1. Erasmus+ International Credit Mobility ( ICM)
Jordan
Nov. 2016

2. Outline
International Credit Mobility (ICM): definition and eligible activities/participants
Individual mobility scheme: preparation, implementation, follow-up
Financial Management
Recommendations for HEI

4. International Credit Mobility (ICM): What is it?
Learning mobility of students and staff (KA1)
International opening of Erasmus to Partner Countries
Over 135,000 grants over 6 years (over in
2015)
Students & staff (for learning & teaching & training)
Programme Country HEIs apply to their National Agencies

5. International Credit Mobility(ICM): Types and duration
Student mobility
All levels of HE (short cycle, Bachelor, Master, PhD)
All disciplines
From 3 to 12 months
Max. 12 months per student per study cycle
Staff mobility
Different purposes, all staff (not only academic)
From 5 days to 2 months (excl. travel days)

6. Who can benefit? Students
Regulations:
Students must be registered in a higher education institution and enrolled in studies leading to a recognized degree or other recognized tertiary level qualification (up to and including PhD). The first year of studies must be completed at the sending institution (this does not apply to Master or PhD students).

7. Who can benefit? Staff Regulations:
Erasmus+ provides the following opportunities for teaching and non-teaching staff employed in a HEI:
teaching visits to partner institutions (workshops, master classes, examining visits, etc.)
training visits (job shadowing, continuous professional development activities)
A teaching activity has to comprise minimum 8 hours of teaching per week (or any shorter period of stay). 

11. First Call 2015 Closed at noon on 4th March 2015.
Each of the 33 Programme-Country National Agencies (NAs) offered opportunities for mobility with Partner Countries grouped into 10 distinct budget envelopes.
Detailed analysis of applications received showed that demand for funding was reasonably high if the data were combined for all 33 NAs.
However, at the level of each individual NA the picture is more mixed.
Not all NAs were able to use the entirety of each of their budget envelopes.

12. First call, 2nd round
With the evaluation of the first round of applications, NAs were in a position to forecast their remaining budgets in each envelope.
Having examined the different possible scenarios to maximize budget utilization, NAs organized a second round of applications for the 2015 call. Deadline set for 24 September 2015
NEO Jordan publicized this additional round in our information session of ICM meeting at MOHE. Also, information at our website and social media.

14. International Credit Mobility (KA107) 2015 Selection Results for First Call (2 Rounds)

15. International Credit Mobility (KA107) 2015 Selection Results for South-Mediterranean
Partner Country
Projects
Participants
Algeria 33
365
Egypt 65
723
Israel
144
1,645
Jordan 50
517
Lebanon 51
408
Libya 4 21
Morocco 95
1,189
Palestine 42
325
Syria 5 35
Tunisia
639
Total:
540
5,867

16. Incoming (to EU) Outgoing (from EU) Learner Staff Algeria 311 54 216
Incoming (to EU)
Outgoing (from EU)
Learner
Staff
Algeria
311 54
216
149
Egypt
567
156
355
368
Israel
1,176
469
838
807
Jordan
403
114
306
211
Lebanon
316 92
212
196
Libya 21 16 5
Morocco
906
283
725
464
Palestine
272 53
170
155
Syria 35 24 11
Tunisia
525
436
203
Total participants:
4,532
1,335
3,298
2,569

18. International Credit Mobility (KA107) 2015 Selection Results for Jordan
Incoming (to EU)
Outgoing (from EU)
Total
Learner
258 48
306
Staff
145 66
211
403
114
517

19. Belgium 3 18 Bulgaria 1 Cyprus 4 9 Czech Republic 8 Finland 6 France
Programme Country
Projects
Participants
Belgium 3 18
Bulgaria 1
Cyprus 4 9
Czech Republic 8
Finland 6
France
Germany
127
Greece 24
Italy 33
Latvia
Lithuania 2 25
Poland 23
Portugal 20
Romania
Slovenia 13
Spain 44
Sweden
Turkey 91
United Kingdom 16
Total: 50
517

20. Projects at Public Jordanian Universities

21. Projects at Private Jordanian Universities

22. Second call 2016 Closed at noon on 2 February 2016.
Each of the 33 Programme-Country National Agencies (NAs) offered opportunities for mobility with Partner Countries grouped into 11 distinct budget envelopes.
With 21% of the funds, the South-Med region benefits from the largest budget envelope.

25. Share of Awarded Grant in %
2016 (1st round)
2015

27. TOTAL 2017 27,326,823 Envelope Name ENI SOUTH AT 557,210 BE 681,308 BG
440,064 CY
111,218 CZ
707,970 DE
3,509,719 DK
367,128 EE
227,633 EL
591,090 ES
2,792,930 FI
489,401 FR
2,841,501 HR
318,118 HU
605,485 IE
361,318 IS
79,257 IT
2,635,949 LI
19,981 LT
364,535 LU
69,112 LV
292,329 MK
10,882 MT
64,988 NL
890,898 NO
334,878 PL
1,928,472 PT
730,757 RO
1,035,113 SE
529,176 SI
259,983 SK
403,243 TR
851,460 UK
2,223,720
TOTAL ,326,823

29. Main phases of the mobility scheme
preparation
implementation
follow-up

31. Understanding the contractual documents
The beneficiary grant agreement
The inter-institutional agreement
Learning and mobility agreements
The participant grant agreement
Erasmus Student Charter

