1. Secretariat report to Council
Mark Parsons
5 April 2017
Barcelona, Spain

2. Major Activities since September
Ongoing implementation of Communications Plan
Future Directions planning and implementation—see report
Coordinating/Supporting Council SubCommittees and Boards
Cross-group coordination
Developing more formal archiving practices
Adoption stories and value statements
Plenaries — P10, P11, and another IDW
Regular operations—a regular flow of new WGs and IGs coming in.
RDA/EU review and proposal
No longer funded as part of SKA project
Changes in staff
Welcome Laura and Denise. Goodbye Sara.
Hilary, Kathy
Signing authority

3. Secretary General thoughts
Need to balance the roles of Council and SG—does SG need to be more of a politician or more of a practitioner?
SG needs to be closely connected to the membership and really understand their concerns.
At the same time they need to have solid administrative and organisational development skills.
On the one hand, you want a professional  manager, but they will be more credible if they have a deep understanding of the issues around data. They need to be able to continually interpret the work of the groups to a broader audience, but there is a constant tension in staying aware of the work while working the politics, administration, and business development.
Generally need to keep 100 balls in the air at a time, respond to very divergent stakeholders, while maintaining a consistent and focused vision.
Consider getting a Secretariat perspective

4. 2016 Annual Budget
Date of Actuals:
31-Dec-16
Budgeted
Actuals
Difference
Income
2015 Carry forward
25,001
Org Membership Dues
85,000
92,567
7,567
Contracts and Grants
156,210
183,611
27,401
Donations
Total Income
266,211
301,179
34,968
Expenditure
Contracts
163,722
-7,512
Travel SG
53,500
49,775
3,725
Travel Other
20,000
8,016
11,984
General Business Expenses
1,666
1,235
431
Professional services
9,600
10,481
-881
Plenaries
Capital Purchase
Reserve
25,000
Other
Total Expenditure
265,976
258,229
7,747
Does not include currency fluctuation which can be very misleading. We account in dollars and hold most of our currency in dollars but the accountants work in pounds.

5. 2017 Annual Budget Date of Actuals: 31-Mar-17 Budgeted Actuals
Budgeted
Actuals
Difference
Income
2016 Carry forward
92,149
Org Membership Dues
85,000
26,287
-58,713
Contracts and Grants
137,250
81,120
-56,130
Donations
Total Income
314,399
199,556
-114,843
Expenditure
Contracts
152,606
Travel SG
51,269
11,325
39,944
Travel Other
20,000
3,504
16,496
General Business Expenses
1,272
681
591
Professional services
10,795
2,159
8,636
Plenaries
Capital Purchase
Reserve
25,000
Other
Total Expenditure
260,942
42,669
218,273

6. IDW2 Bids Botswana Kenya South Africa Tanzania Australia, Gold Coast
China, Beijing
Cyprus
USA, Kansas City