1. Sage Cares Day of Service for Food Bank of the Rockies and Food for Thought-Denver

2. Take Away Points Communication Organization Collaboration
Meredith Blanchard, Volunteer Engagement Coordinator at Mile High United Way
Organization
Laura Egan, Development Specialist at Food Bank of the Rockies
Collaboration
Jeane Larkins, Volunteer Coordinator at Food For Thought-Denver
Best Practices

3. Communication- Before Event
Why is this group volunteering?
What does this group hope to take away from this day of service?
How flexible can groups be and what resources are they working with?
How flexible can agencies be with corporate groups?
Constant follow-up and check-in’s
Reminder to all participants 3-5 days in advance

4. Communication During Event
Color coded to break up the volunteers into groups
Colorful balloons corresponding the volunteer areas
Agency introduction and thank you at lunch
Share phone numbers with all planners

5. Sage Hospitality Day of Service
Schedule for the Day
Sage Hospitality Day of Service
Date: Tuesday, March 18th
Coordinators: Robin Kirtley and Josefina Schnaith from Sage Hospitality; Laura Egan from Food Bank of the Rockies; Jeane Larkins and Bob Bell from Food for Thought, Meredith Blanchard from Mile High United Way
Total number of volunteers: 180
8:30am – 9am:
Community Day Presentation at Embassy Suites
Walter Isenberg, city official and Ed Blair from MHUW will speak
8:45am:
MHUW volunteers arrive at FBR
Natalie Liff, Cassandra Murray, Breeahna Britt
Photobucket film crew arrive at FBR
Gretchen Gilliland and Mike Garvey from MHUW to assist group, Meredith to greet group
9am- 9:10am
Blue and Red dots load buses
9:10 - 9:20am
Yellow, Orange and Green dots load buses
9:30am – 10am:
Volunteers will be arriving on multiple buses to Food Bank of the Rockies.
Distribution and Food for Thought volunteers should come first if possible
Staff from MHUW to greet volunteers off the bus and take them to their stations according to sticker color. Quick tour of where to find bathrooms and water while volunteering and where to put coats and purses.
50 volunteers with Food for Thought (BLUE) – Natalie Liff
35 volunteers in distribution- pulling orders (RED) – Cassie Murray
40 volunteers in CSFP- filling boxes and breaking apart boxes (YELLOW) – Breeahna Britt
15 box builders (interchangeable with CSFP) (ORANGE) - Breeahna Britt
40 volunteers in reclamation- grocery rescue  (GREEN) – Meredith Blanchard 
10am – 10:20am
Volunteers are at their stations and getting trained by station leads
10:20am
Lunch boxes arrive at FBR
MHUW staff can help unload lunches
10:20pm – 1:45pm:
Volunteers work in their stations
11:45am – 12:15pm:
LUNCH Food for Thought and Reclamation
Presentation by Food for Thought and FBR in the first 10 minutes
12:15 – 12:45pm:
LUNCH CSFP, Distribution, box builders
1:45 – 2pm:
wrap up and load buses
2pm:
Buses take off from Food Bank of the Rockies
2:30pm:
Volunteers arrive back at Embassy Suites

6. Communication- After Event
Thank You’s one day after event
To co-workers who made it happen
To company contacts who participated in planning
To all volunteers
Survey
Social Media
Check to make sure it is something the company wants to advertise

39. Results for Sage Cares Food for Thought 1200 PowerSacks packed
 Each PowerSacks is 8 meals = 9600 meals!
Food Bank of the Rockies
Total of 144,514 lbs – the equivalent of 112,902 meals
In Distribution, 88,510 lbs were pulled in orders.
In Reclamation, 14,004 lbs were packed.
In USDA/CSFP, 42,000 lbs were packed.

40. Best Practices
Be very clear with volunteers about what they are doing and WHY –
Good orientation – includes mission, history
Be prepared when the group arrives
Try to personalize the task at hand and the end result
i.e. set the timer on your cell phone for 3pm. Emphasis how that individual is going to make a difference that day
Determine the desired outcome and needs of the partners/volunteers/management group who brought volunteers
Make the event fun!
Provide music, food/snacks, water, remember to smile and laugh! Find the humor in small moments!
Move Quickly
Be organized and clear about volunteer jobs and roles
Thank your fellow collaborators publicly in front of volunteers
Write everything down
Precise schedule of the day that includes outline of areas, area leads, tools required in each area s
Consistent communication through out the planning process to ensure everyone is on the same page
Reminder to all involved parties 3-5 days before the event
Follow up thank-you to volunteers, your coworkers who made it possible and those involved in the planning process
Good idea for the follow-up to include a summary of all that was accomplished
Social Media
Dropbox for photos
#hashtags#
Appreciation post on Facebook, Twitter, Instagram

41. CSR Best Practices (from the agency point of view)
Plan ahead – the bigger the group, the more lead time needed
Consider implementing a volunteer budget to offset costs to the nonprofit
Provide snacks/treats/coffee etc. for your employees while they volunteer
Break your group into smaller groups if possible
Consider ongoing volunteer opportunities as opposed to large days of service
Volunteerism message should come from the top down to encourage participation