lessons Learned
Need to focus on candidates that can be taken in most rapidly
Items that require new funding have a multi-year time horizon
Licensing Issues
VA Innovations
Licensing Guide
Intake can be more rapid if business owners “Champion” intake efforts

19. “Portfolio Management” Strategy
Continue to promote qualified candidates of all sizes
Shift short term priority to bug fixes and small implementation opportunities
Should be faster and easier for VA to intake
Currently acquiring Bug List from VA
Will communicate to the community to allow the community to help remediate bugs

20. Technical Working Groups (TWGs)

21. Technical Working Groups
Designed to provide collaborative venues that combine VA and other community members
Modeled after existing OSEHRA Groups, and fully integrated into group ecosystem

22. Federal Open Source Policy
TWG Status
Group
Co-Chairs
On-Going
VistA Security
(Private)
VA: Terry Luedtke VA
Community: Mike Henderson
Pharmacy
VA: Amy Colón
Community: Sam Habiel
Anticipated
eHMP
VA: Fred Mingo
Community: Roger Foster
Federal Open Source Policy
TBD

23. Opportunities for Community Input on OSEHRA Website

28. How Can You Help? Suggestions for candidate software
Feedback on posted documents
Submission of code to OSEHRA Repository
Participation in Certification Process
Code and documentation review
Certification calls
Interested in candidate code? Code for all the candidates are available…
Success is dependent upon community participation and collaboration!

29. Questions?

30. Join us for the 2017 OSEHRA Open Source Summit! summit.osehra.org
Succeeding with the New
Federal Open Source Policy
Conference Sponsor
June 13-15, 2017: Bethesda North Marriott Hotel & Conference Center, MD
summit.osehra.org

31. Thank You for Attending the OSEHRA Innovation Webinar!
Join us for the April 18th Webinar:
TBD