1. Members Meeting Club House Strategy
16th April 2016

2. agenda Status update Flood recovery committee New Building Committee
Site & Temporary Buildings
New Building Committee
Insurance claim
Fund raising.
Building strategy, Short and Long Term
Involving Membership

3. Flood recovery committee
No 1 objective achieved.
Open for day 1 of season
Showers and toilets back in action.
Temporary buildings and kitchen booked until end of May.
Grants obtained
Cumbria County Council – Marketing support £5k
Cumbria County Council – Flood resilience measures £7k (+ Potential £5k)
Sports England – Uninsured losses (Car Park) £10.7k
Ullswater Litter Pick weekend.
Use of Birkett field – Overspill.

4. New Club House Project Members Board Insurance Marion Building Peter
Funding
Rick
Communications

5. Team; Skilled and Representative
Architect
2 Chartered Building Surveyors
3 Construction Professionals
Professional project manager
Industrialist ( built factories, offices, labs)
Accountant
Chartered Fellow CIPD
Cruisers and Dinghy sailors
Young and less young
Racing, training, leisure and social members
New and longstanding members

6. Insurance claim Rob Watson, Marion Marshall, David Hesselberth
Interim payment due soon
Covers most costs to end of may
Loss of revenue 80% covered (includes temporary buildings)
Board Approved use of Professional support if required
Cash settlement
To be negotiated with Insurers.
Industry practise < full claim.
Ball park
£300k - £125k (committed) balance £175k

7. Fund Raising
Rick Boyce, Sam Smith, David Lyons, John Lyons, Clare Clarke,
Explore and scope potential sources
Loans; Bank/Members
Grants
Sponsorship
Membership fees

8. Building
Peter lewis, John Innerdale, Carl Hallam, Graham, Donkin, Pam Brookes, Alan Bradley, John Wales, Neil Thompson, Matty Smith.
Present evaluation of alternative strategies;
Build a club house for the long term (>50 yrs)
Internal funding only
Or assuming external funding
Interim accommodation until the club house is built
With high chance of planning approval
Consistent with our purpose
Identify investigations, key risks, decision points
Costs for each stage, concept, planning, construction.

9. Building Key success factors Flood resilient (insurable)
Attractive to present and future members
Racing, training, leisure, family, other compatible sports/organisations
Affordable
Deliverable
Maintain and grow membership through project.
Consistent with our purpose.
to promote and facilitate the sport of sailing, both racing and cruising, on Ullswater, compatible with the preservation of the natural beauty and serenity of the area.

10. Alternatives; Short and Long term
Extend use of temporary buildings
Low cost refurb of existing club house for interim accommodation
Buy and refit caravans or portacabins
Timber building as phase 1 with temporary planning permission
Flood resilient existing building
New club house on existing site
New club house above flood line
Timber
Modular
Traditional.

11. Short Term options Extend contract for temporary building
Buy and refit caravans or portacabins
Low cost refurbishment of existing club house
Timber building with temporary planning permission as phase 1 of long term solution

12. Short term options Pros Cons Cost Conditions Extend temp buildings
Known solution
Worked in 2010
Poor view
Poor social space
Need to relocate above flood line, winter 2016
£34k so far
+ £32k until Oct 16.
£90k for 2017
2017 temp. planning permission
Refit static caravans or portacabins
Even less attractive space.
Still need kitchen
Disposal cost
Low cost refurb of club house
Available for Birkett
Buys us time.
Risk of further flooding not insured.
£30k of which £9k reusable net £21k
H&S plan
Contractor for electrics availability
Phase 1 timber building. (
No spending on existing
Low flood risk.
Unknown costs; services, groundworks, sewage works.
Not available until 2017
Estimate £250k to £300k.
£32k on temp buildings
Temporary planning.
Ground survey
Uncertain funds available.

13. Low cost refurbishment of existing
Contractor and Member Volunteers
£30k (Grant ?)
Refitting kitchen and internal boarding club house..
Goal to be ready for Birkett
First Fix Electrics
1-2 weeks
Volunteer Boarding, joinery and Plastering 1-2 weeks
Second fix and testing
1 week
Volunteer Decoration

14. LONG TERM OPTIONS
Pros
Cons
Cost
Conditions
All options
Opportunity
Time
Resources
Funds
Planning approval
Upgrade Sewerage
Flood resilient original (insurable)
Technically challenging
Out of service during works.
Floor level 0.75m above 2015 flood level
Costly
New on existing site
Close to water
Out of service during transition.
Piling of site
Floor level 0.75 above flood level.
Piling cost ?
New above flood line.
Can transition to new
Lower cost construction options
£300 - £750k guess
Ground survey
Electrical Survey

15. Long term options Timber construction Modular construction
Traditional construction

16. Communications
Sue Giles, Marion Marshall, Pauline Thompson, Matty Smith
Member updates
Member Survey to inform user needs (basis for design)
Community Involvement
Local Influencers

17. Next steps Refurb club house for Birkett Ground survey
Start discussion with Planner
Scope available funds
Complete insurance settlement negotiations
Explore loans, grants, sponsorship & criteria
Establish key user requirements
With member input
Meet again when more information available.