1. SBA 1st First Wednesday Virtual Learning 2017
Size Protests 2016
11/11/2017
SBA Surveillance Reviews 2017
SBA 1st First Wednesday Virtual Learning 2017
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2. Hosts Dwight A. Johnson, Procurement Center Representative
SBA Office of Government Contracting, Area IV, Omaha
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Jan Kaiser, Procurement Center Representative
SBA Office of Government Contracting, Area IV, Chicago
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Deborah Crumity, Procurement Center Representative
SBA Office of Government Contracting, Area IV, Rock Island Arsenal
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3. Welcome to “SBA Virtual Learning 2017”
Questions answered during the final 10 minutes.
Technical problems: Contact the moderator with a note or call AT&T Connect Support at
Page numbers stated for those working off hard copies of the program.
We cover the “SBA Quick Reference” as time allows.
For more SBA training visit the SBA Learning Center website

4. Association of Procurement Technical Assistance Centers posts past “First Wednesday” programing
Check this link for past programs:
sba-webinar-library/
Contracting officer resources: “How PTACs partner with federal agencies”:
Find your nearest Procurement Technical Assistance Center at

5. Trial for DEC – JAN – FEB 1:00 pm – 2:00 pm Central
Size Protests 2016
FIRST WEDNESDAY VIRTUAL LEARNING SERIES :30 to 10:30 Central Time
11/11/2017
Trial for DEC – JAN – FEB
1:00 pm – 2:00 pm Central
FY 2017
 Date
 Topic 1
October 5, 2016
Non-Manufacturer Rule 2
November 2, 2016
Market Research: Using FPDS & DSBS 3
December 7, 2016
New All SB Mentor-Protégé Program 4
January 11, 2017
SBA Surveillance Reviews 2017 5
February 1, 2017
Certificates of Competency 6
March 1, 2017
SDVOSB 7
April 12, 2017
Subcontracting Plan Evaluation 8
May 3, 2017
WOSB 9
June 7, 2017
HUBZones 10
July 12, 2017
SB Subcontracting Compliance 11
August 2, 2017
8(a) Business Development
UPDATE:
Note Program Changes to
FEB and AUG topics
The program schedule above is for information only and is subject to change.
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6. One Continuous Learning Point
Self-service: Fill in your name on the certificate slide and save. Download the certificate and print for your records. You submit your request for training credit IAW your agency policy, i.e. FAITAS.
Phoning in only: If you listen in groups and you want attendees to be included on the future mailing list, send addresses of participants in an excel document to

7. Small Business Program Update
Size Protests 2016
11/11/2017
Small Business Program Update
Wondering how YOU can contribute to what’s
in the FAR?
Propose Rule Change in the Federal Register at the following link:
DoD, GSA, and NASA are proposing to amend the Federal Acquisition Regulation (FAR) to implement regulatory changes made by the SBA,
which provide Government-wide policy for partial set-asides and reserves, and setting aside orders for small business concerns under multiple-award
contracts.
DATES: Interested parties should submit written comments as described in the Federal Register on or before February 6, 2017 to be considered in the formation of the final rule.
Questions regarding this slide can be addressed with your PCR as PCRs review subcontracting plans. SBA Government Contracting Area Directors, Office of Government Contracting (
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8. Presenter U.S. Small Business Administration
Size Protests 2016
11/11/2017
Presenter
Valerie Coleman
U.S. Small Business Administration
Program Manager, Prime Contracts
Office of Government Contracting
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9. Purpose of Surveillance Reviews (SR)
To evaluate the overall effectiveness of a contracting activity’s small business (SB) program
To evaluate the program’s impact on small businesses
To enable SBA to recommend changes to improve small business participation at the activity.

10. Types of SRs Full – 3 days 2-3 PCRs Possible CMR
8(a) District Office Staff
Follow-Up – 1 day
Received less than satisfactory the previous year
Area Director (unless 2nd follow-up and then Director of Government Contracting has the lead)
1 PCR
Timber – 2 days
Area II Director
Timber Specialists

11. SR Process Activities Chosen – FY 16 – 9 Federal Agencies Notification
Interviews
Entrance Briefing
On-site review
Exit briefing
Formal report

12. The SR Report 5 Parts SR Team Members Dates, Scope of Review & Rating
Results of the SR (Findings/Corrective Actions)
Summary of Corrective Actions
Listing of Contract Files Reviewed

