1. Club Funding
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2. Workshop Topics Eligibility for Funding Club Funding Procedures
Requesting Club “6” Account Funds
Requesting Co-Curricular Activities Funds
Requesting Club Activities
Point System Guidelines

3. Eligibility for Funding It’s as EASY as 1 … 2 … 3
1. Attend Club Funding Workshop
2. Turn in Annual Forms
Advisor Agreement
Officer List
Club Charter Renewal
Constitution
Club “6” Account Signature Form
Due by 4 pm, Friday, Oct. 14, 2016
Bld. 130, Rm. 113, Inbox on back counter-
3. Earn Points and Submit All Requests on time.

8. Two Sources of Money Club Funds (“6” Account)
Money raised through bake sales, car washes, donations, etc.
Co-Curricular Activities Funds
Money requested from the
Co-Curricular Activities Department

9. Club Fund 6 Accounts Making Purchases:
Contact our office for vendor choices
Complete an All in One Request Form before purchase
Attach Minutes showing approval for purchase
Attach Price Quote
Clubs NOT tax exempt
Getting Reimbursed for Purchases:
Attach Minutes showing approval for reimbursement
Submit original receipt after purchase
Deposits:
Use Deposit form
Checks made out to Daytona State College
Driver’s License written on check

10. Co-Curricular Activities Funds
Making Purchases:
Contact our office for Vendor Choices
Complete All in One Request Form
Attach invoice or price quote.
*College IS Tax Exempt
Getting Reimbursed for Purchases:
Prior to Purchase:
Return original sales receipt to our office

11. Student Travel
Set Up a Travel Authorization Meeting with the Co-Curricular Activities Staff
Request for Travel:
Complete All in One Request Form
Attach necessary documentation
Hotel Stay:
Rooming list with Student Names and ID #s
Conference:
Student List with ID #s
Registration Forms
Complete Student Travel Agreement form
Include in packet Advisor’s Travel Information for pre-approval
30 days advance notice for in-state travel
60 days advance notice for out-of-state travel
See Club Handbook for details

13. Planning Events Advance planning always pays off!
Break down event into smaller tasks
Assign people to each task
Complete All in One Request Form
At least 10 business days prior to event
Use form for on or off campus events

14. Where Can You Find the Club Handbook & Forms?
Student Life
Co-Curricular Activities
on the Portal- Co-Curricular Activities

15. Advertise Your Event

16. Goals of Points System To encourage club involvement with :
New student recruitment efforts
Visible activities on campus
Activities that support student success
Opportunities for developing leadership/organizational skills
Community service learning opportunities

17. Points System Success Stories
47 Clubs Participated in 2015/2016 Compared to 41 Clubs in
Community service hours –
1,970 hours-13-14 2,
2,867 – 15/16
Money raised for local organizations – $17,900
This was in addition to Rotaract/SGA #FORTHEKIDS reaching their goal for $35,000 to build a bottle school in Guatemala

18. Updates to Funding System
Levels Based on Points Achieved
Updated Report Form
Flyer advertising club activities to students to serve as back up

19. Point Categories

20. Points in excess of the 50 will roll into next semester totals
Funding Levels
Gold Level- (50 points) eligible for up to $500 the following semester. Clubs in gold category may also be allotted greater amounts of funding if they are recipients of a national award, recognition, or for participation in a conference and/or tournament after review by the Co-Curricular Activities Dept.
Silver category - (40-49 points) are eligible to request $250 during the semester following their achievement of Silver status
Bronze category - (35-39 points) may request $100 following their achievement of Bronze status.
Participation forms reviewed to determine total hours for recognition at Annual Club Banquet
Points in excess of the 50 will roll into next semester totals

21. Club Current Levels ASID AAUW Business Club Studio Rats
Computer Tech Club
Global Friends
HIM
Improv Club
Psy Psi DeLand Student Paralegal
Student Respiratory Care
Student Occupational Therapy Assistant
Surf Club
Table Top Gaming
Psychology
Phi Theta Kappa
Sigma Beta Delta
Sigma Kappa Delta
SGA
SADHA
Science Club
Student Massage
Digital Media Falcons
Human Services Club
Student Photography Association
American Sign Language
Encounter
Flag Football Club

22. Locating Opportunities
Monthly to Advisors to include:
College Engagement Events
Co-Curricular Activities Community Projects/ Events
Up-and-Coming Volunteer Events/ Service Projects
Chart of Club Point Standings

23. Club Leadership Retreat
October 7th
News Journal Center
8:30 am- 2 pm
Protecting Your Online/ Social Media Message
Professional Etiquette
Building Trust/ Working Together
October 8th
Meet at Student Center Travel to Zoom Air
8:30 am- 2 pm
Team Building
Ropes Course
High ropes/ Zip Lining
Only 15 Reservation Slots Remaining

24. Remaining Co-Curricular Events Fall 2016
Hispanic Heritage Day
Daytona Campus
Oct pm
Student Landing
Italian Heritage Day
Oct pm
Native American Heritage Day
November pm
International Cultural Festival
Wed. Nov pm
ECHO Plaza/ Landing
Veteran’s Day
Fri., Nov pm
Basket Brigade Collections
College Wide
M-F Nov
SGA Offices
Basket Brigade Deliveries
Sat Nov 19th
SGA Office
Sign Up Sheets & Schedules on the Back Table Or

25. Report Guidelines
Turned in by 5:00 pm on the last Thursday of the month
Inbox 130/154,
Reports will be reviewed and points awarded at the beginning of each month.
Once the award is determined the Advisor will receive an with semester point totals.
No Club Meetings or Fundraisers listed on reports
Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

26. CO-CURRICULAR CONTACTS
Director of Co-Curricular Activities:
Coordinator Co-Curricular Activities & Intramural Sports:
Bruce Cook
Lori Lemoine
Senior Staff Assistant & Paperwork Guru:
Jennifer Thomas
DeLand, Deltona, FPC & NSB Co-Curricular Activities & Social Media:
Philip Rogers
Co-Curricular Activities & News4U
In-house Broadcast System:
Steve Pruitt
CO-CURRICULAR CONTACTS

27. Questions???