1. Josué Fernández Budget Committee Chair August 17, 2016
DGSOM Budget Meeting
Josué Fernández
Budget Committee Chair
August 17, 2016

2. { The MSC MSC Budget Committee MS4 MSC MS3 MSC MS2 MSC MS1 MSC
+ Vice-President (each class)
+ Treasurer (each class)
+ President (MS4 class)
Budget Committee
Medical Education Committee {
Well-Being Committee
MS4 MSC
MS3 MSC
The MSC
Professionalism Council
MS2 MSC
MS1 MSC
Etc…

3. What Do We Do?
We review funding proposals submitted by YOU then vote on how to allocate $25,000 towards these proposals.
5.1. The MSC bases funding approval on the over-arching principles of direct Medical Student benefits and limitations of a finite budget.
5.2. The MSC operates within a finite budget; funding of all applications may not be possible. Our goals are to create a fair and objective system for the distribution of funding for student activities.

4. The Money
$25,000
$1000
$250
$20,000
(lunchtalks, conferences, other ideas, etc)
MS1
MS2
MS3
MS4
$1000
$250
$1000
$250
$1000
$250

5. Funding Eligibility Student Interest Groups
Individual/Group of students + faculty advisor(s)
Food – lunch talks, mixers, social events
Conference – student interest groups
Non-food, non-conference – else

6. Deadlines ALWAYS 11:59 pm of the last Tuesday of a month.
Budget Committee normally meets on 1st Tuesday of every month.
If event takes place on or after 2nd Tuesday of a month, then app is due on last Tuesday of preceding month.
If event takes place before 2nd Tuesday of a month, then app is due two months back.
Submitting 6 weeks before an event will always meeting the deadline. 
Event on/after 2nd
Tuesday of month
Event before 2nd
Tuesday of month

7. Before submitting proposals:
For SIGs: use your SAO funding first
Seek funding from other appropriate sources
Post event to Medical Student Calendar with “MSC Funding Pending” in the title
Start collecting RSVPs
Reserve the appropriate space
Notify your faculty member of this event

8. After the event takes place:
Submit Follow Up Form
Submit Program Evaluation form
Submit Reimbursement Form (if applicable)
Submit original itemized receipts
Include list of attendees
Sales tax and reasonable tip may be included
These 3 forms are included in each proposal.

9. Special considerations
Food
You may purchase food yourself and seek reimbursement or SAO will order and pay for the food
BC funds up to $6.50 per attendee, up to 50 people (Max is $325)
Must submit typed, alphabetized RSVP list after event

10. Special considerations
Conference
Must seek funding from organizer of conference
Submit screenshots of lodging, airfare, and registration costs
Max budget for in-state travel: $700/student
Max budget for out-of-state travel: $900/student
Max budget: $2500/SIG
Deductibles: $50 in-state, $100 out-of-state
UP TO 2 head coordinators listed with SAO, national officers, and voting delegates

11. Special considerations
Reimbursements must be submitted within 21 days of the event!
Outstanding event – SIGs can apply for funding for an extra event; must be unique
Weeklong collaborative events – ≥2 SIGs planning ≥3 events may apply for one extra lunch talk
If your proposal is denied and you would like to appeal the decision, please the Budget Committee Chair for an appeal form

12. Funding Proposal Forms
Google “MSC Budget Committee UCLA”
First search result will have forms for download

13. MSC Weebly Website

16. Co-funding section is required! Application will be
automatically returned if not filled out!

17. Attach print-out of pre-searched air flights
and hotel costs from best deal website.

19. Question$?

20. Contact Us Amin Tavakoli, MS2 Atavakoli@mednet... and/or
Casey Pagan, MS2 VP
Josué Fernández, MS4
Mary Ann Triest
Rafael Gonzalez