13. SR Categories
In performing a SR, the following compliance categories & issues have been identified:
Overview of Small Business Awards
Small Business Program Management
8(a) Contract Review Process
Women-Owned Small Business Set-Asides
Acquisition Planning
Subcontracting
Other Small Business Issues
Regulatory Clauses/Provisions
Bundling
Limitations on Subcontracting
Best Practice Recommendations to Improve Performance

14. Frequent Findings Requiring Corrective Action
Misaligned SB Director/HCA Reporting
Reporting to Contracting Officer
Inadequate or unrealistic goals
Goals exceeded by wide margins or
Agency pass down of its goals with no regard to demographics causing buying activity to fail
PCR engagement
Lacking coordination records
PCR not engaged in Acquisition Strategy Reviews
PCR not reviewing subcontracting plans

15. Frequent Findings Requiring Corrective Action con’t.
WOSB Program Execution
Improper NAICS for WOSB/EDWOSB set-asides
8(a) program
Failure to notify SBA
Subcontracting
Plans missing
Primes not submitting reports in eSRS
Agencies not accepting/rejecting reports in eSRS
Lack of enforcement of Limitations on Subcontracting
Training
Lack of Training on Small Business Programs
Missing regulatory SB Solicitation clauses

16. What’s Next? After the on-site review:
Final report with an overall rating is sent to the contracting activity via agency channels;
Corrective Action Plan Required to be submitted within 45 days of receipt of SR report.
Follow-up reviews will be planned for ratings less than satisfactory the following fiscal year.

17. Questions

18. ”SBA Quick Reference”

19. Dynamic Small Business Search

20. Summary of CFR Regulations
SBA on Small Business Joint Ventures
SBA on Small Business Joint Ventures
Size Protests 2016
11/11/2017
11/11/2017
Summary of CFR Regulations
SBA size regulations 13 CFR Part 121
HUBZone regulations 13 CFR
SBA Certificate of Competency 13 CFR 125.5
Service-disabled veteran 13 CFR (b)
8(a) and SDB regulations 13 CFR
Small disadvantaged business 13 CFR (f)
WOSB Program 13 CFR 127
SBA Prime Contracting 13 CFR 125.2
SBA Subcontracting 13 CFR 125.3
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 20 20

21. Types of SBA Contacts and Offices
SBA on Small Business Joint Ventures
Small Business Jobs Act and Changes
Size Protests 2016
11/11/2017
11/11/2017
11/11/2017
11/11/2017
Types of SBA Contacts and Offices
A. SBA Government Contracting Area Offices
1. SBA Procurement Center Representatives (PCRs)
2. SBA Commercial Market Representatives (CMRs)
B. SBA District Offices
1. Business Opportunity Specialists (BOS)
C. SBA Regional Offices
D. SBA Headquarters
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 21 21

22. Six SBA Government Contracting Areas at hyperlink: https://www. sba

23. A. SBA Quick Reference - SBA Area Offices
SBA on Small Business Joint Ventures
Small Business Jobs Act and Changes
Size Protests 2016
11/11/2017
11/11/2017
11/11/2017
11/11/2017
A. SBA Quick Reference - SBA Area Offices
1. Size protests (with recertification) FAR
13 CFR
13 CFR
2. Locating nearest SBA staffer FAR 19.4
3. Certificate of Competency FAR 19.6
13 CFR 125.5
4. COC Limitations on Subcontracting Compliance
FAR
13 CFR 125.6(f)
5. Receiving copies subcontracting plans
FAR
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 23 23

24. B. SBA Quick Reference - SBA Procurement Center Representatives (PCRs)
FAR   Small Business Administration procurement center representatives. (a)(1) The SBA may assign one or more procurement center representatives to any contracting activity or contract administration office to carry out SBA policies and programs…
(2) If a SBA procurement center representative is not assigned to the procuring activity or contract administration office, contact the SBA Office of Government Contracting Area Office…..
(b) Upon their request and subject to applicable acquisition and security regulations, contracting officers shall give SBA procurement center representatives….access to all reasonably obtainable contract….