33. Preparation: Define tasks
Inter-institutional Agreement (IIA)
Sending Organization
Receiving Organization
Promote and raise awareness
Inform locally
Select the candidates in line with IIA
Prepare logistics and support for incoming individuals
Provide support in preparation of the individual mobility (visa, administrative question, insurance, etc.)
Welcome and monitor the activities

34. Preparation: Individual Grant Agreement
Grant agreement contains specific provisions related to:
Duration of the scholarship,
Financial support that the students will receive,
Payment arrangements,
Insurance requirements during the mobility
Participants' report
Other general conditions

35. Preparation: Individual Grant Agreement
for students
Learning Agreement for studies
Learning Agreement for traineeship
Grant agreement +
for staff
Mobility Agreement for teaching
Mobility Agreement for training

36. Preparation: Learning/Mobility Agreement
Grant agreement for students
Grant agreement for staff
Learning Agreement for
Mobility Agreement for
Studies
Traineeship
Teaching
Training
List of courses with ECTS (or equivalent)
targeted learning outcomes
formal recognition
knowledge skills
competences expected to be acquired
(compulsory/ voluntary? any ECTS?)
overall objectives
activities and added value foreseen
expected outcomes and impact
Learning Agreement and Mobility Agreement must be agreed and signed
by the individual, sending and receiving organisations BEFORE departure

37. Implementation (for Students): before Mobility
Institutional call for applications: Office for International Relations (OIR) of the sending institution can organize annual information event to raise students’ awareness of exchange possibilities, application process and necessary documentation.
Evaluation process and result of application given to student and OIR
Student mobility application package compiled and sent to receiving institution
Finalization of the Learning Agreement
Grant agreement signed by student and Prog. C. institution
Providing the Erasmus Student Charter to the outgoing students

38. Selecting and sending participants
Sending institution is responsible for selecting participants and providing them with all necessary support including pre-departure preparation, monitoring during mobility, and formally recognizing the mobility period.
Selection criteria for participants are defined by sending HEI, in agreement with receiving institution. First criterion should be academic merit, but with equivalent academic level, preference should be assigned to students from less advantaged socio-economic backgrounds.
Information on the mobility opportunities available and the selection procedure should be made public. The selection of participants, as well as the procedure for awarding them a grant, must be fair, transparent and documented, and should be made available to all parties involved in the selection process.

39. Implementation: during Mobility
Exceptional changes to the proposed mobility programme (Learning Agreement)
Confirmation of study period
Grant agreement signed by student
Monitoring

40. Implementation: Follow-up after Mobility
Recognition documents submitted to the home institution
Report to ECAS - Mobility Tool
Evaluation
EU Survey

41. Implementation (for Staff): before Mobility
Call for applications/selection
Internal application for teacher exchange
Internal decision on selection results
Agreement between home and host institution
Mobility Agreement for teaching/training approved by the home and host institutions
Grant agreement signed by the staff and the Prog. C. institution

42. Implementation (for Staff ): Follow-up
Confirmation of teaching/training signed by the host institution
Report to ECAS - Mobility Tool
Evaluation

43. Financial Management

44. Travel and Subsistence
Outgoing students from programme countries: 650 € per month
Incoming students to programme countries: € per month depending on destination
Travel allowance along fixed distance bands
Additional support for persons with ‘special needs’

45. Travel and Subsistence
Staff to Programme C – 160 € per day
Staff from Programme C € per day
(up to the 14th day of activity, afterwards 70% of the stipulated amount)
Travel allowances along fixed distance bands
Additional support for persons with ‘special needs’

46. International Credit Mobility
Funding Rules
Individual support for students
Individual support for staff
 Incoming: €850, €800, €750
Outgoing: €650
Receiving Country
Per Diem
DK, IE, NL, SE, UK
160
BE, BG, CZ, EL,
FR, IT, CY, LU,
HU, AT, PL, RO, FI, IS, LI, NO, TR
140
DE, ES, LV, MT,
PO, SK, FYROM
120
EE, HR, LT, SI
100
Partner Countries
Group 1
higher living costs
DK, IE, FR, IT, AT, FI, SE, UK, LI, NO
Group 2
medium living costs
BE, CZ, DE, EL,
ES, HR, CY, LU, NL, PO, SI, IS, TR
Group 3
lower living costs
BG, EE, LV, LT,
HU, MT, PL, RO, SK FYROM

47. International Credit Mobility
Funding Rules
Top-up for travel costs
Travel distances (km)
Amount € / participant
180
275
360
530
820
≥8000
1100

48. Recommendations for HEI

49. Main messages to Partner Countries HEIs
Work with non-traditional partners in Europe Nordic countries, Ireland/UK, Netherlands, Eastern Europe
Be involved in the drafting of the application by the European university
(see quality questions in application form)
Negotiate your Inter-institutional Agreement carefully
Language requirements, student support , Organisational support…

50. 'Do's and don'ts' for applicants
FAQs for students & staff
In addition to the Programme Guide, we have produced a series of guidelines to help you understand the action.
FAQs for HEIs
Quick Ref Guide for Partner HEIs
Programme Guide

51. Useful resources Erasmus+ Homepage:
FAQs for Higher Education Institutions:
FAQs for Students & Staff:
FAQs on the Inter-institutional Agreement:
Quality Framework:

52. Useful resources
Erasmus+ documents and templates:
Erasmus+ Programme Guide:
Erasmus Charter for Higher Education:
Erasmus+ Student Charter:
ECTS User's Guide: