1. GSA Personal Property Overview
27th Annual NNAPA
Procurement Training Conference
May 1-3, 2017
presented by
Florence Francis

2. GSA Property Management Mission Statement
To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer

3. Glossary of Terms
A rudimentary understanding of key property terms and phrases will help you develop a clearer perspective of the disposal process
Excess – Available for transfer to other Federal Agencies
Surplus – Available for donation to the SASP
Report – Notifying GSA of excess property
Screening – Searching for property
Search and Select

4. SCREENING EXCESS SURPLUS Non SCREENING And FEDERAL TRANSFER 21 DAYS
FEDERAL DISPOSAL PROCESS
EXCESS
SURPLUS
SCREENING
Non
Discuss how GSA has worked hard to reduce the disposal cycle time frame from 170 days in 1989 to the current 51-day performance target to reduce storage costs & problems. Also, we expect the actual performance to be below 51 days and emphasize the correlation between cycle time and customer satisfaction scores.
All property screened for 21 days EXCEPT office furniture – screened for 14 days – because they are bulky items.
SCREENING
And
FEDERAL TRANSFER
21 DAYS
DONATION
NOTIFICATION
5 DAYS
SALES
AGENCY
SCREENING
DONATION
REMOVAL
Internal
Agencies/Bureaus
Of your Department
Federal Agencies
Cost Reimbursable Contractors
Grantees
Public Airports
State Agencies for Surplus Property
Nonprofit Educational & Public Health Activities
Service Educational Activities

5. Can I Get Excess Government Equipment?

6. Screening & Federal Transfers
Property in GSAXcess® is available for screening by and transfer to:
Federal agencies
Their contractors, cooperatives and grantees
Senate and House of Representatives
DC Government
Mixed-ownership Government corporations

7. Screening & Federal Transfers
Search available property
On-line
Physical screening
“Screening” period normally 21 calendar days
Submit request via GSAXcess®
If a tribe is aware that a federal agency is disposing of certain property they can do a direct transfer – SF-122

8. Tribes Obtaining Property
Tribes can view property in GSAXcess® by using “GOVUSE” for access code and password
BIA can perform actual freeze request in GSAXcces
Send to BIA POC – Paul Ortiz at
IHS can conduct search in GSAXcess website and forward the property information to their IHS Area Property Management Officer (PMO). The IHS Area PMO will do the actual freezing in GSAXcess. It is recommended you take a screen shot of the property on the website and forward that to your IHS Area PMO to make sure they freeze the correct property for you.

9. Obtaining Property Process – BIA
Tribe submit request (freeze) in GSA Xcess
GSA Approves – property still available – send approval to BIA Regional Property Officer (RPO)
RPO receives from GSA, provides digital approval
GSA sends Transfer Order to RPO
RPO sends Transfer Order to Tribal POC
Tribes makes arrangements to pick up or arrange for shipping.
Recommended Tribe print out TO when picking up property

10. Obtaining Property Process - IHS
Area PMO will submit request (freeze) in GSA Xcess
GSA Approves – property still available – send approval to Area PMO
Area PMO receives from GSA, provide digital approval
GSA sends Transfer Order to Area PMO
Area PMO sends Transfer Order to Tribal POC
Tribes makes arrangements to pick up or arrange for shipping.
Recommended Tribe print out TO when picking up property

11. Golden Rules of Acquiring Excess Property…
There must be an authorized need for the property.
You must not acquire excess personal property with the intent to sell or trade for other assets
Tribes must justify how they are going to use the property with their (BIA or IHS) contract.

12. Who Pays for the Transportation for Excess Property?
Acquiring agency is required to pay shipping and transportation costs.
When applicable, acquiring agency
may have to pay packing, loading,
and dismantling costs.

13. Federal Surplus Property Donation Program
At the completion of screening for Federal use, property not transferred is declared surplus
Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire
Property is donated from GSA through State Agencies for Surplus Property (SASP)

14. Federal Surplus Property Donation Program
Participants in the Surplus Donation Program include
State and local public agencies
Nonprofit educational and public health institutions
Nonprofit and public programs for the elderly
Educational activities of special interest to the Department of Defense
Public airports
Indian Tribes and Tribal Organizations including Non-Federal Tribes

15. What if the Property is not Transferred or Donated????

16. Sales Property not donated becomes eligible for sales
GSA offers Internet auctions via GSA Auctions®
GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns - Fees are charged

17. Portal for GSAAuctions. gov
Portal for GSAAuctions.gov Bidders must be registered with credit card before they can bid on any item. Sales open to public bidding. Anyone can buy but GSA employees.
Can link from USA.gov via

18. Doubting you can get Useable Property?

19. The Tale of Two Tribes
Here is some personal property the Citizen Potawatomi Nation (CPN) in Oklahoma and the Mescalero Apache Tribe (MAT) of New Mexico have acquired over the past few years.
Please note that Not ALL property was in 100% working condition, but with some work it is functional property.

20. CPN Truck Tractor

21. Crane – MAT NM

22. Light Duty Truck CPN - Oklahoma

23. Woodworking Tools CPN - Oklahoma

24. Vehicle Test Equipment – MAT NM

25. Fire/Rescue Trailer – CPN Oklahoma

26. Travel Trailer – MAT New Mexico

27. Trailer Tank – MAT New Mexico

28. Light Sets – CPN Oklahoma

29. Pump – CPN Oklahoma

30. If you have Questions, or for Further Assistance…
Any Area Property Officers
Additional information available at