1. DOCUMENTATION BIBLIOGRAPHY AND IN-TEXT DOCUMENTATION
ACADEMIC DISCOURSE
DOCUMENTATION
BIBLIOGRAPHY
AND
IN-TEXT DOCUMENTATION

2. DIFFERENT DOCUMENTATION STYLES
author-title system of citation used in Literature and the Humanities MLA (Modern Language Association) author-date system of citation used in social sciences APA (American Psychological Association) Chicago Style

3. ELEMENTS OF A DOCUMENTATION STYLE
In this course we will deal mainly with: (1) How we write a bibliography at the end of an article, a paper or a book (2) How we cite sources inside an article, a paper or a book (in-text documentation)

4. The author-date system of citation Reference List: Basic Rules
Your reference list should
appear at the end of your paper
provide the information necessary for a reader to locate and retrieve any source you cite in the body of the paper.
Please note that:
Each source you cite in the paper must appear in your reference list; likewise, each entry in the reference list must be cited in your text.

5. The author-date system of citation Reference List: Basic Rules
If you a writing an essay or a research paper, your references should begin on a new page separate from the text of the essay.
Label this page References (with no quotation marks, underlining, etc.), centered at the top of the page.
It should be double-spaced just like the rest of your essay.

6. BASIC FORMAT FOR BOOKS Single Author
Author, A. A. (Year of publication)Title of work: Capital letter also for subtitle. Location: Publisher.
Levinson, S. R. (1983) Pragmatics. Cambridge: Cambridge University Press.
To note:
Colon (:) after place of publication
Italics for title
Capitals for all words in the title

7. Two or more books by the same author
Tannen, D. (1984) Conversational Style: Analyzing Talk Among Friends. Norwood, NJ: Ablex.
Tannen, D. (1990) You Just Don’t Understand: Women and Men in Conversation. New York: Morrow.
Two (or more) works by the same author are ordered by date of publication.
To note:
Colon (:) after place of publication
Italics for title
Capitals for all words in the title

8. A book by two or more authors
Author, A. and Author, B. (date) Book title. Location: Publisher. Brown, P. and Yule, G. (1983) Discourse Analysis. Cambridge: Cambridge University Press. In the case of joint authorship, all authors should be included, regardless of the number, in the order in which they appear on the book.

9. A book by a corporate author
UNESCO (1953) The Use of Vernacular Languages in Education. Monographs on Fundamental Education.

10. An anonymous (no author) book
Business Japanese, vols. I and II (1985) Tokyo: Nissan Motor Company.

11. Edited Book
Author, A. (ed.)(Year of publication)Title of work: Capital letter also for subtitle. Location: Publisher.
Coates, J. (ed.) (1998) Language and Gender: A reader. Oxford: Blackwell Publishers.
To note:
Colon (:) after place of publication
Italics for title
Capitals for all words in the title
Fullstop after ‘ed.’

12. Karavas, E. and Mitsikopoulou, B. (eds. ) (2017)
Karavas, E. and Mitsikopoulou, B. (eds.) (2017) Developments in Glocal Language Testing: The Case of the Greek National Foreign Language Exam System. Oxford: Peter Lang.

13. Article in an Edited Book
Author, A. (Year of publication) “Title of article” In A. Author (ed.) Title of book. Location: Publisher. Page numbers.
Eckert, P. (1998) “Gender and sociolinguistic variation”. In J. Coates (ed.) Language and Gender: A Reader. Oxford: Blackwell Publishers
Notice that the title of an individual work/chapter appearing in an edited book is placed in quotation marks, with only the first word capitalized.
Also, the name of the editor appears in reverse order with first name followed by surname.

14. Delieza, X. (2017) “The impact of oral examiners’ conduct on candidates’ performance in the KPG exams”. In E. Karavas and B. Mitsikopoulou (eds.) Developments in Glocal Language Testing: The Case of the Greek National Foreign Language Exam System. Oxford: Peter Lang

15. Article in a Journal
Author, A. A., Author, B. B., and Author, C. C. (Year). “Title of article”. Journal title volume number(issue number): pages.
Knapp, M.L, Hopper, R. & Bell, R. (1984) “Compliments: a descriptive taxonomy”. Journal of Communication 34(4):
To note:
Colon (:) after volume or issue number. Issue number in parentheses
Italics for title of journal
Capitals only for the first word of the title

16. An example of an article in a journal
Jarvis, H. and Szymczyk, M. (2010) “Student views on learning grammar with web- and book-based materials”. ELT Journal 64(1):

17. Article in a Magazine
Author, A. A. (Year, month day). “Title of article”. Magazine title. pages. Henry, W. A. (1990, April 9). “Making the grade in today's schools”. Time

18. Article in a Newspaper
Author, A. A. (Year, month day). “Title of article”. Newspaper title. pp newspaper section.
Schultz, S. (2005, December 28). “Calls made to strengthen state energy policies.” The Country Today, pp. 1A, 2A.
Unlike other periodicals, p. or pp. precedes page numbers for a newspaper reference in APA style. Single pages take p., e.g., p. B2; multiple pages take pp., e.g., pp. B2, B4 or pp. C1, C3-C4.

