1. Region 5 Fire and Aviation Management
NWSA Conference
February 2014
Region 5 Fire and Aviation Management

2. Region 5 Discussion Items
AQM/FAM Contacts
Updates for FY 13 and 14 solicitations
Rollovers
Equipment assigned stats
ICPI assignments
Dispatching and Neighbor’s DPL’s
Fuel Tenders
P-25 Radio’s info
Contact Information
NWSA 2014

3. R5 INCIDENT PROCUREMEMT WEB SOURCES
NWSA 2014
R5 Incident Procurement Internet website (

4. 2013 R5 VIPR Season in Review Solicited & Awarded I-BPAs
Water Handling Equipment / Engines
Refrigerated Trailer
Weed Washing Unit
Chippers
Misc. Heavy Equipment
Feller Buncher
Masticator
Skidder
Road Grader
NWSA 2014

5. 2014 R5 VIPR Season in Review Solicited Resources Heavy Equipment
Dozers
Excavators
Transports
Mechanic w/Svc Truck
Tents
Fallers
Fuel Tenders
Vehicle w/ Drivers
NWSA 2014

6. Examples of FY 14 Agreement Changes
Vehicle with Driver, Typing and language on after market modifications
Faller-Light to Arduous Work Capacity Test
Mechanic with Service Truck, Type 1 and 2 to Heavy Equipment and Light Auto and Heavy Truck
Tents-Language changes regarding optional items
NWSA 2014

7. 2014 R5 VIPR Rollovers
NWSA 2014
If there are any questions regarding the VIPR Rollovers for 2014, for contractual Steven Teves can be contacted and for Technical, Dave Marion or myself can be contacted.

8. National & Regional VIPR Solicitation Plan
NWSA 2014

9. 2013 R5 VENDOR RESOURCES ASSIGNED
Equipment
Type
Dispatched Resources
Dozers
All Types 32
Water Tenders 72
Buses
Crew Transport 89
Engines
3 & 6 from R5 and other Regions
307
Fallers
Single and Module 19
Crews
IA National and local
136
IMT
Teams from R5 and other Regions 41
NWSA 2014
Numbers listed are predominately from incidents where IMT’s were assigned.
2012 Totals were, Engines=176, Tenders=111, Crews=119,Fallers=17 and IMT assignments=56

10. Incident Project Compliance Inspector
ICPI support was provided to variety of incidents from May 2013 to December 2013, several hundred of contract compliance inspections performed.
Region 5 Incident Contract Project Inspectors provided support for FY13 Water Handling Solicitation. Several hundred pieces (Water Tenders) of equipment were inspected for eventual award.
There were ICPI’s assigned to every fire incident where at Incident Management Team was assigned.
There were approximately 9 ICPI’s and 3 trainees assigned throughout the fire season, with the majority assigned at least a full 14-day assignment.
ICPI support from Regions 3 and 8 also helped during the FY13 fire season.
At season’s end, several ICPI’s helped to review, sort and file completed vendor compliance inspection forms/performance reviews at the Wildland Fire Training Center, McClellan CA.
NWSA 2014
ICPI, is there to support both the incident and the vendor. ICPI’s can assist in provisional questions, any misinterpretations or misunderstanding of an agreement. They are also in close communication with myself and the Regional Contracting Officer.

11. Dispatching And using Neighbor’s Lists
When Forest’s run out of resources on their own Dispatch Priorities Lists (DPL) it’s permissible to refer to their neighboring units for VIPR DPLs in ROSS.
In supporting this option, we’re currently working on developing a DPL/Neighbor’s list flow chart.
This chart will help to determine when a center will use a neighboring list and if additional support is needed from GACC’s. In using this flow chart documentation of the procedure taken will be captured as the equipment is possibly located and assigned.
NWSA 2014
The dispatching protocols usually go with closest resources rule, this being very evident with dispatch centers who are multi-agency managed.

12. Fuel Tenders and credit cards
The agency is moving away from using the OF-305 with more emphasis on electronic payment processing, such as requiring the vendor to use wireless credit card machines
Another option to minimize the administrative burden to Incident Management Teams is to require the vendor to bring a manual slide credit card machine
P-25 Radio Updates
There is an updated list of acceptable radios available at:
Radios currently listed include some analog
Purchases of new analog radios are not recommended. At some point in the future, fire will require that only P25 digital radios be used. This category of approved radios will be removed once the Forest Service mandates that only P25 digital radios be used
NWSA 2014

13. Question?
What is the best way to receive information back from vendors?
Often solicitations will ask for specific required information, such as a resume.
What is the most efficient way to communicate the required solicitation information to interested vendors?
NWSA 2014

14. R5 FAM and AQM Contact Information
Sue Zahn (Program Manager)
Phone: (O) (909) / (C) (951)
Dave Marion (Program Assistant)
Phone: (O) (530) / (C) (530)
Steven Teves (Contract Specialist)
Phone: (916)
Fax: (916) / (916)
NWSA 2014
If you have any questions, or would like some of the links I provided in this presentation, I can provide Debbie with the info and she can sent out.