1. Archive Migration Service
Automating Archive Migrations with BitTitan Solutions

2. Introduction Solution Deck Contents 1 Background 2
BitTitan Archive Migration Service 3
Customer Success 4
Migration Methodologies 5
Key Planning Points 6
Stub Management 7
Migration Scenarios

3. Introduction Solution Deck Contents 1 Background 2
BitTitan Archive Migration Service 3
Customer Success 4
Migration Methodologies 5
Key Planning Points 6
Stub Management 7
Migration Scenarios

4. Background These systems are expensive and difficult to maintain.1
Why do we need to migrate our archive?
These systems are expensive and difficult to maintain.

5. Background Virtually unlimited capacity Easier to use and maintain1
Why do we need to migrate our archive?
Virtually unlimited capacity
Easier to use and maintain
More affordable

6. Background 1
Why do we need to migrate our archive?
archive migrations are complex. Rely on experts and automated archive migration services.

7. BitTitan Archive Migration Service
How Can We Help You?

8. BitTitan Archive Migration Service (AMS)2
What is Archive Migration Service?
100% WHITE-GLOVE
TOOLS & SERVICES
EXPERTISE & PERSONNEL
SEAMLESS MIGRATION EXPERIENCE

9. BitTitan Archive Migration Service (AMS)2
What is Archive Migration Service?
As a BitTitan Partner, your role is to:
Sell AMS as your own service
Rebrand
Plan with your customer
Consult
BitTitan handles the archive migration
Archive
BitTitan role:
Archive Migration Service

10. Creating a Seamless Experience for the Customer
Customer Success
Creating a Seamless Experience for the Customer

11. Customer Success 3
What do your customers want from an Archive Migration?
They want a migration experience with little or no downtime.
They want to have zero impact on the end user.
They want all of their data available on the Destination.
They want their archive message stubs to be managed appropriately.
They want to decide how to manage journaling.
They want to manage data for inactive users.
They want their message archive to comply with regulatory requirements.

12. Customer Success What makes an Archive Migration successful?3
What makes an Archive Migration successful?
AVOIDING PITFALLS
LOW COST
SATISFACTION
COMPLIANCE
AUTOMATION
ROAD MAP

13. Migration Methodologies
Migrating Manually vs. Automated Processes

14. Migration Methodologies4
Migrating Manually
Automated Process
Takes significantly longer than automated process
No audit trail
No evidence of regulatory compliance
High failure rate
More susceptible to human error
Exposes data to tampering
Potential data loss
More reliable than manual migration
Item-level auditing and logging
Chain-of-custody reporting
Handles message stubs
Reduces cost and speeds up the migration process
Multi-threaded, multi-server platform enhances performance

15. Source, Destination, Journaling, Legal Compliance
Key Planning Points
Source, Destination, Journaling, Legal Compliance

16. Source & Destination 5
Questions to consider

17. Journaling 5
Journaling archive stores every piece of for legal requirements.
Over time, the journaling archive becomes extremely large.
In preparation, you must consider:
Does your customer need to continue journaling?
Do they need their journaling archive migrated?
Do you plan to leave the journal intact, and start fresh on the new system?

18. Journaling You cannot move an individual user’s data from the journal.5
You cannot move an individual user’s data from the journal.
You can only splice it by date and then migrate.
BitTitan will help you decide what to do with the journal, and configure the archive tools appropriately.

19. Legal Compliance and eDiscovery5
Must the customer provide auditing and reporting that meets industry- specific regulations?
What data retention and eDiscovery requirements are required?
Is the organization currently involved in any lawsuits?
Is any content in the archive under litigation hold?
Does the customer need to migrate “inactive” user messages and maintain chain-of-custody protocols?
Does the customer need to maintain a custodian-to-data relationship during every step of the migration process?

20. Rehydrating on the Source and on the Destination
Stubs
Rehydrating on the Source and on the Destination

21. Email Stubs What they are 6 Example Mailbox Archived Mailbox
Active Mailbox
8/25/2016
Stub
8/22/2016

22. Email Stubs What they are 6 Full Message Body To: From: Date:
Attached:
Subject:
Content: …
Archived Mailbox
Stub
8/22/2016

23. Rehydrating Stubs The basics 6 Full Message Body To: From: Date:
Attached:
Subject:
Content: …
Archived Mailbox
Stub
8/22/2016

24. Rehydrating Stubs The basics 6 Full Message Body To: From: Date:
Attached:
Subject:
Content: …
Archived Mailbox
Stub
8/22/2016

25. Rehydrating Stubs The basics 6 Example Mailbox Active Mailbox 10:08 AM
8/25/2016
8/22/2016
8/22/2016

26. Rehydrating Stubs Preserves original message metadata The basics 6
Example Mailbox
Preserves original message metadata
10:08 AM
08:03 AM
Active Mailbox
8/25/2016
8/22/2016
8/22/2016

27. Rehydrating Stubs Preserves original message metadata The basics6
The basics
Preserves original message metadata
Message ID
Read Status
Message Subject
Recipients
Send Date
Example Mailbox
10:08 AM
08:03 AM
8/25/2016
8/22/2016
8/22/2016

28. Rehydrating on the Source6
Destination Mailbox
3 TB
Archive
AMS
MRS
Source Mailbox
2 TB
3 TB

29. Rehydrating on the Destination6
Option 1
Part Two: Rehydrating stubs with full messages
Stub Messages
Archived Messages
Source Archive
AMS
Destination Mailbox
Source Mailbox
Stub
Part One: Migrating stubs

30. Rehydrating on the Destination6
Option 2
Archived Messages
AMS
Stub Messages
Source Archive
Destination Mailbox
Source Mailbox
Stub

31. Rehydrating on the Destination6
Option 2
Archived Messages
AMS
AMS Archive Migration
Stub Messages
Source Archive
Destination Mailbox
Source Mailbox
Stub
MigrationWiz Mailbox Migration

32. Deleting Stubs 6
You can delete stubs if you have no regulatory or other reason for preserving stubs on the Destination
Users will be able to access archived messages after they have been migrated.
Users may be able to access archive systems via the web portal, if the functionality is available.
Caution: Deleting stubs breaks the link to the archived message, rendering the legacy archive obsolete.

33. On-Premises and Hybrid
Migration Scenarios
On-Premises and Hybrid

34. On-Premises Exchange to Office 3657
CLOUD
Worker
AMS
ON-PREMISES
Server
File Server
SQL Server
Extractor

35. Hybrid Environment to Office 3657
CLOUD
AMS
Mailbox
Replicates entire mailbox
ON-PREMISES
MRS
Microsoft
Replication
Service
File Server
SQL Server
Stub Rehydration
Mail Enabled Users
AMS

36. Summary Solution Deck Contents 1 Background 2
BitTitan Archive Migration Service 3
Customer Success 4
Migration Methodologies 5
Key Planning Points 6
Stub Management 7
Migration Scenarios