19. ACTIVITY 3: Compiling a reference list (Reader p.121-122)
(1) A book by one author Shortis, T. (2001) The Language of ICT: Information and Communication Technology. London: Routledge.

20. (2) A book by two authors Palmer, R. R. and Colton, J
(2) A book by two authors Palmer, R. R. and Colton, J. (1983) A History of the Modern World. New York: Alfred A. Knopf.

21. (3) An anonymous (no author) book
The Chicago Manual of Style (1982) Chicago and London: University of Chicago Press.

22. (4) A chapter in an edited book Machura, L
(4) A chapter in an edited book Machura, L. (1991) “Using literature in language teaching”. In C. Brumfit, J. Moore and R. Tongue (eds.) Teaching English to Children. London: Collins ELT

23. (5) An article in a Journal Harrington, H. R
(5) An article in a Journal Harrington, H. R. (1983) “Anthony Powell, Nicolas Poussin, and the structure of time”. Contemporary Literature 24(3):

24. (6) An article in a magazine Callahan, T
(6) An article in a magazine Callahan, T. (1988, June 27) “Boxing's Allure”. Time Magazine 131(26):

25. (7) A book review published in a magazine Wolff, S. C
(7) A book review published in a magazine Wolff, S. C. (1981, June 5) “Stellar Physics”. [Review of The Brightest Star, by C. De Jager]. Science Magazine 212(4499): 1139.

26. (8) An article in a newspaper Brown, C. and Sengupta, K
(8) An article in a newspaper Brown, C. and Sengupta, K. (2004, May 25) “Afghanistan, the war the world forgot”. The Independent, Sec. 3. 3

27. (9) An unsigned newspaper editorial “The governor wants a watchdog”
(9) An unsigned newspaper editorial “The governor wants a watchdog”. (1988, June 12) The Plain Dealer, Sec. C. 4.

28. (10) An encyclopedia entry Struning, W. C. (1976) “Coffee”
(10) An encyclopedia entry Struning, W.C. (1976) “Coffee”. Encyclopedia Americana.

29. HOW TO WRITE THE REFERENCE LIST

30. REFERENCE LIST Basic rules
All lines after the first line of each entry in your reference list should be indented one-half inch from the left margin. This is called hanging indentation.
Reference list entries should appear alphabetically by the last name of the first author of each work.

31. Hanging indentation

32. REFERENCE LIST Basic rules (2)
Authors' names are inverted (last name first)
Give the last name and initials for all authors of a particular work unless the work has more than six authors.
If the work has more than six authors, list the first six authors and then use et al. after the sixth author's name to indicate the rest of the authors.

33. REFERENCE LIST Basic rules (3)
If you have:
more than one article by the same author,
single-author references or
multiple-author
references with the exact same authors in the exact same order are listed in order by the year of publication, starting with the earliest.

34. References
Brown, C. and Sengupta, K. (2004, May 25) “Afghanistan, the war the world forgot”. The Independent. 3. Sec. 3. Callahan, T. (1988, June 27) “Boxing's Allure”. Time Magazine 131(26): The Chicago Manual of Style (1982) Chicago and London: University of Chicago Press. “The Governor Wants a Watchdog”. (1988, June 12) The Plain Dealer, Sec. C. 4. Harrington, H. R. (1983) “Anthony Powell, Nicolas Poussin, and the structure of time”. Contemporary Literature 24(3):

35. cont
Machura, L. (1991) “Using literature in language teaching”. In C. Brumfit, J. Moore and R. Tongue (eds.) Teaching English to Children. London: Collins ELT Palmer, R. R. and Colton, J. (1983) A History of the Modern World. New York: Alfred A. Knopf. Shortis, T. (2001) The Language of ICT: Information and Communication Technology. London: Routledge. Struning, W.C. (1976) “Coffee”. Encyclopedia Americana. Wolff, S. C. (1981, June 5) “Stellar Physics”. [Review of The Brightest Star, by C. De Jager]. Science Magazine 212 (4499): 1139.

36. IN-TEXT DOCUMENTATION

37. In-Text Citations: Author/Authors
APA style has a series of important rules on using author names as part of the author-date system. There are additional rules for citing indirect sources, electronic sources, and sources without page numbers.

38. Citing an Author or Authors
A Work by Two Authors: Name both authors in the signal phrase or in the parentheses each time you cite the work. Use the word "and" between the authors' names within the text and use the ampersand in the parentheses.
Research by Wegener and Petty (1994) supports...
(Wegener & Petty, 1994)

39. Organization as an Author: If the author is an organization or a government agency, mention the organization in the signal phrase or in the parenthetical citation the first time you cite the source.
According to the American Psychological Association (2000),...

40. Two or More Works in the Same Parentheses: When your parenthetical citation includes two or more works, order them the same way they appear in the reference list, separated by a semi-colon.
(Berndt, 2002; Harlow, 1983)

41. Comment added for an action in the text
Deleted words
Edited text
Comment added for an action in the text