25. B. SBA Quick Reference SBA PCRs, cont.
1. SBA PCR coordination records FAR (b)   
13 CFR 125.2
2. Small business set-aside appeals FAR
13 CFR 125.2(b)(7)
3. HUBZone set-aside appeals FAR
FAR
13 CFR
4. SDVOSB set-aside appeal FAR
FAR
13 CFR
5. Reporting bundling to SBA (MATOCs) FAR (e)(1)
6. SBA subcontracting plan reviews-copies FAR (3)
13 CFR 125.2(b)(6)(iii)
FAR (c)
13 CFR 125.2(b)(6)(iii)(C)
7. SBA subcontracting program review FAR (4)
8. Small business TFD FAR (e)(4))
(Termination for default)
9. Surveillance review of agency contracting FAR (c)(5)

26. Small Business Coordination Forms Sent To SBA PCRs
Agency
Form
Title 1
Commerce
CD 570
Small Business Set-aside Review 2
Defense
2579
Small Business Coordination Record 3
Energy
4220.2
Small Business Review Form 4
GSA
2689
Small Business Analysis Record 5
HHS
653 6
Homeland Security
700-22 7
Interior
1886
Acquisition Screening and Review Form 8
Labor
DL1-2004
Small Business Procurement Determination 9
NASA
NF 1787
Small Business Review Sheet 10
State
DS-1910
Small Business Clearance Form 11
Transportation
4250
Small Business Program Review Form 12
USDA
AD-1205
Small Business Program – Procurement Review 13 VA
2268
Procurement Request Review For Small Business…

27. Document that you have provided SBA Area Directors with copies of subcontracting plans
Reference FAR Postaward responsibilities of the contracting officer. …:
Notifying the SBA of the award by sending a copy of the award document to the Area Director, Office of Government Contracting, in the SBA area office where the contract will be performed.
(c) Giving to the SBA procurement center representative….a copy of—
(1) Any subcontracting plan submitted in response to a sealed bid solicitation; and
(2) The final negotiated subcontracting plan that was incorporated into a negotiated contract or contract modification.
(d) Notifying the SBA procurement center representative…. of the opportunity to review subcontracting plans in connection with contract modifications.

28. Size Protests 2016
11/11/2017
C. SBA Quick Reference - SBA Commercial Market Representatives (CMRs) link at:
Prime contractor portfolio management 13 CFR 125.3
Reviews of subcontracting plan holders 13 CFR 125.3
Matchmaking CFR 125.3
SBA SUB-Net link at:
“SBLO Handbook” link at:
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29. D. SBA Quick Reference – SBA Regional and District Offices
SBA on Small Business Joint Ventures
Small Business Jobs Act and Changes
Size Protests 2016
11/11/2017
11/11/2017
11/11/2017
11/11/2017
D. SBA Quick Reference – SBA Regional and District Offices
Link to district offices at:
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 29 29

30. D. SBA Quick Reference - SBA District Offices, cont.
SBA on Small Business Joint Ventures
Small Business Jobs Act and Changes
Size Protests 2016
11/11/2017
11/11/2017
11/11/2017
11/11/2017
D. SBA Quick Reference - SBA District Offices, cont.
To locate an SBA 8(a) business development servicing office, check Dynamic Small Business Search at the link: and/or local resources at the link
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 30 30

31. E. SBA Quick Reference - SBA Headquarters
Small Business Jobs Act and Changes
SBA on Small Business Joint Ventures
Size Protests 2016
11/11/2017
11/11/2017
11/11/2017
11/11/2017
E. SBA Quick Reference - SBA Headquarters
1. HUBZone status protests FAR  
13 CFR
2. NAICS code appeal FAR
13 CFR
3. Non-manufacturer rule waivers FAR (f)(1)-(7)
13 CFR
4. SDVOSB status protest FAR
13 CFR
5. WOSB Program status protest FAR /13 CFR 31
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SBA Office of Government Contracting, Omaha
SBA Office of Government Contracting, Omaha 31 31

32. FAR 19. 102 (f ): No class waiver to NMR
FAR (f ): No class waiver to NMR? Check out an individual waiver*

33. A. If you find no class waivers, an SBA individual waiver to the Nonmanufacturer Rule (NMR) may help you to achieve small business goals if*:
B. A waiver for a set-aside is not needed when: 1. One small business manufacturer: * Small business set-aside 2. Small business manufacturer, brand specific of any dollar size with FAR 6 justification: * Small business set-aside 3. Large business, brand specific (or brand equivalent) requirement $25,000 or less with FAR 6: * Small business set-aside C. GSA schedule: Use the closest code listed on the schedule. Then same as above if no class waiver. D. Exception to “NMR” if procurement $25,000 or less (FAR (f)(7)(B))

34. Size Protests 2016
NMR Program Office
The preferred and most expeditious method for asking questions and submitting waiver requests is by to
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35. SBA 1st First Wednesday Virtual Learning 2017
Size Protests 2016
11/11/2017
Find your PCR at
SBA 1st First Wednesday Virtual Learning 2017
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